1. 2018 E-rate Training Preparing for Funding Year 2019
2018 Roadshow Training
2018 E-rate Training
Preparing for Funding Year 2019

2. Let’s clear some things up
ITS is probably not going to replace me but will continue to maintain the listserve and administer the SMCs.
The Issue with RFP 5000 has not been resolved. There was a hearing before the Chancery Judge on November 27th but we don’t yet have her decision and don’t have a timeline.
The ITS Board and USAC have approved the extension of RFP And no, there was not a Price Redetermination as part of the extension approval (Same rates apply).
The current EPL expires June 30th, 2019 and some type of replacement should be available next year (FY 2020).
Maximus is taking over the PIA contract from SOLIX as of December 31st, 2018.
Reverse Auctions only apply to Commodities, or in the E-rate world, only apply to C2 purchases (not WAN and Internet).

3. Reverse Auctions You can seek an exemption from DFA
You can find the forms on the METLA website

4. What is available for use under RFP 5000?
Hosted Voice over Internet Protocol (HVoIP) – Cspire is the provider
Raw Internet – Cspire is the provider – Cost is $.50 per meg
You must acquire the transport circuit to get you to Cspire’s RI
To evaluate the cost of 1 gig of Cspire’s Raw Internet
$500 per month – Use Contract 5000
Cost of 1 gig transport to the Raw Internet
Customer Premise Router/Switch unless the Transport Circuit is Managed
Basic Firewall Cost (Eligible as C1 if bundled with the Internet) (Eligible as C2 if unbundled)
Advanced Firewall services are not e-rate eligible
Filtering Cost (Not e-rate eligible)

5. Raw Internet Service includes just Internet Requires CPE and a circuit
to the Internet.
DISTRICT
INTERNET
Service does not include
Filtering or Firewall

6. Questions?

7. Administrative Window
The Administrative Window (AW) is open now, and will remain open through early January.
The AW closes before the 471 Window opens.
Edit NSLP or CEP information
Add or remove entities
Perform Entity name or address updates
Libraries add locale code and update square footage

8. The Data – Two sets Portal Data 471 Application Data Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count
Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count

9. The Data – From Portal to 471, during PIA
Portal Data
471 Application Data
Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count
Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count

10. The Data – From 471 back to Portal
Portal Data
471 Application Data T
Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count
Entity Name
Entity Address
NIF?
Full Time Student Count
Part Time Student Count

11. Eligible Services List (ESL)
FY2019 is the last year of the initial 5-year C2 Budget Pilot
If no action is taken C2 will revert to the Two-in-Five Rule
We remind stakeholders that in 2014, the Commission extended the eligibility for basic maintenance and managed internal broadband services only through FY Modernizing the E-rate Program for Schools and Libraries, WC Docket Nos , 10-90, Second Report and Order and Order on Reconsideration, 29 FCC Rcd 15538, 15569, para. 95 (2014).

12. Eligible Services List (ESL)
Security Cameras, connections to them, and the connecting ports are ineligible.
Two Denials (“Security does not support educational purposes) and are currently under Appeal
Cabling to Security Cameras
Cost allocation of switch ports connecting Security Cameras
Another reminder that Voice Services are no longer eligible.
When requesting software on the 471, you should request the software (including licenses) in the same subcategory as the equipment it is supporting.
For example: Licenses for Wireless Controllers should be requested under Wireless Data Distribution, not under software, and not under Basic Maintenance of Internal Connections.
Applicants can request both equipment and related software (including Licenses) on the Form 470, or request just the equipment on the Form 470, and still request funding for both on the 471.
Software upgrades and patches, including bug fixes and security patches, are considered basic maintenance of internal connections

13. Eligible Services List (ESL)
Demo equipment – vendors ‘loan’ equipment to applicants to take out on a ‘test drive’
Demo equipment is allowed to help applicants better understand the equipment
Demo equipment is allowed if conducted prior to, and completed by, the filing of the applicant’s Form 470 for the coming year
Demo equipment cannot be ‘gifted’ to an applicant; it must be returned to the vendor
Demo equipment loaned out should be returned before 6 months to avoid USAC questions
A best practice is to get Demo equipment from at least two vendors to avoid any hint of predetermination of equipment choice

