1. How does my workspace work?
Introduction
Logging in to your workspace
Use the taskbar & home button
Add your favorite sites & applications
Edit workspace and group order
Live tiles for one instant overview
Create documents
Share documents
overview of your mail
Available on mobile devices
Do you have any questions?

2. Easier collaboration
The goal of Workspace 365 is to simplify your work by making IT less complicated.
In one glance you see all applications and information your organisation made available for you.
This way, everything is within reach with just one click, on any device and from any browser.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

3. Logging in to your workspace 1/2
Go to
Login to your new workspace with the Office 365 login information or the information you have received per .
Bookmark the workspace in your browser or set it up as your homepage so you can easily reach it at all times.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

4. How does the taskbar work? 2/21. 2. 3. 4.
1. When you open applications and want to go back to the homescreen, click on the logo with the four squares on the upper left.
2. Through the ‘plus’ button you can quickly add documents, s or Business App tiles.
3. With this button you can view recently visited pages within the workspace.
4. By clicking on the profile icon or the profile photo you’ve chosen, you can access your profile settings.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

5. Add your favorite sites 1/2
If your organisation allows it, you can add links to websites you often use: Click on “Add tiles”.
2. Select the app. Clicking on the apps on the top will directly send you to a next screen. With the applications on the bottom you can select one or more and you click on “Add to workspace”.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

6. Add shortcuts/applications 2/2
When you add or edit a shortcut you can easily fill in the information.
Choose a recognizable icon
Select a color
Type a clear name
Copy the link from the website and paste this in the “Webpage” field
Select the destination you want the new page to open
Click “Add to workspace”
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

7. Edit your workspace 1/2
After adding a new tile to the workspace you can easily edit the workspace.
Move an app to the desired group by clicking and dragging it. It is not possible to place personal apps in shared (recognizable by the group-icon)  groups.
It is not possible to place both large and small tiles within the same group.
Click on the name of a group to edit it.
Move a group by clicking on the arrows below it. 
Edit an app by selecting it and clicking on “Edit tile” in the task bar.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

8. Choose which groups you see 2/2
Do you want to decide for yourself which groups are visible on the workspace? Click “Groups” in the taskbar and select the groups you want to be visible.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

9. Important information in one glance 1/3
By opening the workspace you will instantly have an overview of your workday.
In the live calendar you instantly see your appointments for the day. You can click on an appointment to see more details. If you want to make a new appointment, you click on “CALENDAR” in the bottom right corner of the tile.
Live lets you view your unread messages. You can view them in the mailbox by clicking on “ ”.
In the news tile you can see the latest messages from internal or external sources, added by your organisation. 
The “Recent documents” tile gives fast access to the files you’re working in. Click a file or “DOCUMENTS” to navigate to the document file and document app.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

10. Follow professional news to stay updated 2/3
You can easily add a newsfeed by yourself with for instance procurements, interesting mailings or professional news.
Click on “Add tiles”
Select the RSS app
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

11. Add a newsfeed 3/3 Choose an icon, colour and a name for the app
Give the Tab a name so it’s clear which news it shows
Add the RSS-feed URL, this is usually recognizable on a website by the icon shown here on the right
Select Feed type “Public” if it’s a public website
Add the shortcut to the site at the “Site url” field
Click on the plus icon below to add another tab. This is possible up to a maximum 3 tabs.
Attention: It is possible that this action will not be successful. Not all types of RSS-feeds are supported.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

12. All documents neatly in one place 1/7
On the left you see “My documents”. In this you’ll find, as you can tell by the name, your personal (work) files. In this section you can save the documents that are convenient for work, but do not necessarily need to be shared with your colleagues. 
Under the second darker grey tab you see shared folders, in the photo on the right indicated by the name “Peter Inc Team Site”. These folders are meant for collaboration with others. By saving files in these folders, everything stays neatly and clear in one location and everything is accessible for the people who have the rights to access these particular files and folders.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

13. Show or hide folders 2/7
It’s possible to hide folders in the menu of the document app. This can come in handy when you for instance have access to a lot of folders from other departments, which you never need or use anyway. To hide these folders, you click the eye-icon above the list of folders. After that, you can select in the menu which folders you want to be visible en which you don’t.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

14. Make shortcuts to folders 3/7
Frequently use particular folders? Make shortcuts to your favourite folders.
Open the folder you use frequently.
Copy the shortcut/url from the browser bar.
Make a new shortcut and paste the copied link in the “Webpage” field.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

15. All documents, neatly in one place 4/71. 2. 3. 4. 5. 6. 7.
1. With this button you can easily create a new folder or file (Word, Excel, PowerPoint or OneNote).
2. By clicking “Upload” you can select a document to upload to the folder you’re active in.
3. You can, if you have the rights to, synchronize “My documents” and the shared folders to your device, so you can keep working on your files while you’re offline.
4. Here you select which application you want to use; this is possible with online (standard) or local Office apps.
5. Under “Manage” or by right-clicking on a file, you can Delete, Rename, Move or Copy a file.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

16. What if “Open in local apps” doesn’t work? 5/7
When there is no Office installed on your device or your version of Office is outdated (we recommend Office 2016), it’s not possible to use the option to open your file in a local app. If one of these two scenarios is the case, contact your IT service provider.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

17. Share files through a link, not as attachment 6/71. 2. 3. 4. 5. 6. 7.
6. Click “Download” to save documents to your device. Only do this when necessary, because this increases the risk you’ll lose the file if your device breaks down and colleagues can’t view the file.
7. Through “Share” you can invite colleagues and make a link to share a document with others. Use this. This way you can keep collaborating in the same document and you won’t have multiple versions of the same document. If you want a document to be checked by someone else you can also select the option to share a “View only” version, so the other person can’t edit the document. Attention: It is important to pay attention when you share a file as “View only” or as “Edit”. 
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

18. Attach documents directly to e-mail 7/7
You have a document you have to send per ? Then you won’t have to go to your mailbox first and search your folders from there to find the right document. Send them directly from the document app:
Click on “Share” and “Attach to ” or
Right-click on the file
Select “Attach to ”
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

19. Using the Outlook mailbox 1/2
Within the workspace you can easily reach the mailbox in the browser. For Exchange is used. This makes sure that the s are the same in Outlook, Online and on your mobile device.
By clicking on ‘ ’ on the bottom right of the live tile you open the Online mailbox.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

20. Using the Workspace 365 mailbox 2/2
From the Workspace 365 mailbox it’s easier to save or send files as an attachment because of the combination with SharePoint.
Open the with attachment
Right-click (or hold a while on touch-devices) and choose “Save as”
Choose the location where you want to save the file
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

21. Install Office on your mobile device and create the workspace as a tile
Within mobile browsers you often have the possibility to create a shortcut to a page on your homescreen. By doing this you’ll quickly have access to your workspace from any device.
Set up the Workspace 365 environment as a tile on your mobile phone, tablet or desktop to quickly access everything you need to work. Install Office apps on your mobile device through the app stores.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?

22. Where do you go if you have questions?
Ask a colleague for help.
Find the answer on:
Contact your IT service provider.
Index - Introduction – Logging in – Add apps– Edit workspace- Live tiles – Documents - Mailbox - Mobile devices – Questions?