1. 2018-2019 Illinois SMART School Academy
Session III, Day 6
November 29, 2018

2. SMART Coaching Cycle STAGE 4: STAGE 1: STAGE 3: STAGE 2: Plan to
Take Action
STAGE 1:
Set the
Foundation
STAGE 3:
Identify the Need for Change
STAGE 2:
Examine the Data

3. SMART Coaching Cycle: Stages and Competencies

4. What’s Next? Learning From the Field
Time: 30 minutes (1/2 slides)
Resources Required: Not in Manual
Purpose: Learn how others are implementing the SMART School Improvement Process
Lecture Notes: One of the most popular features of our Academy design has always been the guest presenters who come to tell us the story of their journeys into and through the learning process as they have implemented the SMART School Improvement Process in their schools, districts and classrooms. In the past, we have saved this opportunity until the final 2 days AND we have repeatedly heard, ”Why did you wait so long?” Your colleagues convinced us that bringing in practitioners throughout the four sessions would be helpful in learning what’s possible as you craft our own stories along the way. So, this is our first year of inviting our Academy Alums back early and often throughout the training.
Activity Notes:

5. Steve Bahn Kathryn Heeke Susan Calder Crystal Conley
Journey
Commitment
Alignment
Perseverance
Steve Bahn Kathryn Heeke Susan Calder Crystal Conley

6. Exploring Stage 2 & Stage 3
Divide table into Group 1 and Group 2
Group 1 will read pages
Group 2 will read pages
Groups 1 and 2 will share their information and insights
What coaching competencies are needed
at each of these two stages?
(Refer to pages 149 and 153)

7. Energy Break

8. SSIP Spring to Fall to Spring Fall to Winter ADJUST 3 C Y ACT / REPORT
DATA
RETREAT
ADJUST 3 C Y
ACT /
REPORT E
ISOLATE
NEED & VERIFY
GANs
May
June C L
Apr
July L C
SMART
GOALS &
STRATEGIES E
STUDY
Mar
Aug Y
SSIP C
Feb
Sept 1
ACTION
PLANS DO
Jan
Oct DO
ADJUST
ACTIONS 2 C
Dec
Nov
ACT/
REPORT Y E C L
STUDY

9. Ten SHIFTS in School Improvement
1. Begin in the spring - consider three cycles. Align cycles to grading periods. Be clear about the roles and responsibilities for each cycle.
2. Examine data by grade level/department teams for those students currently in their classroom(s) at the beginning of the year. Use reorganized spring data.
3. Align unit instruction to the cycles—clear learning outcomes, aligned assessments. Have a pacing chart for each cycle.
4. Be clear about key data sources and how data is organized and formatted. Reduce teacher time for data collection and more time for data analysis.
5. Identify a school-wide strategy for improvement; align to professional learning to ensure systematic implementation.

10. Ten SHIFTS in School Improvement
Progress monitor and report by grade level/department. Have students progress monitor and report. Have data teams progress monitor and report.
7. Eliminate unnecessary assessments. Communicate an assessment calendar. Identify the purpose of each assessment to avoid redundancies.
8. Align Tier I and Tier II interventions/enrichments to unit instruction assessment results. Use those assessments to differentiate.
9. Align student growth new requirements in evaluation to school improvement and unit instruction. Consider student learning outcomes as your pathway to student growth requirements.
10. Align professional practice expectations to school improvement and unit instruction. Ensure your teacher and leader evaluation expectations match research-based school improvement practices.

11. Learning Opportunity between Sessions III and IV
Meet with your SMART School Improvement Leadership Team to conduct:
Between Steps 4 and 5: Measure School-wide Implementation
Step #5: Study and Adjust
Reflect on your school and district’s calendar vis-à-vis the PDSA improvement cycle. What recommendations could you make to address issues of alignment and time?

12. Learning Opportunity between Sessions III and IV
Meet with your SMART Master Coach
Prepare the Story of Your SMART Journey to share with your colleagues during Session IV

13. Your SMART Journey
Purpose: To share what has been accomplished and to deepen the learning of all participants based on district teams’ application of the SMART School Improvement Process Activity Overview: In small, mixed groups (i.e., six individuals from different school or district teams) you will take turns sharing your team’s story as it relates to your SMART School Improvement work in your schools. Organize and plan your approach.

14. Sharing Your Journey - Suggestions
Share your SMART Goal Tree
What data supported the selection of this goal?
Share your Action Plan
How did you determine the strategies?
Describe the professional learning aligned to your plan.
Share your improvement data
What formative data have you been looking at to determine if your plan is working?
What are the data telling you?
What adjustments have you made as a result of the data?

15. Sharing Your Journey - Suggestions
Share what remains to be accomplished
What still needs to be done between now and the end of the year?
How will what you do this spring jumpstart your SMART work next year?
Share your development as a SMART coach
What are your strengths as SMART coaches?
What continue to be your needs as SMART coaches?

16. Preparing for Session IV!

17. Building a legacy of student-focused, goal directed learning
Thank you
SMART People!
smartlearningsystems.com
Building a legacy of student-focused, goal directed learning