14. Category 2 and C2 Budgets
C2 services are for services located at Schools and Libraries only
C2 is not for Non-Instructional Facilities (NIF) even if the NIF has classrooms
C2 is not for administration building use unless the equipment is utilized by schools or libraries
Admin use must be cost allocated and the remaining cost spread to all schools or libraries using the equipment
C2 services are services within the School or Library
Switches, cabling, WAPs, controllers, caching server, or WAN equipment that is owned
Basic Maintenance of eligible C2 equipment
Managed WiFi

15. Calculating C2 Budget The C2 Budget can go up each year
The FCC adjusts the C2 factor by adjusting to inflation each year
If Student count or library sq. footage increases
C2 Factor For Schools
2018 = $ per student
$ per student (projected but not yet set by FCC)
C2 Factor For Libraries
2018 = $5.21 per square foot for IMLS codes of 11, 12, or 21
2018 = $2.39 per square foot for all others
2019 = $5.31 per square foot for IMLS codes of 11, 12, or 21 (projected but not yet set by FCC)
2019 = $2.50 per square foot for all others (projected but not yet set by FCC
2019 Budget floor = $9,750 (projected but not yet set by FCC)

16. Calculating C2 Budget
The C2 Budget is based upon the full and/or part time student count of the school buildings.
MS has 200 full time students and 50 part time students = ? Student count/budget
VS has 150 enrolled, 80 students in the AM and 70 students in the PM = ? Student count/budget
AS has 22 enrolled, 12 students in the AM and 10 students in the PM = ? Student count/budget
HS has 1000 full time students, but 100 leave during the day to attend VS = ? Student count/budget
ES has 400 full time students and 25 head start students = ? Student count/budget
ES has 400 full time students and 25 pre-K students = ? Student count/budget
For the purpose of calculation C2 Budgets, students can be counted multiple times

17. Calculating C2 Budget
For a school district, the first year of the Category 2 budget for all of the individual schools in the school district is the first year, starting with FY2015, in which ANY individual school in the school district receives a positive commitment from USAC on a Category 2 funding request.
File a Form 500 to return unused C2 funding back to the school/library budget
Budget is Pre-Discount
Once FCDL is issued, the C2 Budget is reduced
Once the school or library calculates its C2 budget, the Floor amount of $9,750 is the least amount of the C2 Budget.
Use the C2 Budget Tool to determine your available C2 budget per school, or
Calculate your current budget based upon current enrollment times current C2 Factor ($158)
Subtract all C2 Commitments starting in FY 2015
Add back any C2 funds returned via Form 500
New balance should be your available C2 Budget

18. Questions?

19. Options for WAN Services
Use RFP 4000 yourself
Pay for your own Internet and WAN
Let Lee/MDE provide your Internet using RFP 4000
Pay for your own WAN using RFP 4000
Perform a procurement for a contract with any vendor for you WAN
Perform your own procurement
Pay for your own Internet with any vendor
Pay for your own WAN with any vendor
Use RFP 5000 for Raw Internet
Perform a procurement for a contract for the transport circuit

20. Form 470 – WAN or Internet
Leased Lit Fiber (With or Without Internet Access)
Services provisioned over fiber
Fiber WAN Circuits (Switched Ethernet, Metro-E, Point-to-Point Fiber, Cable over Fiber)
Internet Access that includes Fiber Transport (MIS, DIA)
Internet Access and Transport Bundled (Non-Fiber)
Services provisions over copper or coax
Non Fiber WAN Circuits
Internet Access that includes non-fiber Transport (DSL, Cable Modem)

21. Mississippi Denials
DR1:The FRN is denied because the applicant failed to respond to the PIA inquiry.
DR1:Thirty percent or more of this FRN includes a request for ENA NetShield Firewall Service {which is an ineligible product based on Program rules}.
DR1:The Category Two budget for BEN XXXXX is $132, Your total requested Category Two pre-discount funding amount for BEN XXXXX exceeds this entity’s Category Two Budget by: $46, This funding request is being denied because you have not authorized sufficient modifications to the Category Two funding requests to bring this BEN within its allowable Category Two budget.

22. Questions from you….