1. WELCOME to GP Year 2! “Ready. Set. Design.” Bay Area
10 September 2018
8:30 – 3:00 PM
MOR artifacts and resources folder-

2. Inclusive Decision-Making Structures: Strategies to Sustain your Campus GP Movement Long-term

3. WIFI Username: Password:

4. Introductions and Framing
Presenters & Experts:
Jessica Hurless, Cassie Donnelly, Pat Efseaff, Dolores Davison, Randy Beach
Facilitator(s):
Jessica Hurless
9:30 – 11:30 – Breakout
11:30 – 12:00pm – Regional Mixer

5. Outcomes
Understand design principles for sustainable, inclusive decision making structures and oversight bodies related to GP
Explore decision-making structures and strategies for connecting GP design teams with shared governance bodies structurally at Bakersfield, College of the Canyons, Mira Costa, Sierra and Skyline
Break the mold – practice student-centered decision-making and consider its structural implications at your college
Carry back learnings to your GP team!
Jessica

6. Agenda
9:30 – 9:35am – Welcome!
9:35 – 9:55am – ASCCC presents: Bakersfield, College of the Canyons, Mira Costa structures
9:55 – 10:15am – Deep Dive 1: Sierra College decision making structures
10:15 – 10:30am – Deep Dive 2: Skyline decision-making structures
10:30 – 10:40am – Q & A
10:40 – 10:50am – BREAK
10:50 – 11:20am – Activity: Student-centered design
11:20 – 11:30am – Reflect and debrief
11:30 – 12:00pm – Regional Mixer (in breakout room)
Jessica

7. ASCCC, Decision-Making and Guided Pathways
Role of the faculty in decision-making codified in Education Code and clarified in Title 5 regulations
Consistently ASCCC has reaffirmed shared governance in the context of Guided Pathways
ASCCC’s role as providers of professional development for faculty and engagement with system partners and the CCCCO
Guided Pathways Liaisons
ASCCC Academic Academy, September 14-15, 2018
Many breakouts and general sessions at plenaries and institutes on GP
Resolutions and Rostrum articles affirming the role of local senates
Randy and Dolores

8. The Local Picture: What do the Faculty Say
Locally, most decision-making structures have similar components
Faculty reassigned to take on leadership roles
A high-level oversight body created specifically for guided pathways leadership that interacts and reports to existing governance structures
Effective design, implementation, and sustainability must rely as much as possible on existing decision-making structures
Randy and Dolores

9. Characteristics of Effective Decision-making Structures
Fluid and able to change as the work changes
Integrated with existing governance structures (institutionalization of a mature structure is needed)
Communicates the "problem“ (making – and re-making the case) to all in the governance structure and consistently returns to these foundational principles
Values and pursues full campus participation
High-level leadership is supportive and engaged
Supports all those involved in the endeavor

10. Characteristics of an Effective Oversight Body
Has a clearly defined connection to existing governance structures
Is inclusive – it is critical that traditional “silos” not be re-created as the college determines how to approach a full-scale guided pathways implementation
Has a clearly defined decision making-process
Has a clearly defined role and mission
Communicates its work to the college as a whole

11. Word from the Field: Bakersfield College
Implementation Taskforce approved by the senate
Includes classified, admin and faculty
Positions identified by the need and tasks in our plan, with ad hocs as needed
Faculty are compensated
Senate president on the taskforce and regular reports to constituents
Integration into existing decision-making supports transparency
Open attitude to try things, assess, and then drop, improve or continue

12. Word from the Field: College of the Canyons
Institutional Effectiveness and Inclusive Excellence Committee (IE)2
Small steering committee and a subcommittee of the College Planning Team (CPT
Seven workgroups under (IE)2
Workgroup model promotes cross-functional collaboration and inquiry
(IE)2 pays close attention to meeting facilitation to ensure collaboration and the sense that all are heard
Stresses “making the case” so people feel the “calling” of the work
Effective decision-making grounded in communication

13. Word from the Field: Mira Costa
Coordinating group, led by the Dean of Research, Planning, and Institutional Effectiveness (RPIE)
Provides recommendations to work groups and final recommendations for implementation to the College Council
Various work groups, organized by guided pathways pillars
Workgroups consist of faculty, administrators, classified staff, and student representatives
Exploring revitalizing and repurposing a dormant “student success” committee
Current goal to more effectively integrate and institutionalized GP as part of the existing governance structure

