1. URBACT is a unique opportunity to learn from peers in Europe to find integrated solutions to urban challenges. Together we are setting foundations for better lives and a better Europe.

2. Call for Action planning networks 07 January – 17 April 2019

3. A few words before we start
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WebEx - Technical instructions

4. URBACT bringing EU cities together as a European Territorial Cooperation (ETC) programme co-financed by ERDF and Member/Partner States
Main objective: To promote integrated sustainable urban development in Europe
Target: EU city administrations (city staff – policy makers, decision makers, practitioners)
nearly
1000 cities
Since
2002
139
Networks
URBACT III Duration:
Budget: EUR 96 million
Managing Authority: France
Monitoring Committee composed by MS/PS and Commission
Integrated approach:
Vertical integration: bringing together different levels of government from the local level (citizens, civil society, municipality) to regional, national (ministries), and EU levels when relevant
Horizontal integration: bringing together different policy areas, economic, social, environmental, physical to ensure an integrated and sustainable action plan and results at local level
Call for Action Planning networks 2019

5. Following the first successful round of Action Planning networks 2nd call in URBACT III for up to 23 Action Planning networks
Urbact proudly presents the 2nd call for APN…
With key references for checking past results.
The IMAGE includes hyperlink to the call page…
You can learn more about the results from first round of Action Planning networks here:
‘Cities in Action Stories of Change’ publication (LINK)
Webpages of networks (LINK)
Articles on the URBACT website and blog (LINK 1, LINK 2)
Call for Action Planning networks 2019

6. 5 INFO Webinars
In the framework of the call for Action Planning networks, five webinars are foreseen in order to provide cities with all the necessary support.
WEBINAR #1
11 January - General presentation of the call
WEBINAR #2
7 February - Building the partnership
WEBINAR #3
7 March – Phase 1 activities
WEBINAR #4
4 April – Developing your budget and submitting your application form
You can follow up on the material delivered at each webinar at this link.
Webinar on the open call for Action Planning networks
11 January, CET – General presentation of the call
5 Info webinars
You can find material delivered at each webinar:
Call for Action Planning networks 2019

7. WebiNar Last chance troubleshooting and sYNERGIE ONLINE application PLATform 11 aPRIl 2019

8. Partnership Phase 1 Eligible beneficiaries city category
non-city category (max. 2) cannot be LP
> if in doubt, eligibility check at
The right mix of partners coming from less/more developed regions, at least 3-5 cities from less developed
> check the MAP
Call for Action Planning networks 2019

9. Questions…
Call for Action Planning networks 2019

10. How to find Lead Experts? Phase 1
Lead Expert (3 to be proposed)
at least one
should be female
URBACT database of validated experts with URBACT validated Lead experts > LINK
You can invite experts you know to apply to our open call for the pool of validated experts > here
They can come to you!
> You should signal Search Tool > LINK
Call for Action Planning networks 2019

11. Lead Experts Selection
Network proposal must suggest 3 Lead Experts
> It is preferable that at least one of the three proposed Lead experts is female
You can propose experts who are not validated yet
> They shall apply before the end of the call (17 April 2019)
Selecting the 3 Lead Experts
> Verify:
the profile of the expert (according to clear selection criteria)
the interest for the topic to be addressed by the network
the potential contribution and
the availability of the expert
Call for Action Planning networks 2019

12. Lead Experts Proposal Proposed URBACT Lead Experts
> Application Form, Section 7.1.1
> Include a clear description of the expert profile for ALL selected experts based on clear selection criteria and clear arguments for prioritisation
> Be transparent and clear with your situation; describe difficulties to find and/or select the proposed experts
Confirming the experts’ intent and interest to be LE in the proposal
> All experts need to sign a letter of intent (template in ToR, annex 4)
Call for Action Planning networks 2019

13. Questions…
Call for Action Planning networks 2019

14. Activities Phase 1 All partners are involved
Lead expert support is essential > quality
It includes activities and related outputs
To proactively engage with partners to be involved in the final partnership for Phase 2
To organise 2 transnational meetings gathering all partners
To complete the Baseline Study describing the policy challenge, the partner city contexts and including the design of an exchange and learning methodology and work programme
To identify the key local stakeholders to be involved in the URBACT Local Groups and appoint the URBACT Local Group coordinator
To develop a visual identity and provide information to feed URBACT communication activities and set up the Network’s webpage on the URBACT website
To complete and submit the Phase 2 Application package (Phase 2 application form, Baseline Study, commitment letters, CVs, letters of intent etc.)
Planning networks 2019
Call for Action Planning networks 2019

15. Questions…
Call for Action Planning networks 2019

16. Budget Phase 1 > ERDF and local co-financing included
Total Network budget up to 150,000€
> ERDF and local co-financing included
> covering Phase 1 activities
> covering travel & accommodation costs for the Lead Expert
In addition to the network budget, allocation of € to cover the costs of lead expertise
> covering lead expertise fees only
All partners need to confirm their commitment to engaging the funds needed to co-finance ERDF by way of a letter of commitment
ERDF co-financing rates:
*The map of regions for co-financing rates
of Structural funds is available here
ion Planning networks 2019
Call for Action Planning networks 2019

17. Budget categories > 5 main budget categories Staff costs
Office and administration (3% flat rate of staff costs)
Travel and accommodation
External expertise and services
Equipment
> Programme Manual, Factsheet 2F
Call for Action Planning networks 2019

