1. Item Unique Identification (IUID) Using the Mark
DASN (A&LM)'s IUID Education and Training Series
Item Unique Identification (IUID) Using the Mark
IUID Center Representative
NSWC Corona, IUID Center
28 JUNE 2012

2. Housekeeping Please mute your telephone
Please use the chat box for questions which are critical to the understanding of the presentation
Please submit any question not requiring immediate attention to
Questions will be answered as time permits

3. There are 2 fundamental, critical, abstract requirements:
The Very Basics
There are 2 fundamental, critical, abstract requirements:
Unique
Permanent
Almost all your problems will go away and almost all your benefits will grow if these two things are maintained.

4. Overview 1) Scanning is better than typing
2) Database-to-Database data mining
3) Maintaining Relationships with Barcodes
4) Anti-counterfeiting
5) Inventory
6) Bending IUID to your system
7) Serialized Item Management
abstract
concrete

5. Scanning is better than typing

6. The Underlying Thought
THE KEY
Good Decisions are based on getting good information to the right people in time.
Good information is founded on good analysis of high quality data.
Getting information to the right people in time requires data to be captured, converted to knowledge and delivered “in time”.
Data → Information → Decisions

7. Data is Not Cheap Data Capture
3) Data Analysis
2) Data Storage - media - safeguarding - retrieval
Data storage has become relatively inexpensive, thanks to technology.
Data capture is cheaper with UID because of the machine readable nature of the mark, the reliability of the mark, and avoiding labor involved in double checking manual data capture.
Data analysis is made cheaper because the data is consistently formatted the same, and has fewer errors.
Errors lead to data scrubbing – knowledgeable & skilled people are needed, the work is time intensive, the work is seldom complete.
Errors in the data limit the fidelity of the results from analysis, even if the analysis is rigorous.

8. This is not the problem any longer
Data is Not Cheap
Data Capture
3) Data Analysis
This is not the problem any longer
2) Data Storage - media - safeguarding - retrieval
Machine readable marks
Data accuracy leads to
Less data scrubbing
More fidelity in analysis
Data storage has become relatively inexpensive, thanks to technology.
Data capture is cheaper with UID because of the machine readable nature of the mark, the reliability of the mark, and avoiding labor involved in double checking manual data capture.
Data analysis is made cheaper because the data is consistently formatted the same, and has fewer errors.
Errors lead to data scrubbing – knowledgeable & skilled people are needed, the work is time intensive, the work is seldom complete.
Errors in the data limit the fidelity of the results from analysis, even if the analysis is rigorous.
UID Makes Data Cheaper

9. Database-to-Database data aggregation
System-System Communication
Database-to-Database data aggregation

10. Items often exist within a variety of specialized databases
System-System Communication
Manufacturer’s Database
In-Service Engineering
Database
Gov’t Procurement
Database
Warranty Tracking
Database
In-Service Logistics
Database
Items often exist within a variety of specialized databases

11. Specialized databases often cannot “talk” to one another
System-System Communication
Acquisition Cost Catalog Number Serial Number
MFR
Test Date Test Results Mark/Mod Serial Number
Engineering
Contract Number Delivery Date Part Number Serial Number
Financial
A part in the field breaks…could happen?
So you need to find the NSN to order a new one because that’s how ordering is done…by NSN.
Maybe there are 2 ways to get a replacement (1 w/o warranty, and a different way if it has warranty)
So you need to find out if the part is under warranty.
Maybe these kinds of parts were procured under 2 contracts 1 with and 1 w/o replacement warranty.
So you need to find out what contract the item was procured under.
Maybe the terms of warranty stipulate that only certain types of failures are covered
So you need the test data.
Lastly the MFR wants to be sure you bought that piece from them.
So you need a catalog number.
Terms of Warranty Model Number Serial Number
Warranty
Location National Stock Number Serial Number
Logistics
Specialized databases often cannot “talk” to one another

