1. Welcome Science City 2019 Participants
Presenter: Erin
Be sure to pick-up hand-outs

3. Science City Participant Meeting
Agenda
Overview of Tucson Festival of Books
B. Science City Overview & Layout
Promotion of Science City
Participant & Volunteer Requirements
Event Logistics
Presenter: Erin

4. Introductions Tent Managers Neighborhoods
Presenter: Tent managers introduce themselves

5. Tucson Festival of Books
Overview of TFOB
Tucson Festival of Books
Presenter: Melanie or Erin

6. Science City Overview & Layout
Science City Features
Neighborhoods
Science Stage
Science Café
Open Houses, Tours, & Exhibits & Demos!
Visitor Center
Promotional materials for upcoming STEM events/camps/etc.
Science City Passport
Drawing for science prizes
Deliver flyers to Flandrau by Wed., February 27th by 5pm
Presenter: Maria

7. Science City Layout
Presenter: Maria/Clark

8. Open Houses, Tours, & Exhibitions
Event flyers created by BIO5 staff & provided at Visitor’s Center
Additional event details to be included in social media
Amy Randall-Barber:
Additional open house/event signage is encouraged beyond what is provided
Protocols for ticket distribution
FM Contacts
Presenter: Amy

9. Social Media Promotion
Science City Website &
Social Media Promotion
Science City Website: sciencecity.arizona.edu
Science City Facebook: facebook.com/tfobsciencecity
Science City Twitter: twitter.com/TFOBScienceCity
Science City Instagram: instagram.com/tfobsciencecity
Presenter: Amy
Help promote Science City by linking it on your organization’s website!

10. Participant Requirements
Signage (*stable for outdoor conditions)
Deliver Banners (2’x4’/3’x6’) to Flandrau by Wed., February 27th, 5pm
Please label with “Science City”, Organization Name, and Tent
Deadline to retrieve banner from Flandrau, no later than 3/15 before 5 pm
Tablecloth
Staff/volunteers wear nametag, shirt, etc. and/or Science City volunteer shirt to promote group
Literature display
Staffed booth for duration of event
Saturday and Sunday
Set-up by 9:00 am – ends at 5:30 pm
Presenter: Uwe

11. Literature Display
Presenter: Rosie

12. Volunteer Information
Who is considered to be a Science City Volunteer? Everyone!
All volunteers are required to sign-in & complete a TFOB online waiver at the Volunteer Check-In (Kuiper Bldg)
Please direct ALL your volunteers to info on website:
Volunteer Check-In will provide snacks, water & rest!
Bring your Re-Usable water bottles!
5 gallon water coolers
Please provide lunch for your volunteers or encourage them to bring one
Tucson Festival of Books t-shirts given at sign-in
Presenter: Samantha

13. Event Logistics Load-in/out procedures Parking
Storage space available at Kuiper Building
Participant Information is available on the Science City website at:
Please direct ALL of your volunteers to the volunteer information online
Presenter: Nicole/Clark

14. Your efforts make Science City a
QUESTIONS?
Your efforts make Science City a
GREAT community event!
THANK YOU!!!