Presentation is loading. Please wait.

Presentation is loading. Please wait.

Microsoft Office 2010 - Illustrated Fundamentals Unit L: Creating Database Reports.

Published byFlora Elliott Modified over 8 years ago

Similar presentations

Presentation on theme: "Microsoft Office 2010 - Illustrated Fundamentals Unit L: Creating Database Reports."— Presentation transcript:

1 Microsoft Office 2010 - Illustrated Fundamentals Unit L: Creating Database Reports

2 Objectives Create a report using the Report WizardCreate a report using the Report Wizard View a reportView a report Modify a reportModify a report Add a field to a reportAdd a field to a report 2Microsoft Office 2010-Illustrated Fundamentals

3 Objectives (cont’d) Apply conditional formatting to a reportApply conditional formatting to a report Add summary information to a reportAdd summary information to a report Create mailing labelsCreate mailing labels 3Microsoft Office 2010-Illustrated Fundamentals

4 Unit L Introduction A report is a summary of database information designed specifically for printing A report can include one or more database fields, summary information, clip art, and descriptive labels You create report from tables or queries After a report is created it can be modified to present information clearly and attractively 4Microsoft Office 2010-Illustrated Fundamentals

5 Creating a Report Using the Report Wizard One way to create a report is by using the Report Wizard, which automatically create a report based on setting that you specify You can create a report based on table or query data Report data can be from on database object, or multiple objects 5Microsoft Office 2010-Illustrated Fundamentals

6 Creating a Report Using the Report Wizard (cont.) Reports can be saved as objects in a database Reports consist of sections that contain specific information Choose the record source(s) to select the database object(s) from which a report gets its data Use grouping to organize a report by field or field values 6Microsoft Office 2010-Illustrated Fundamentals

7 Creating a Report Using the Report Wizard (cont.) 7Microsoft Office 2010-Illustrated Fundamentals Report Wizard dialog box Report in Print Preview

8 Viewing a Report Access provides several ways to view a report Print Preview-see exactly how the report will look when printed Report View-looks similar to Print Preview, it displays the report in continuous flow without page break Design View-includes many tools for modifying a report, but shows only the structure of the report not the included data Layout View-does not include as many modification tools as Design view, but it shows you report data 8Microsoft Office 2010-Illustrated Fundamentals

9 Viewing a Report (cont.) 9Microsoft Office 2010-Illustrated Fundamentals Available report views in Access

10 Viewing a Report (cont.) 10Microsoft Office 2010-Illustrated Fundamentals Page 1 of report in Print Preview Report in Design view Filtering a report in Report view

11 Modifying a Report Reports are commonly modified to improve it’s appearance and readability Columns often need to be resized or moved You can use Layout view to resize, move, and delete columns 11Microsoft Office 2010-Illustrated Fundamentals

12 Modifying a Report (cont.) 12Microsoft Office 2010-Illustrated Fundamentals Selecting a field in Layout view City column moved in Layout view Repositioned/Resized fields

13 Adding a Field to a Report You can use Layout view to add a field to a report open the Field List, then double-click the desired field Fields are added to the left side of a report adjustments might need to be made to the other columns to place the new field where needed When you add a field to a report, the field label is automatically added to the header section, and the control is added to either the Group Header or the Detail section 13Microsoft Office 2010-Illustrated Fundamentals

14 Adding a Field to a Report (cont.) A field is composed of two parts: the field label, and its associated control A control is an object that displays information in a report Different controls are used for each data type 14Microsoft Office 2010-Illustrated Fundamentals

15 Adding a Field to a Report (cont.) 15Microsoft Office 2010-Illustrated Fundamentals Report section

16 Adding a Field to a Report (cont.) 16Microsoft Office 2010-Illustrated Fundamentals Adding a new field with the Field List Report with resized column

17 Applying Conditional Formatting to a Report As in an Excel worksheet, you can apply conditional formatting in an Access report to highlight key information Conditional formatting is a way to draw attention to information that meets specific You access the Conditional formatting rules Manager dialog box from the Report Layout Tools Format tab in Layout view 17Microsoft Office 2010-Illustrated Fundamentals

18 Applying Conditional Formatting to a Report (cont.) 18Microsoft Office 2010-Illustrated Fundamentals New Formatting Rule dialog box Conditional formatting applied

19 Applying a theme to a report You can instantly change the appearance of a report by applying a theme Access includes 40 different themes 19Microsoft Office 2010-Illustrated Fundamentals

20 Adding Summary Information to a Report Summary information in a report displays statistics about one or more fields in a database Summaries include statistics for sum, average, count, minimum and maximum in any numeric field There are five summary calculations you can use in your database reports You can add summary information while creating the report with the Report Wizard 20Microsoft Office 2010-Illustrated Fundamentals

