1. Data Pipeline Town Hall April 18th 2019
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Colorado Department of Education Identity Management
Access Management
Frequently Asked Questions 1-12 #12 Where can I find the Identity Management role mappings for Data Pipeline and other applications? agementGroups.xls 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda
Open Collections in Data Pipeline Directory Report Card March School Discipline and Attendance Civil Rights Data Collection READ Collection Special Education End of Year Special Education Discipline

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory (4 Day School Week Application and School Code Changes)
RITS
EDIS
Periodic
Designated Agency
READ
School Discipline and Attendance
Interchanges
Student
Special Education IEP
Special Education Discipline
Staff
Teacher Student Data Link (for migrant students) 9

10. Open Data Pipeline Collections
4/28/2019
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link Snapshot (for migrant students)
Coming Soon
Student End of Year 10

11. Directory

12. Data Pipeline 4 Day School Week Application
The Data Pipeline Directory is open your you to submit your 4 day school week applications.
The collection is open until 5/10/2019
You must submit this application if you have any schools that have less than 160 student teacher contact days.
So far 69 Districts have submitted their applications for the school year.

13. Data Pipeline 4 Day School Week Application
0050
BENNETT 29J
0170
DEER TRAIL 26J
0180
ADAMS-ARAPAHOE 28J
0230
WALSH RE-1
0240
PRITCHETT RE-3
0260
VILAS RE-5
0290
LAS ANIMAS RE-1
0310
MC CLAVE RE-2
0500
SALIDA R-32
0520
CHEYENNE COUNTY RE-5
0550
NORTH CONEJOS RE-1J
0740
SIERRA GRANDE R-30
0770
CROWLEY COUNTY RE-1-J
0860
CUSTER COUNTY SCHOOL DISTRICT C-1
0880
DENVER COUNTY 1
0890
DOLORES COUNTY RE NO.2
0930
KIOWA C-2
0940
BIG SANDY 100J
0950
ELBERT 200
0960
AGATE 300
0970
CALHAN RJ-1
1050
ELLICOTT 22
1060
PEYTON 23 JT
1070
HANOVER 28
1120
EDISON 54 JT
1130
MIAMI/YODER 60 JT
1220
GARFIELD 16
1330
GILPIN COUNTY RE-1
1350
EAST GRAND 2
1380
HINSDALE COUNTY RE 1
1420
JEFFERSON COUNTY R-1
1430
EADS RE-1
1460
HI-PLAINS R-23
1500
BURLINGTON RE-6J
1600
HOEHNE REORGANIZED 3
1620
AGUILAR REORGANIZED 6
1750
BRANSON REORGANIZED 82
1760
KIM REORGANIZED 88
1810
KARVAL RE-23
1828
VALLEY RE-1
1850
FRENCHMAN RE-3
1870
PLATEAU RE-5
1980
DE BEQUE 49JT
1990
PLATEAU VALLEY 50
2010
CREEDE SCHOOL DISTRICT
2020
MOFFAT COUNTY RE:NO 1
2505
WELDON VALLEY RE-20(J)
2515
WIGGINS RE-50(J)
2520
EAST OTERO R-1
2535
MANZANOLA 3J
2570
SWINK 33
2610
PARK COUNTY RE-2
2660
LAMAR RE-2
2670
HOLLY RE-3
2680
WILEY RE-13 JT
2710
MEEKER RE1
2740
MONTE VISTA C-8
2750
SARGENT RE-33J
2760
HAYDEN RE-1
2780
SOUTH ROUTT RE 3
2800
MOFFAT 2
3010
CRIPPLE CREEK-VICTOR RE-1
3030
AKRON R-1
3050
OTIS R-3
3060
LONE STAR 101
3070
WOODLIN R-104
3080
WELD COUNTY RE-1
3146
BRIGGSDALE RE-10
3230
LIBERTY J-4

14. School Code Changes
If you have school code changes for you may submit them NOW! This would include requests for a New School Code, Closing a School, Grade Change, and Name Change. The forms can be found at: angeForms

15. Directory Information
NOTE: Please keep your principal name and s up to date in the data pipeline directory. Some s were sent out to principals from our directory to let schools know about a recent school incident and there were a bunch of bounce backs. Please keep this information up to date so it can be used to pass along important information when it happens.