12. ERP System-System Communication
One way to solve this problem is to pull all of the databases into one over-arching database
In-Service Engineering
Database
ERP
Gov’t Procurement
Database
Manufacturer’s Database
In-Service Logistics
Database
Warranty Tracking
Database

13. System-System Communication
UII
Acquisition Cost Catalog Number Serial Number
MFR
UII
Contract Number Delivery Date Part Number Serial Number
UII
Test Date Test Results Mark/Mod Serial Number
Engineering
Financial
Adding a UII field to each database allows them to correlate data between the databases without changing internal vocabulary/cultures business processes.
UII
Terms of Warranty Model Number Serial Number
UII
Location National Stock Number Serial Number
Warranty
Logistics
The UII can allow information from different databases to be used together

14. Maintaining Relationships with Barcodes

15. Many different types of Unique Identification exist
A Slice of the World of UID
Turns out there are multiple efforts to create unique identifiers. - Finances - Items - Acquisition Programs - Locations - Systems - People - Organizations
Demand UID
Item UID
Acquisition Program UID
Real Property UID
System UID
Electronic Data Interchange Personal Identifier
Organization UID
Many different types of Unique Identification exist

16. The Basic Relationship
Relationships
The Basic Relationship
Belonging
Item to Item
Item to Location
Item to Person
Location to Location

17. The Basic Relationship
Relationships
The Basic Relationship
Which missile has this nuclear warhead?
Belonging
Item to Item
Item to Location
Item to Person
Location to Location
What wheels were tightened with that bad torque wrench?
What engine is in that helicopter?

18. The Basic Relationship
Relationships
The Basic Relationship
Where is the fuse to this nuclear warhead?
Belonging
Item to Item
Item to Location
Item to Person
Location to Location
How many spare parts do I have forward deployed?
What is in my warehouse?

19. The Relationship between Unique Identifiers
Relationships
Who does this computer belong to?
Belonging
Item to Item
Item to Location
Item to Person
Location to Location
Who verified all the small arms were secured?
Is this technician qualified to work on this helicopter?
The Relationship between Unique Identifiers

20. When a Marine Needs to Turn in M118… They Turn in M118
Marines reserialize gages to pass inspection
Accountability is lost
Errors enter the information system
Points to be made:
This is another real example from the Naval Surface Warfare Center in Corona (NSWC Corona).
Notes:
Ground Marines receive infantry weapon gages that are accounted for by serial number. Over time, some of the gages would get switched or mixed. During inspection, some Marines would remove the provided serial number and reserialize their gage(s) to match the serial number they were assigned, so as to meet inspection (an example can be seen in the picture on the left). This practice makes accountability nearly impossible, enters errors into the information system, and often destroys the gage, resulting in unnecessary re-procurement.
In an attempt to curb this practice, IUIDs were laser etched into the gages. Once the initial batch of marked gages (approximately 3,000 out of 35,000) were sent to the field, the practice immediately ceased, even by those who had not received the IUID marked gages.
With IUID Reserialization is No Longer a Problem