21 Adding Summary Information to a Report (cont.) 21Microsoft Office 2010-Illustrated Fundamentals Summary Options dialog box Changing the column width

22 Adding Summary Information to a Report (cont.) 22Microsoft Office 2010-Illustrated Fundamentals Common summary calculations available in database reports

23 Creating Mailing Labels You do not have to print all reports You can use the data in a database to create other forms of printer output, such as labels or envelopes Use the Label Wizard to create labels containing data from any fields in the database Labels can be based on queries or tables 23Microsoft Office 2010-Illustrated Fundamentals

24 Creating Mailing Labels (cont.) 24Microsoft Office 2010-Illustrated Fundamentals Customer Labels Adding a label to Page Footer Label Wizard dialog box

25 Summary Reports are created from tables or queries in a database One way to create a report is by using Report Wizard Reports are easily modified in Layout view 25Microsoft Office 2010-Illustrated Fundamentals

26 Summary Use conditional formatting to highlight information that meets certain criteria Summary information is useful in displaying certain statistics in a report You can create mailing labels using the Label Wizard and specifying certain fields of a report to print (name and address) 26Microsoft Office 2010-Illustrated Fundamentals

Download ppt "Microsoft Office 2010 - Illustrated Fundamentals Unit L: Creating Database Reports."

Similar presentations

Microsoft Office 2010 - Illustrated Fundamentals Unit K: Working with Data.

Microsoft Office Illustrated Fundamentals Unit K: Working with Data.
Microsoft Office 2010 - Illustrated Fundamentals Unit H: Using Complex Formulas, Functions, and Tables.

Microsoft Office Illustrated Fundamentals Unit H: Using Complex Formulas, Functions, and Tables.
Creating Custom Reports. 2 Design and create a custom report You can easily create custom reports based on a table or query. There are seven sections.

Creating Custom Reports. 2 Design and create a custom report You can easily create custom reports based on a table or query. There are seven sections.
XP New Perspectives on Microsoft Access 2002 Tutorial 61 Microsoft Access 2002 Tutorial 6 – Creating Custom Reports.

XP New Perspectives on Microsoft Access 2002 Tutorial 61 Microsoft Access 2002 Tutorial 6 – Creating Custom Reports.
Exploring Microsoft Access

Exploring Microsoft Access
Chapter 4 Creating Reports and Forms

Chapter 4 Creating Reports and Forms
Microsoft Access 2013 ®® Tutorial 7 Creating Custom Reports.

Microsoft Access 2013 ®® Tutorial 7 Creating Custom Reports.
Chapter 1 Databases and Database Objects: An Introduction

Chapter 1 Databases and Database Objects: An Introduction
XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 5 1 Microsoft Office Excel 2003 Tutorial 5 – Working With Excel Lists.

XP New Perspectives on Microsoft Office Excel 2003, Second Edition- Tutorial 5 1 Microsoft Office Excel 2003 Tutorial 5 – Working With Excel Lists.
Creating Custom Forms. 2 Design and create a custom form You can create a custom form by modifying an existing form or creating a new form. Either way,

Creating Custom Forms. 2 Design and create a custom form You can create a custom form by modifying an existing form or creating a new form. Either way,
Developing Effective Reports

Developing Effective Reports
ACCESS – CHAPTER 4 ZNANATEJ PANGA October 27, 2014.

ACCESS – CHAPTER 4 ZNANATEJ PANGA October 27, 2014.
Pasewark & Pasewark 1 Access Lesson 4 Creating and Modifying Forms Microsoft Office 2007: Introductory.

Pasewark & Pasewark 1 Access Lesson 4 Creating and Modifying Forms Microsoft Office 2007: Introductory.
Access Lesson 4 Creating and Modifying Forms

Access Lesson 4 Creating and Modifying Forms
1 Access Lesson 5 Creating and Modifying Reports Microsoft Office 2010 Introductory Pasewark & Pasewark.

1 Access Lesson 5 Creating and Modifying Reports Microsoft Office 2010 Introductory Pasewark & Pasewark.
XP 1 Microsoft Office Excel 2003 Tutorial 3 – Working With Excel Lists.

XP 1 Microsoft Office Excel 2003 Tutorial 3 – Working With Excel Lists.
Developing Effective Reports

Developing Effective Reports
Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 1 Committed to Shaping the Next Generation of IT Experts. Chapter 4: Create, Edit, and Perform.

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 1 Committed to Shaping the Next Generation of IT Experts. Chapter 4: Create, Edit, and Perform.
Microsoft Office Illustrated Fundamentals

Microsoft Office Illustrated Fundamentals
Creating Custom Reports. Objectives View, filter, and copy report information in Report view Modify a report in Layout view Modify a report in Design.

Creating Custom Reports. Objectives View, filter, and copy report information in Report view Modify a report in Layout view Modify a report in Design.

Similar presentations

Ads by Google