1. GoFormz A RISK BASED INSPECTION APPROACH A NEW INSPECTION PROCESS
Andrew Opsitnik, P.E.
Project Engineer
ODOT District 6

2. OVERVIEW Need to document the inspection activities for quality
FHWA Requirements
Need to document the inspection activities for quality
of workmanship
Risk Based Inspection prioritization
Streamlined and standardized data gathering
Computer based document storage

3. Changes to the Manual of Procedures
New process outlined in the 2017 MOP
Inspection and Documentation activities have been prioritized!
Engineering and Inspection staff will provide documentation for:
Quantity for Payment
Quality of Materials
Quality of Construction

4. Prioritization of Inspection Activities Level 1 – Full time inspection
RISK BASED PRIORITIES
Prioritization of Inspection Activities
Level 1 – Full time inspection
Structure Concrete, piling
Level 2 – Intermittent inspection
Guardrail, 611 items, majority of our items
Level 3 – End product Inspection
Removals, mobilization, incidentals
Level 1 – Full time inspection. Inspection performed continuously while the item is actively under construction. This level of inspection
is required for items where the consequence of failure could result in a catastrophic, life-threatening safety hazard.
Level 2 – Intermittent inspection. Inspection performed on an as needed basis, normally once per day, but focusing on initial setups
and critical attributes when the item is actively under construction. This level of inspection is specified for items where the consequence
of failure would directly affect environmental compliance, or where repair would delay the project or cause safety considerations. This
priority level also includes items that require multi-activity construction processes. Inspection may occur as interim activities in the construction process are completed and before being covered or hidden by subsequent operations..
Level 3 – End product Inspection. Does not require inspection and construction quality documentation while the item is actively under
construction, but inspection must be completed before the project is accepted. This level of inspection is specified for items where the
consequence of failure is considered minimal in terms of Project performance. Generally, inspection may be completed by observation of the end product.

5. Prioritization of Documentation Requirements 1 - Minimum once per day
RISK BASED PRIORITIES
Prioritization of Documentation Requirements
1 - Minimum once per day
2 - Minimum once per Item
3 - Minimum once per group of similar items
REMEMBER:
Level 1 – Minimum once per day. Construction quality documentation frequency is typically required on a daily basis during active work specific to the item.
Level 2 – Minimum once per Item. Construction quality documentation frequency is required at major intervals in the construction process of the item (e.g. prior to being covered or hidden by subsequent work) and shall not occur less than once during the Project.
Level 3 – Minimum once per group of similar items. Construction quality documentation is required once per Project for all similar
items (e.g., all shrubs, all traffic symbols…)

6. RISK BASED PRIORITIES. Inspection Priority and Form Selection List /
RISK BASED PRIORITIES Inspection Priority and Form Selection List / Project Specific Priority List

7. HISTORY OF NEW PROCESS - 2017
Pilot began July 2017
2 Pilot projects per District
All forms were completed
All Personnel had some type of Portable Electronic Device (Android tablet, iPad, iPhone, HP x360 2 in 1)

8. 2018 – GoFormz went live Statewide
January 1, 2018 – all projects sold on or after this date are using GoFormz
Uniformity across all districts – Engineers and inspectors all use same forms
All Districts have been trained
Bi-weekly Risk Based Inspection/GoFormz teleconferences during the season
Central Office Construction Administration Leadership
AASHTOWare Project SiteManager e-Construction Group
The Construction Administration Specialists
District & Consultant call ins!
Consultant training sessions

9. NEW PROCESS FLOWCHART
Determine the Priority of Inspection and Documentation required for specific item of work
Complete Quality and/or Quantity Forms
All documentation will be stored to SharePoint as PDF
If a non-conformance is noted - forms are automatically flagged in title on PDF
Non-conformance tracker follows correction

24. Where do we go from here??

25. AASHTOWare Project C&M
Implementation 2020

26. AWP is coming...
ODOT is upgrading the construction administration software AASHTOWare Project SiteManager legacy system to the enterprise- wide web based solution of AASHTOWare Project - Construction & Materials module
Early 2020
Since March of 2018 ODOT has been actively and aggressively working to upgrade to the AASHTOWare Project Construction & Materials system. This new application is web based so that all users will be able to access any where. We will be deploying the new system in early 2020.

27. Intent
ODOT is implementing AASHTOWare Project web based system as a replacement of the AASHTOWare Project SiteManager construction and materials management system from the ground up statewide. To streamline processes, provide a platform to collaborate with stakeholders, utilize a unified database for all AASHTOWare modules, gain efficiency, to stay current in technological advances, integrate materials and construction management systems, allow for continual, seamless, and transparent upgrades and enhancements, provide external access to the system, collaboratively and constructively assessing business processes and making updates to meet business needs with an implementation team structure that includes expertise for each functional area with subject matter experts throughout the state
Our intent is to replace the current AASHTOWare Project SiteManager system with the web based AASHTOWare Project Construction & Materials system which we now call “AWP”.
AWP will provide many new opportunities for all stakeholders working with us to administer our Construction projects. We will be able to stay current with versions and new technology. We will be able to integrate the Materials functionality into one system.

28. Improvements
Single Sign On (SSO) for all (internal and external) users
This will be for Construction & Materials and Civil Rights & Labor modules
Inclusion of the current TE24 Virtual Warehouse and QPL external systems to the AASHTOWare Project - Construction & Materials module
Improve experience, performance, and transparency
There will be many benefits with our upgrade but some of the ones highlighted here will have the greatest statewide impact from the onset.
SSO
Inclusion of TE24 and QPL
Experience
Performance
Transparency

29. Improvements Increased use of mobile applications
Mobile Inspector
Field Interviewer
Mobile Materials Sampler
Direct access for external stakeholders
FHWA
Contractors
Producers/Suppliers
Local Participating Agencies
Our field staff will be able to stay mobile and effective even if they don’t have connectivity through mobile applications.
Our External Stakeholders will be able to access information and reports directly upon demand.
Contractors will be given access to enter their SubContracts directly into the system. Approve Change Orders and progressive Estimates. Enter Mix Design information and more. And that is just with the Construction and Materials side. Contractors will also be able to enter payroll and prompt payment information as well as other CRL requirements in the AWP system.

30. With this upgrade we will be in the unified database of the AASHTOWare Project Suite - so all information will “current” for any module no matter what task is performed.
This will also be a large benefit to the contractors as they will have one system to input information, not many.

31. Implementation Schedule
9/2019 – 2/2020
Training
Explain the schedule so far and our expectations moving forward.

32. Training - External Stakeholders
Contractors, Consultants, and Producers & Suppliers will receive training Fall 2019
Contractors will be able to select modules that their personnel will need to be trained
Construction & Materials
Civil Rights & Labor
BOTH
We will be working with contracting community to set up locations and dates
Continue explanation and lay out desired attendance and requests

33. Training
It is our intent to train our external stakeholders first and then our internal staff
There will be several opportunities to take the training(s)
We will conduct in-person training, as well as, links to videos and guides afterwards
Continue explanation and lay out desired attendance and requests

34. Questions?
Continue explanation and lay out desired attendance and requests