18. Budget lines
Call for Action Planning networks 2019

19. Questions…
Call for Action Planning networks 2019

20. SYNERGIE-CTE Creating your account
ONLY LPs have to access & complete the form in SYNERGIE (incl. partners’ information)
Planning networks 2019
Call for Action Planning networks 2019

21. SYNERGIE-CTE Creating your form
General rule:
DON’T FORGET to “SAVE”
Planning networks 2019
Call for Action Planning networks 2019

22. SYNERGIE-CTE Completing the partnership
“Partner’s role”. No need to choose between operational, institutional or other, you can ignore this field
Planning networks 2019
Call for Action Planning networks 2019

23. SYNERGIE-CTE Start completing the form
Planning networks 2019
Call for Action Planning networks 2019

24. SYNERGIE-CTE Creating the deliverables list
3 compulsory deliverables should be listed under Work Package 2
Planning networks 2019
Call for Action Planning networks 2019

25. SYNERGIE-CTE Completing the work plan
Your project work plan should be structured around 2 Work Packages in Phase 1
Planning networks 2019
Call for Action Planning networks 2019

26. SYNERGIE-CTE Completing the form
Planning networks 2019
Call for Action Planning networks 2019

27. SYNERGIE-CTE Submitting the form
Control the global coherence of the form
Call for Action Planning networks 2019

28. SYNERGIE-CTE Keep in mind
Don’t wait last minute to start completing the form online
Practical Guide to Synergie application
It is available to help and guide you through the key stages of completing and submitting your Application through the SYNERGIE-CTE platform.
Avoid last minute submission to ensure that your application is submitted properly and on time
On 17 April 2019, the system might get overloaded and thus could be slower
Call for Action Planning networks 2019

29. Questions…
Call for Action Planning networks 2019

30. Eligibility criteria
Application package complete and in English, through SYNERGIE (then sent via ) within the deadlines
The proposal is complete (incl. letters of commitment from all PPs using the official templates)
Phase 1 partnership brings together 7-10 partners (incl. LP)
Balance partners from More Developed / Less Developed regions
Candidate Lead Partner in one URBACT proposal only
All candidate partners are eligible
Maximum budget Phase 1 150,000€ total is respected
Call for Action Planning networks 2019

31. Assessment criteria
Assessment by the External Assessment panel based on the assessment criteria:
Relevance of the topic/theme/policy issue addressed (10%)
Quality of Partnership (15%)
Quality of the proposed methodology and activities (15%)
Project Management and Expertise (10%)
Added Value of the Proposal (25%)
Coherence of the Proposal (25%)
Call for Action Planning networks 2019

32. Submission procedure
To submit a network proposal, applicants shall complete two steps:
Complete and submit their Phase 1 Application through Synergie-CTE in English. Only applications submitted using Synergie-CTE will be accepted.
Detailed information on how to create and submit a Phase 1 Application through the online system Synergie-CTE is provided in the Practical guide to SYNERGIE application.  
The deadline for the online submission of the Phase 1 Applications is
17 April 2019, CET.
Send the application package by to
The shall be received no later than 18 April 2019, CET.
Subject: mention acronym of the proposal at least
Important to check details in the terms of reference
Call for Action Planning networks 2019

33. Submission application package
Lead applicants shall send by all of the following documents:
Scanned signed PDF version of the submitted Phase 1 Application generated through Synergie-CTE. It must be duly signed by the Project Coordinator in the Lead Partner city;
Letters of commitment in English for ALL partners included in the partnership (one letter for the Lead Partner plus one letter for each Project Partner) using the templates provided in annexes 2 and 3 of this Call for Proposals. Letters of Commitment shall be signed by an elected representative of the partner institution;
CV of the Project Coordinator at the Lead Partner;
CV of the 3 proposed URBACT validated Experts to be potentially appointed for phase 1;
Letters of intent from the 3 proposed experts using the template provided in annex 4 of this Call for Proposals
Important to check details in the terms of reference
Call for Action Planning networks 2019

34. GUIDANCE What we offer Other materials to help you Programme Manual
- especially Factsheets (2E and 2F)
Practical Guide to Synergie application
Other materials to help you
All proposals shall be complete in terms of information and data required in the documents (ToR annexes).
You are welcome to draft your application using the other following files:
Terms of Reference (ToR) annexes - Word version of template letters
Application Form - Word version for drafting
Budget Phase 1 - Excel version for drafting
Call for Action Planning networks 2019

35. Summary of other useful resources
Partner Search Tool
INFODAYS of National URBACT Points
Publication: ‘Cities in Action Stories of change’ > LINK
URBACT articles on our website & blog
Reference documents:
The Terms of Reference
The Guide to Action Planning Networks– Phase 1
The Programme Manual Factsheet 2A – Action Planning Networks
URBACT Secretariat
For all questions concerning the call you are
invited to contact the URBACT Secretariat on the following address:
+ 5 Info Webinars scheduled*:
7 February, 14:00 CET: Focus on… Building the partnership
7 March, 14:00 CET: Focus on… Phase 1 activities
4 April, 14:00 CET: Focus on… Developing your budget and submitting your application form
11 April, 14:00 CET: Last chance troubleshooting - especially in relation to SYNERGIE-CTE online application platform
*You need to register via the call webpage
All candidates should read the Terms of References and the Guide together. Only by reading both one can understand the whole picture.
All info and documentation available on the dedicated webpage
For questions: FAQ then address:
Last webinar: 11 April, 14:00 CET – Last chance troubleshooting
All links available on the dedicated webpage:
Call for Action Planning networks 2019

36. Questions…
Call for Action Planning networks 2019

37. We are looking forward to driving change for better cities with you!