1. GMC visits: How to deal with them
Jill Guild FCMI, Head of Education, Commissioning and Quality East Midlands Region

2. East Midlands – Previous Review
Last review by the GMC 2009
Focus - Foundation
Local office under different leadership

3. The East Midlands GMC Review Timeline
Sept 2015
GMC informs EM office
April 2016
GMC calls for evidence
May 2016
Return to the GMC
June 2016
GMC
Pre meet session with all organisations being visited
July 2016
Additional Information
October 2016
Formal Visits
Dec 2016
Visit to East Midlands
Spring 2017
EM Regional Feedback day

4. Posts and Programmes: Foundation Core Medical Training
General Internal Medicine
Acute Internal Medicine
Anaesthetics
Cardiology
Gastroenterology (3 sites)
Emergency Medicine (2 sites)
These posts and programmes were selected as they had more than 10 outliers in the GMC national trainee survey 2015

5. East Midlands – The People
The Dean
Project lead and administration support
Senior Management Team and Executive Board members
Directors and Heads of Schools
2 x Medical Schools
5 x Trusts + 1 independent
Lay Partners
General Medical Council
All of the process was conducted in house – no additional support

6. East Midlands: The process
Identified key milestones
Communications plan
Gathered all info on specialities
Collected the evidence
Up loaded the evidence
Planned and held meetings
Update reports
Kept track of all activity
Reviewed on a regular basis
Risk manage the whole process
Put the milestones in your calendar as red, gather every bit of intelligence on the specialities, collect your most exciting pieces of evidence (stay clear of policies and procedures)

7. Key messages Work with the GMC on your visit agenda
Management
Paper to Ex – get sign off
Track all activities
Engagement
Meet and discuss regularly
Plan together and be clear about expectations
Timing and interdependencies
Know your milestones
Plan, plan, plan
Work with the GMC on your visit agenda
Engagement with the GMC and others about the agenda for when they visit you. Work with them about who they wanted to see. Trainees, trainers, lay partners, management team, quality team and functional teams.

8. During the GMC review process
Quality managers attended the GMC feedback sessions
After each visit to the Trusts the GMC copied the local office into their initial findings report
For the medical schools a different process
Project manager forwarded all reports on to key individuals

9. East Midlands GMC visit 1st and 2nd Dec 2016
Project manage the 2 days
Book your venue
Have a host team
Book refreshments
Have your evidence available
Have an IT person available
Ensure your visitors and team are
comfortable
By now your key people being interveiwed by the GMC will be well prepared.

10. The Outcome Thank you for listening.
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