14. Resources
Resolution F Local Academic Senate Role in Developing and Implementing Guided Pathways Frameworks
Resolution F Academic Senate Role in Appointing Faculty for Guided Pathways Framework Design and Implementation
Resolution F Support for Local Academic Senates in Committing to a Guided Pathways Framework
“Effective Participation in Governance: Policies and Practices”, October 2017 Rostrum
“Power in the Collective: Faculty, Collegial Consultation, and Collaboration”, Rostrum, April 2017
ASCCC Guided Pathways Resources Website

15. Sierra story
Cassie and Pat

16. Inclusive Decision-Making
The Skyline College
REDESIGN
Inclusive Decision-Making
Guided Pathways Workshop
September 10, 2018
Jessica R. Hurless,

17. “If all the knowledge, work, and decision-making reside within one group, then you let everyone else off the hook of needing to be a part of the change.”
- Mustafa Popal

18. Our Design Team serves as the point of integration and communication for all efforts of the Comprehensive College Redesign.

19. Our Design Process: Inquiry Students Campus Design Team Focus Groups
Interviews
Surveys
Class visits
Meetings
Flex Days
Forums
Division Mtgs
Study Sessions
Meetings
Consults

20. Our Recommendation Process:
Design Team
ASSC
Academic Senate
Classified Senate
College Governance Committee
Cabinet
Campus
Community

21. “Every System is perfectly designed to achieve the results it gets.”
- W. Edward Deming and Paul Batalden

22. Designing Inclusively
The Skyline College
REDESIGN
Designing Inclusively

23. Q & A 10:30 – 10:40

24. BREAK
10:40 – 10:50

25. Activity (25 mins) Student Voices & Inclusive Decision Making
Individually, take a minute to read the student quote.
On the sticky note provided, write down what stood out to you while reading the student quote. What challenges or issues is the student bringing to light?
As a table, share out your initial thoughts about the quote and then together determine the student concern you will focus on.
Jessica

26. Activity (continued)
With the concern in mind, and thinking about a Guided Pathways decision-making structure, work as a table to discuss the following questions:
How have institutional structures helped to create this student concern?
What decision-making steps could your Guided Pathways team take to help address the student concern? (Data/People/Communication/Conversations)
Are the members on your Guided Pathways team representative of the necessary voices, experiences, initiatives, resources, etc. to help address the student concern? If not, how could you make it flexible enough to include them?
Jessica

27. Reflection and Closing
11:20 – 11:30am
Chase?

28. Regional Mixer 11:30am – 12:00pm Katherine Bergman
Questions to pose: (print out for facilitators)

29. Join the Bay Area Learning Cluster
Naomi (?)

30. Q: How is my college using Strong Workforce resources for Guided Pathways (GP)?
A: We have Regional Joint Venture (RJV) resources through the Bay Area Community College Consortium See BACCC’s description of an RJV at:
Q: For what kind of activities/expenses are we using our RJV resources?
A: Meeting materials, student stipends and release time and/or compensation for CTE faculty and classified staff to participate in GP planning/professional development and design activities.
Q: Who at your college typically would need to request/summit the RJV? Where do I get more information?
A: Please first contact your college’s liaison to the BACCC, likely your CTE Dean or Strong Workforce Lead in collaboration with the GP lead at your college. Your BACCC lead will then be in touch with BACCC leadership:
Rock Pfotenhauer, Chair                      Kit O'Doherty, Director
                                    

31. Strong Workforce Program Potential Funding for GP Development
The Strong Workforce Program provides funding to colleges, K12 and the region to develop and strengthen pathways that lead to careers paying livable wages
~$50M annually to colleges and the region
~29M annually to K12 schools
Development of career-oriented Guided Pathways eligible for these funds
Most of the funding goes directly to colleges. Contact your CTE administrator for more information
~$2M per year from the region for multi-college projects - RJVs Colleges also crowdfund Regional Joint Ventures See rjv.baccc.net for examples Contact if interested in forming an RJV related to GP

33. Lunch (Main Room) 12:00 – 1:00 PM
MOR artifacts and resources folder-