1. Department of Research, Evaluation & Assessment http://rea.spps.org A Tour of Assessment Information and Data on the MDE Website Katherine Drake Rennie Zimmer REA

2. 2 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org MDE Homepage: http://education.state.mn.us

3. 3 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3 Key Places for Data 1. Academic Excellence School Report Card (for the public) 2. Accountability Programs Assessment and Testing 3. Data Data Submissions (Educator Portal) Data Downloads

4. 4 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 1. Academic Excellence

5. 5 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 1. Academic Excellence > School Report Card Most of the information here can be accessed through Educator Portal (with no small cell size filter) Search by School or District

6. 6 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 1. Academic Excellence > School Report Card (cont.) Minnesota Growth Model/Your Growth = default (Growth Reports tab on Educator Portal) Analyze Your Results = Test Results tab on Educator Portal 2010 Results = pdf of School Report Card NCLB Data Report = useful format of data available elsewhere

7. 7 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 1. Academic Excellence > School Report Card > 2010 Results School Report cards summarize data that are available elsewhere, including student enrollment demographics, AYP status, MCA scores, school opportunities, and staffing.

8. 8 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 1. Academic Excellence > School Report Card > NCLB Data Report Section ILast two years, # of students at each achievement level and % proficient compared to district and state for each subject, all students, all NCLB subgroups, by grade (and all grades combined) Section IIISummary of information found on the AYP one-pagers

9. 9 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs

10. 10 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing

11. 11 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > Assessments > MCA

12. 12 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > Assessments Test home page (statewide results, FAQs, etc.) Section Links (with some of the more useful resources underlined): Item samplers (by subject and grade) Manuals and directions (e.g., assessment coordinator manuals, test monitor directions, formula sheets for mathematics tests, security checklists) Parent information (e.g., fact sheets, test preparation suggestions each translated into nine languages) Reports for schools and parents (e.g., Minnesota Interpretive Guide, ISR samples) Achievement level descriptors (by subject and grade) Technical reports (e.g., state means and standard deviations, technical manuals, alignment studies, raw to scale score tables) Test specifications

13. 13 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > Assessments > MCA > Reports for Schools and Parents > Minnesota Interpretive Guide Background information for interpreting data in test reports Tests students take and their purpose Types of score reports Interpreting scores and achievement levels Understanding Individual Student Reports (ISRs) Using the Educator Portal and the DSR

14. 14 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > Assessments > MCA > Technical Reports > Raw to Scale Score Tables For each Raw Score on a test, there is a Scale Score Achievement Level Minnesota Percentile Rank (sometimes) Tables illustrate variations in test difficulty Gr. 3 Rdg MCA-II: 33/44 (75%), M, 38 th %ile Gr. 11 Math MCA-II: 32/65 (49%), P, 39 st %ile

15. 15 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > DAC Corner

16. 16 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2. Accountability Programs > Assessment and Testing > DAC Corner > Policies, Procedures and Guidelines > Procedures Manual Primarily used by DACs and SACs Covers virtually all policy and procedural information related to assessment, including: important dates description of tests responsible and ethical practices, including managing test security roles and responsibilities accommodations for students with IEPs or 504 plans LEP Issues students in special circumstances (e.g., home school, medical excuse, parent refusal, shared time) test administration procedures student demographics and data editing procedures assessment reports

17. 17 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data

18. 18 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Submissions (Educator Portal)

19. 19 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads Choose an assessment/category under accountability data

20. 20 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads (cont.) Excel filesresults summarized for each district and school in MN by grade and subject Tab-delimited filesresults summarized for each district and school in MN by grade, subject, and NCLB group

21. 21 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads > Excel Files Help documents are available (e.g., field descriptions) Files are organized by public and non-public schools and by subject area for each test year going back several years

22. 22 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads > Excel Files (cont.) These files look like Excel Summary Files (Summary Data tab) from the Test Results Download feature of the Educator Portal, except: Ns < 10 are suppressed all schools and districts in MN are included results are provided by grade and by subject for all students (but not by NCLB group)

23. 23 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads > Tab-Delimited Files Help documents are available (e.g., field descriptions) Files are organized by public and non-public schools and by subject area for each test year going back several years Tab-delimited files are very large and are intended to be used in databases; alternatively, extra data may be deleted to allow the files to be viewed in an older version of Excel (with case limits)

24. 24 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3. Data > Data Downloads > Tab-Delimited Files (cont.) Tab-delimited files are similar to Excel files from the Data Downloads page, except: they are in text format and must be imported into databases or spreadsheets before they can be viewed results are reported by NCLB group These files are most useful when you are looking for results from other schools and districts in MN, reported by NCLB group; otherwise, Excel Summary Files from the Educator Portal are preferred

25. 25 Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org Questions? Email: Rennie.Zimmer@spps.org