1. Clavet School
Graduation
General Information

2. Contents Clavet School Graduation Ceremony Graduation Requirements
Banquet
Exercises
Estimated Costs
Grad Committee
After-Grad Activities
Post-Exercises Social (?)
Chem Free Activities
Parent Committee

3. General Information Place: Lakeview Church Auditorium & Gymnasium
Date: Friday, June 8, 2018
Time: Pictures at 5:00 p.m.
Banquet at 6:00 p.m.
Exercises at 8:30 p.m.

4. Graduation Requirements
Any student wishing to participate in the annual Graduation exercises at Clavet School must meet the following requirements:
Have the necessary credits needed for graduation (24 minimum) or expect to have them by the end of the school year.
Have the necessary compulsory credits in grades 10,11,12 or expect to have them by the end of the school year.
The decision to include/exclude a member of the grade 12 class will be made on the basis of the student’s marks by mid May of the school year.
Abide by the rules and commitments of the members of the graduating class as determined by that class.

5. Pictures
Cap and Gown pictures are scheduled for Tuesday May 1st and Wednesday May 2nd, Casual sittings with friends are also available.
Prior to that date, sign up sheets for sittings will be available in the office.
The school requires all students to have their cap and gown pictures taken for the yearbook. All students must pay a $30 sitting fee, payable to Clavet School prior to the sitting. Individuals have their own choice for purchasing picture packages.
Each student is responsible for booking his/her own family sitting with a photographer of his/her choice.

6. Pictures
A class photo has been scheduled by Lifetouch at Lakeview Church at 5:00pm on the day of grad.
Please be sure to arrive on time for set up in the theatre area of the gymnasium.
After Lifetouch has taken their photo, families are welcome to take their own photos of the class.

7. Banquet
A form to request banquet tickets will be sent out at the beginning of May. When ordering include the grad in your number count. Each grad is currently allocated one table which seats 8-10.
You may request a table mate, if you anticipate the two families will fit at a table.
All forms and payments are due in the office by Thursday, May 17th.
Explain room capacity and over-flow plan

8. Banquet
Special guests and speakers for the banquet will be seated closest to the podium. Other seating will be based on best fit.
Please be sure that you are seated early so that the banquet can begin promptly at 6:00 p.m.
The banquet is buffet style, served in the gallery.

10. Banquet Seating

11. Sample Menus Choice of First Hot Meat Included with the meal:
Roast Beef
Roast Turkey & Dressing
Stuffed Pork Loin
Boneless Lemon Herb Chicken Breast
Included with the meal:
Gravy
Hot vegetable
Tossed salad & dressing
Pasta salad
Coleslaw
Cheese & pickles
Dinner buns & butter
Coffee & fruit punch
Cherry & lemon pastries
Choice of Second Hot Meat
Baked Ham
Sweet & Sour Meatballs
Boneless Lemon Herb Chicken Breast
Barbeque Spareribs
Glazed Pork Loin
Choice of Potato
Oven Browned
Mashed

12. Banquet Program Banquet – 6:00 pm MC – Vice Principal
Welcome – Principal
Reflection
Dinner
Toast to Parents & Reply
Toast to Teachers and Reply to Class
Toast to Graduands (male and female)
Closing Remarks – Vice Principal

13. Exercises
The exercises take place in the Auditorium beginning at 8:30.
Family & guests are welcome to socialize in the lobby until the exercises begin.

14. Exercises Starting time 8:30pm
Graduands will meet just prior to 8:30 in the Atrium to the left of the lobby
They will have their picture taken before entering the Auditorium

15. Exercises
Graduands will proceed into the Auditorium in groups of two or three, pausing at the entrance before proceeding to the stage.

16. Exercises Reserved Seating
Seats will be reserved at the exercises for a maximum of eight (8) seats per graduate (not including the parents or graduate).
Reserved seats will be assigned by lottery. Reserved seats will have the graduate’s last name on them.
Parent Seating
The parents will have their own seating at the front to facilitate the recessional.
The seating order of the parents is based on the seating order of the graduates.

18. Exercise Program MC – Vice Principal Welcome – Principal Processional
Guest Speaker
Student Address
Presentation of diplomas
Video
Recessional with parents; Futures
Where do we put in the Grand March?

19. Diploma Presentation with Video
The student’s name is called and they proceed to the front of the stage. The individual student pictures will be shown on the large screen.
After the student’s pictures are displayed, the student will then accept their diploma from Mr. Matisz. Remember this is a good picture opportunity.
The student will return to their stage seat for the remainder of the presentations.
Following the presentation of the diplomas, a video presentation of group photos of the grads will be shown for all.

20. Recessional with Parents and Futures
After the video is finished, the graduates will be called to the front of the stage one at a time, where they will be met by their parents.
The graduate’s future aspirations will be read and the graduate will be escorted out of the auditorium with their parents.

21. Estimated Costs 1. Printing /Decorations Share ($10)
Banquet tickets
Personal guests (including
Special guests
$23 $5
Rentals
Facility for exercises
Staging/Tables/Linens & Delivery
$58
$31
Pictures
Group (optional)
Cap and Gown (sitting fee $30)
Personal/Private
$15
$30
Orders Optional
Chem-Free Grad
Fundraising
Personal Expenses
Dresses/tux/suit
Hairstyling; nails; make-up; tanning/spraying…
????

22. Student Committee Made up of a group of 3-5 graduates
Selected at the first noon grad meeting
Facilitate invitations/communication/thank-you notes
Take minutes at the Grad Meetings
Help with the program preparation
Help with the lottery
Help with the selection of the speakers
Participation as a member of this committee does not preclude the members from being selected as speakers.

23. Grad Meetings
All grade 12 students are expected to attend noon meetings to select
Meal
Guest speaker
Student speakers
Toasts and replies
Songs for Processional, and Recessional
Any other decisions related to grad

24. Parent Committee
Parent Committee organizes the Chem Free after Grad activities
Chair:
Co-chair:
Treasurer:
Communications:
Facilities:
Fundraising:

25. Parent Committee
Last year the parent committee organized a social following the exercises
The parents arranged for cake, coffee and pop
Any parents not involved in supervising the after- grad activities stayed to help with the clean up of the Lakeview facility