1. Accounts Payable & Travel
Presented By
Sarah David
Daljit Khangura
Kristy Lee

2. Concur Update We are now LIVE!
Official rollout started in January 2019
Currently 200 users are now using Concur
We are rolling out by department. You will be contacted via when it’s time for your training.
Trainings will be held Tues & Thurs, LIB-12 TLC Training Room

3. Tentative Rollout Plan
Jan-Jun 2019 (tentative)
Group 1: ABA Financial & Support Services
Group 2: Advancement, President’s office
Group 3: Provost and IRT
Group 4: Human Resources
Group 5: College of Business Admin
Group 6: Division of Criminal Justice
Group 7: Student Affairs
Group 8: Enrollment and Student Services
Group 9: University Library
Jul - Dec Phase 2 (tentative)
Group 1: CCE
Group 2: College of Arts and Letters
Group 3: College of Education
Group 4: College of Engineering & Computer Science
Group 5: College of Natural Sciences & Mathematics
Group 6: College of Social Science & Interdisciplinary Studies
Group 7: College of Human & Health Services
Group 8: Office of Graduate Studies
Group 9: Office of Undergraduate Studies

4. Prepare for Concur Complete CSU Learning course: Travel Card Training
Submit US Bank Concur Card Application. Application link is provide with the course documents or on Accounts Payable & Travel Concur website
Explore the Concur Travel webpage

5. Travel & Moving/Relocation Mileage Rate Effective: January 1, 2019
Personal Car mileage
Rate increase from 54.5 cents per mile to 58.0 cents per mile.
Moving/Relocation
Rate increased from 18 cents per mile to 20 cents per mile.

6. Vendor Data Record (204 Form)
Vendor Data Record web form is available online and must be used to create new suppliers in CSF.
Form can be found on the following pages:
ABA Forms webpage
Accounts Payable (AP) webpage, under AP Quick Links.
All forms must be completed by the individual or business representative.
CSUS employees cannot complete form on behalf of others.
Paper 204 or W-9 forms are no longer accepted! Including handwritten scanned, faxed, or ed copies.
Approximate turnaround time for new Supplier completion is 3-5 business days, barring any issues (ie. Foreign, incomplete document, TIN fail from IRS, etc.)

7. Regular Supplier Records
New Supplier Record
Requires an online 204 form to be submitted
Updating Existing Suppliers Record
Address changes
Does not require a new 204 form to be submitted
Name changes, Company Acquisition or EIN/TIN changes
Requires a new online 204 form to submitted

8. Foreign Supplier Records
Requires an online 204 form to be submitted
Must complete an IRS form, W-8BEN (individual) or W-8BEN-E (Business) found on IRS website or located on the Vendor Data Record Page 2, in the section titled “Foreign Individuals and Foreign Businesses”.
Completed W-8BEN or W-8BEN-E to for review and approval.
Must receive all documentation before a supplier record can be created.

9. Employee Supplier Records
New Employees
Supplier # will be created through the automated process
No 204 form required
Updating Existing Employee Supplier Record
Employee Address Changes
Annual 204 form for any employee is unnecessary
Employee Names Changes
Exception - Must complete online 204 Form

10. Questions? Concur Supplier All other AP Issues
Phone: Sarah David x86477
Melissa Kepler x87445
Dolores Ortiz x86478
Daljit Khangura x86478
Supplier
Phone: Kristy Lee x86476
Denise Morgan x87232
Daljit Khangura x85857
All other AP Issues