1. APAN General Assembly APAN Secretariat Report
August 27, 2005
20th APAN Meeting, Taipei

2. Agenda Recap of APAN Secretariat Activities from Jan.-Jun. 05
Report on APAN Finance
Next Steps

3. APAN Secretariat Activities (1)
Provided overall organization services for APAN meetings
Coordinated with APAN-TW in arranging for 20th APAN meeting
Established communication with the organizers of 21st and 22nd APAN meeting
Provided meeting summary report as well as posting the summary to the APAN website in a timely manner
19th APAN meeting
Program Committee and Organizing committee meeting VC sessions
Provided services to potential and existing APAN members
Processed and maintained applications
BAERIN status
Affiliate member change of name from APRTC to SDLEARN
APAN-PK
Responded to inquiries
AVIST request to put a link in the APAN website

4. APAN Secretariat Activities (2)
Collected membership fees
Provided general support to APAN members, committee and working groups
Assisted and provided minimal financial support to APAN-PK and LEARN in getting the visa for Taipei
Coordinated with members in updating APAN link info every 3 months
Prepared information as per requests received, e.g. CCIRN presentation
Host, maintain and update the APAN Website
Maintain APAN mailing lists
Updated mailing lists as per requests received

5. APAN Finance : Current Situation
Revenue
Expected $114,620
Received $90,870
Receivables $23,750 (As of 8/26/05)
Expenses
Expected $101,202
Actual $73,749 (As of 8/26/05)
Next payment to AIT $21,150 (due Sept. 05)
At least, around $5,000 of the receivables is needed for our next payment.

6. APAN Finance : Challenges
Challenges on cash flow in the last quarter of this year.
After this meeting, APAN Sec will work with AIT to defer the last payment to be due. Positive feedback is expected because there are still some money left unused in the AIT’s APAN account (Current utilization rate is around 70%).
APAN Sec will also discuss with AIT as to what to do with the unused money, if there is any, at the end of 2005 (which is the end of the outsource contract with AIT).

7. Thank you very much

8. BACKUP SLIDES

9. On the contract….
The current contract was made before the Secretariat staff took the office in Oct
This contract with AIT will end on Dec. 31, 2005
The new contract will have to consider the following issues:
Liability clauses
Clauses on unspent money
Requirement on financial report submission from contractors

10. Receivables

11. AIT Expenses Actual Revenue (up to Jun 05)
2,010,000
Actual Expense (up to Jun 05)
1,379,069
68.61%
Actual Leftover (up to Jun 05)
630,931
31.39%
Budgeted Expenses Estimate (up to Dec 05)
2,820,000
Actual Expenses Estimate (up to Dec 05)
2,504,082
88.80%
Leftover Estimate (up to Dec 05)
315,918
11.20%