1. UTMB eSubmissions Update Open Forum April 2006

2. Agenda NIH timeline General status of eSubmissions Grants.gov submission process UTMB submission timeline Training

3. NIH Timeline

4. eSubmissions Direct interface into Grants.gov for all specified mechanisms during 2006 Targeted implementation of InfoEd proposal tracking & submission by Dec 01, 2006 eSNAP has been enabled

5. Getting Started Make sure you and your key personnel are registered in eRA Commons (does not include reviewer registrations) Download PureEdge software from Grants.gov site You do not need to register in Grants.gov Remember, the deadline for submission is 5:00 local time

6. Grants.gov Process Download program announcement and instructions from Grants.gov No more unsolicited proposals Each announcement provides specific instructions related to forms and information for that PA All work is done outside of Grants.gov Be sure to save file to your computer / network drive

7. Grants.gov Submission process (and suggested timeline) Begin routing near final / final budget for approvals at least 5 working days prior to submission deadline Email attachment or paper Routing form is still paper Plan to route final proposal to OSP at least 3 working days prior to submission deadline

8. OSP Process Verify completeness of proposal as per PA Validate for Grants.gov errors Upload into Grants.gov Track proposal into eRA Commons Errors vs. warnings Validation period

9. Our folder strategy

10. MacIntosh Users Office of Sponsored Programs has purchased a Mac User support Training Testing Cytrex solution

11. Grants.gov Training Workshops Scheduled for May 3 (9 – 11, 4.302 RSH) and May 5 (3 – 5, 4.302 RSH) Can schedule additional for June and later deadlines Staff is prepared to provide one-on-one assistance Available to provide department training for admin support InfoEd training will be rolled out late summer

12. Other assistance Have developed sample forms Have developed tips sheet Available work station Available to come to you Research Services has established an Electronic Submissions quick link on its website with helpful information (http://research.utmb.edu/eSubmit.asp)http://research.utmb.edu/eSubmit.asp

13. InfoEd Is UTMBs longterm esubmission solution Will bypass upload process into grants.gov Goal is to be ready to pilot late summer Be fully implemented by December 01, 2006 More information will be forthcoming

14. eSNAP Is available for use Not mandatory Training will be developed and rolled out in the near future

15. Items to remember Deadline is a 5:00 upload into Grants.gov % effort has been replaced with man- months Non-modular budgets require a detailed budget for each year Every proposal must have an affiliated program announcement

16. Pre-Award Specialists: Tracie Albritton taalbrit@utmb.edu X69558 taalbrit@utmb.edu Helen Cook hcook@utmb.edu X69424 hcook@utmb.edu Sandi Cowan scowan@utmb.edu X69423 scowan@utmb.edu Kelly Lee klee@utmb.edu X69464 klee@utmb.edu Cathy Sainz clsainz@utmb.edu X69430 clsainz@utmb.edu

17. Other Contacts: Toni DAgostino (AO) todagost@utmb.edu X69422 todagost@utmb.edu Mike King (technical) mijking@utmb.edu X69441 mijking@utmb.edu Christy Taylor (training) cjtaylor@utmb.edu X69433 cjtaylor@utmb.edu

18. Questions: ?