1. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
April 5, 2019
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2. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
With the exception of Fayette and Jefferson Counties, this applies to all County Treasurers, County Clerks, and County Sheriffs.
The financial statement is required to show the:
KRS requires the preparation of an itemized, sworn statement of all funds collected, received, held, or disbursed during the fiscal year.
total amount collected and received from each individual source
total amount of funds disbursed to each individual payee and the purpose for which expended.
The amount of salaries paid to all non-elected county employees shall be shown as lump sum expenditures by category such as road department, jails, solid waste, public safety, and administrative personnel.
April 5, 2019
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3. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The financial statement must also have attached:
certificate from the banks in which the funds are or have been deposited during the past year, showing the balance, if any, of funds to the credit of the officer making the statement.
factual list of individual salaries is required to be prepared and available for public scrutiny and furnished by mail to the newspaper which may publish the list as a news item.
April 5, 2019
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4. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The statement may be prepared on a monthly, quarterly, or annual basis.
Counties, Sheriffs, and County Clerks preparing a monthly or quarterly statement shall publish, in accordance with KRS , the monthly or quarterly financial statement within thirty days following the end of the reporting period.
April 5, 2019
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5. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The statement may be prepared on a monthly, quarterly, or annual basis.
Counties, Sheriffs, and County Clerks who prepare an annual financial statement shall publish, in accordance with KRS (8) and KRS 91A.040(6), portions of the office’s annual Audit, prepared by the Kentucky Auditor of Public Accounts in accordance with KRS or
April 5, 2019
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6. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The Audit and the accompanying statements required by KRS 91A.040(6) shall be published within 30 days of the presentation of the audit to the County, Sheriff or Clerk. The portions of the Audit and the accompanying statements required to be published are:
The auditor's opinion letter;
The "Budgetary Comparison Schedules-Major Funds," which shall include the general fund and all major funds as determined by the Auditor of Public Accounts;
April 5, 2019
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7. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The Audit and the accompanying statements required by KRS 91A.040(6) shall be published within 30 days of the presentation of the audit to the County, Sheriff or Clerk. The portions of the Audit and the accompanying statements required to be published are:
A statement that a copy of the complete audit report, including financial statements and supplemental information, is on file at the County, Sheriff or Clerk’s office and is available for public inspection during normal business hours;
A statement that any citizen may obtain from the County, Sheriff or Clerk a copy of the complete audit report, including financial statements and supplemental information, for his personal use;
April 5, 2019
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8. Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
The Audit and the accompanying statements required by KRS 91A.040(6) shall be published within 30 days of the presentation of the audit to the County, Sheriff or Clerk. The portions of the Audit and the accompanying statements required to be published are:
A statement which notifies citizens requesting a personal copy of the audit report that they will be charged for duplication costs at a rate that shall not exceed twenty-five cents ($0.25) per page;
A statement that copies of the financial statement prepared in accordance with KRS are available to the public at the business address of the officer responsible for preparation of the statement.
April 5, 2019
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9. Following the publication of the Audit the officer must promptly:
Kentucky County Treasurer’s
Fundamentals Course
Annual Financial Statement And Publication Requirements
File a written or printed copy of the advertisement with proof of publication in: the office of the County Clerk, and with the Auditor of Public Accounts
File one copy of the Annual Financial Statement with the Department for Local Government.
Following the publication of the Audit the officer must promptly:
Please note: The county attorney should be consulted to ensure compliance with all legal requirements.
April 5, 2019
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10. This is to certify that, on this day, FIRST LAST
Friday, April 05, 2019
FIRST LAST
Has successfully completed the
Kentucky County Treasurer’s Fundamentals Course
Annual Financial Statement And Publication Requirements
Tammy Robertson
K.A.C.T.F.O. President