16. Report Card March

17. Report Card March
For all the Districts who completed this collection on time – The file layouts and definitions for the are posted on the Data Pipeline site. There were no changes from

18. Report Card March
This year EDAC looked at the Data Burden Survey and decided to look at ways of removing the Report Card March collection based on the survey results.
Here are the steps that were taken and the results
EDAC voted to not approve the Report Card March Collection at the March 1st EDAC Meeting.
A review was conducted to see what statutes were involved with the collection and the usefulness of the data.

19. Report Card March
The Report Card March collection was taken to the Executive Team to look at removing this collection.
Based on the statutes it was determined that unless the law was changed we will need to continue with the collection for and DSU was directed to issue an EDAC stamp.
EDAC will continue to work to remove this collection or at least find ways of reducing the work for districts. This will be a topic that EDAC will look into at our summer retreat.

20. School Discipline and Attendance

21. Collection Dates
Date
Event
April 17th (Wednesday)
Collection opens-
begin uploading to verify files are being created correctly with accurate information
April 23rd (Tuesday)
Webinar training from am
and call in number:  
May 15th (Wednesday)
Webinar training from 1-2 pm
June 14th (Friday)
Suggested Date for having all files uploaded
June 28th (Friday)
Deadline for SDA to be finalized
SDA - Annette Severson -

22. Identity Management Roles
To have access to the SDA periodic collection, one of the following 3 roles would need to be assigned to you by your Local Access Manager: If you plan to ‘do it all’ – you will want the SDA~LEA Approver Role
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data

23. All student attendance info- count of days and partial days
What must be Reported?
All (includes special education) students disciplined during the school year
All student attendance info- count of days and partial days
Include the student and incident:
If the student is disciplined with a Classroom Suspension, In-School Suspension, Out of School Suspension, Expelled, or Referred to Law Enforcement regardless of behavior code

24. SDA Files
Count of Firearm Possessions by School with Action Taken
Count of Attendance by Student Demographic Information
Count of Students Disciplined by Demographic Information
Count of behaviors by school with Action Taken
1st - Discipline by Action
2nd - Discipline by Student Demographic
3rd - Firearm (GFSA) Discipline
4th - Attendance Data

25. No Reportable Incidents
A separate tab in Data Pipeline, under “SDA”
Option to use when a school has no incidents to report to CDE; either
No Disciplinary Incidents and/or
No Firearms to report
Can be updated throughout the SDA process.
If marked as “No” initially, this can be updated to “Yes” for a school if needed and vice versa, until the data is finalized.
Must update each page or select ‘all’ per page to update all schools in one screen

26. Attendance Data File – 2019-2020 Updates
Attendance Data File will no longer be included in SDA
INSTEAD, there will be a new Attendance Snapshot
Attendance data fields are being added to the Student School Association file to accommodate new snapshot:
6 new fields: Total Days Attended, Total Days Excused, Total Days Unexcused, Total Possible Attendance Days, Total Days Missed Due to Out of School Suspensions, and Habitually Truant Status
Attendance information will be reported per student record, as opposed to aggregated at student demographics level
Student School Association file updated and posted at:
New Attendance Data Snapshot layout posted at: attendance

27. Data Pipeline Website http://www.cde.state.co.us/datapipeline
4/28/2019
Data Pipeline Website
Periodic Collections -> School Discipline and Attendance
Overview
Deadlines
File Layouts
Business Rules
Templates
Trainings
Additional Resources
Contact – Annette Severson;
Direct Link:

28. 2017-18 Civil Rights Data Collection (CRDC)

29. 2017-18 Civil Rights Data Collection (CRDC)
Open Friday, February 8th
Deadline Friday, April 26th May 10th
Colorado progress report:
47 certified
22 100% complete (have not certified)
98 over 90% complete
AWS (Advance Website)
Partner Support: (855) or

30. 2017-18 Civil Rights Data Collection (CRDC)

31. 2017-18 Civil Rights Data Collection (CRDC)
Thank you!!!
CRDC contacts are brilliant!!!

32. READ Collection

33. READ Status Field

34. READ Status 6 – Things to Keep in Mind
READ Status 6: Student met fall grade level competency definition
This should be a very small number of students
You will not report fall assessment score but a place holder score of ‘7777’
Schools and districts participating in the Early Literacy Assessment Tool) ELAT and/or the Early Literacy Grant (ELG) will adhere to their project participation requirements and the assurances that they already agreed to as participants in the project
Cut scores for fall reading competency

35. READ Collection Resources
READ Collection resources can be found at: eline
Upcoming webinars
Data collection timeline
Data elements & definitions
File layout
Business Rules
Additional resources such as FAQ document, assessment cut scores for determining SRD, template for submitting budget planning survey, etc.
Questions? Contact Whitney Hutton, READ Data Collection Manager
Phone:

36. Special Education End of Year

37. Special Education EOY – Soft Open
Special Education EOY Snapshot is in Soft Open
AUs able to create snapshots now (official open is May 1)
Snapshot processing may take longer than usual – CDE is aware and researching issue

38. Special Education EOY – Annual Trainings
Webinar Training Dates:
Wednesday May 15th 2:00 – 4:00
Tuesday May 21st : :00
Login Information:
Call-in number:
Steps for joining a webinar:
1. Go to login link on the date and time of the webinar and choose the option to “Enter as Guest.” 
2. With this option you have the opportunity to enter your name; please enter your Administrative Unit code and name (i.e Annie).  A screen will alert you when your request has been confirmed.
3. Once you have entered the room, you may dial into the conference number: either through your computer or by calling from your phone.  Please remember to mute your phones.
* reminder will be sent prior to webinar!
Special Education EOY - Lindsey Heitman - (303)

39. Special Education EOY Identity Management: Access to Data Pipeline
4/28/2019
Special Education EOY Identity Management: Access to Data Pipeline
INTERCHANGE ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
*only option for IEP Interchange
upload files, view interchange level errors
SNAPSHOT ROLES
*1 per account
ENABLES USER TO:
Viewer
read-only access
User
create snapshots and view snapshot level errors
Approver
*Need at least 1
create snapshots, view snapshot level errors, AND can approve data (Submit final snapshot to CDE)
Special Education IEP group is: SPE Example: SPE~LEAUSER Role *Roles assigned by LAM (Local Access Manager) *Important: only 1 role per group/account
Special Education EOY group is: EOY EOY~LEAVIEWER Read-Only EOY~LEAUSER Submit and Modify EOY~LEAAPPROVER Approver 5

40. Special Education Discipline

41. Special Education Discipline 2018-2019
Special Education Discipline Snapshot is in Soft Open phase!
Discipline Interchange opened Monday, April 1
Special Education Discipline Snapshot is open Wednesday, May 1
Data Pipeline responsibility breakdown:
Districts (DIS role) upload Special Education Discipline Action File OR Mark No Discipline Actions
Districts (DIS role) research and resolve Sped Discipline Action File errors and upload corrected file
AUs (SPI role) create Special Education Discipline Snapshot
AUs (SPI) work with districts (DIS) to research and resolve snapshot errors
Special Education Discipline - Lindsey Heitman - (303)

42. Special Education Discipline – Annual Trainings
Webinar Training Dates:
Wednesday April 24th 2:00 – 3:30
Wednesday May 1st :00- 11:30
Login Information:
Call-in number:
Steps for joining a webinar:
1. Go to login link on the date and time of the webinar and choose the option to “Enter as Guest.” 
2. With this option you have the opportunity to enter your name; please enter your Administrative Unit code and name (i.e Fred).  A screen will alert you when your request has been confirmed.
3. Once you have entered the room, you may dial into the conference number: either through your computer or by calling from your phone.  Please remember to mute your phones.
* reminder will be sent prior to webinar!
Special Education Discipline - Lindsey Heitman - (303)

43. Special Education Discipline Interchange/Snapshot
Special Education Discipline Interchange/Snapshot vs. School Discipline and Attendance (SDA)
Periodic Collection Process
School Level Data
count of incidents
count of students
ALL students disciplined counted and reported
Districts Submit data and finalize data within Pipeline
Special Education Discipline Interchange/Snapshot
School Discipline and Attendance (SDA)
Interchange/Snapshot Process
Student Level Data
ONLY students with disabilities subject to disciplinary removal are included
Districts submit data in pipeline; AU’s create and finalize Discipline Snapshot data 43

44. Special Education Discipline – Cognos Name Change
Cognos Reports – ‘Discipline Interchange’ name changed to ‘Special Ed Discipline Interchange’
Choose: Special Ed Discipline Interchange to see the Discipline Action file errors
File Type is still Discipline Action

45. Special Education Discipline – Snapshot Reports
Reminder:
Choose: ‘Special Education Discipline’ to see the Sped Discipline Snapshot errors and other reports

46. Thursday, April 25th, 2019 9 a.m.-10 a.m.
Thank You
Next Town Hall:
Thursday, April 25th, a.m.-10 a.m.