21. Taking Inventory Keeping Track of 4860 Items in a Warehouse
Without Scanning…
Full inventory never completed
Sample data estimates 32.4 hours to complete inventory with 2% error rate
With IUID Scanning…
Full inventory completed in 6 man hours by first-time scanners
Experience with scanning decreases inventory time to less than 1 man hour
Scanning produced 100% accuracy
At the Measurement Science Technology Laboratory within the Naval Surface Warfare Center Corona, IUID implementation has reduced the time to take inventory and improved its accuracy. Initial time savings of 81.4% were immediately realized when the time dropped from 32.4 hours to 6 hours. Experience with the scanning operation further reduced the time to 55 minutes, a 97% reduction in labor from the original task. IUID and scanning improved accuracy as well, eliminating the 2% transcription errors found in a sample analysis.
The numbers are actually a little conservative because we couldn't factor in time wasted by transcription errors, breaks, interruptions, etc. in a defensible, rigorous way.
Don't know if the details would be of any use. Here they are in case you need them.
The mezzanine is made up of 83 racks, that are roughly 6ft tall, with 5 shelves on average to each rack. There are a total of 4860 boxes containing navy gages distributed throughout the racks and shelves. The shelf contents are organized by gage drawing number where possible. The gage drawing and serial numbers are written on the exterior of each box with permanent marker or painted on using a stencil. IUID labels are placed on three faces of each box. A rack containing 50 gages was chosen to calculate the average time it takes to manually write down the box drawing number and serial number along with the shelf location. This information would then be taken to a computer for input into the gage tracking system (GTS)database. A junior warehouseman wrote down the gage drawing numbers, serial numbers for 50 items in 10 minutes. He then traveled from the mezzanine to a computer terminal. Travel time was 2.5 min. Once the GTS was opened to the appropriate change gage location screen he took 10 minutes to input the data. The GTS reported an error stating that 1 record of the 50 gages was "not found in database". The Jr. Warehouseman then traveled back to the mezzanine to verify the gage drawing and serial number, roundtrip was 5min. The Jr. warehouseman found he wrote down 101 instead of 181 for the serial number pertaining to drawing
Helpful to note that since the boxes are organized on the shelves by drawing number where possible, the Jr. Warehouseman performing the data entry portion of the task is able to copy and paste the like drawing numbers down the column which increases data entry speed and accuracy. Travel time, interruptions, breaks, etc... were not added into the total time to execute manual inventory for 4860 items.

22. Bending IUID To Your System
Without a scanner a data matrix is more or less unreadable.
When you use a scanner, the scanner “looks at” the symbol and then figures out what it is going to “tell” you.
It could tell you: [)>[RS]06[GS]17VC1234[GS]1PAPN[GS]S0001[RS][EOT] (which is what is encoded in this mark)
Or it could tell you: DC1234APN0001 (which is the UII encoded in this mark)
Or it could tell you: NAVAL SURFACE WARFARE CENTER [enter] 1999 Fourth Street [enter] Norco, CA [tab] [tab] [tab] 6/28/2012 [tab] [tab] [tab] [tab] [tab] [tab] [tab] [tab] [tab] E94913 Widget M/M: APN S/N 0001 [tab] [tab] [tab] [tab] $2,992

23. Bending IUID To Your System
Which may help you to fill in a DD1149 if you were shipping that particular item somewhere.

24. Bending IUID To Your System
You may be able to tailor the output to fill in web-based input screens with required data.

25. Serialized Item Management
Missile Type 1 Configuration 1
NSWC Corona
Missile Type 1 Configuration 2
NWS Seal Beach, CA
Missile Type 1 Configuration 3
Provides instructions tailored to specific missiles by serial number
Enforces QA hold points
Manages Certification/Authorization requirements
Returns high quality data (objective, homogenous, standardized)
Missile Type 1 Configuration 4
Missile Type 1 Configuration 5
Camden, AR
Missile Type 2 Configuration 1
Missile Type 2 Configuration 2
Den Helder, Netherlands
Missile Type 2 Configuration 3
MANAGING MULTIPLE CONFIGURATIONS AT MULTIPLE SITES

26. IUID Resources OSD UID Policy Office Website www.uniqueid.org
Trusted site for policy, updates, FAQs, and IUID newsletter
DoN IUID Website
MIL-STD 130 (current version is N as of Mar 2012)
Marking standards and requirements
DoD Guide to Uniquely Identifying Items (currently v2.0 as of Mar 2012)
Business rules, additional guidance for legacy items
IUID Toolkit
Role based roadmaps for IUID implementation
Defense Acquisition University (DAU)
Continuous Learning Courses (CLM200, CLE 040) to increase IUID knowledge
IUID Helpdesk
Valuable resources – check for the most current version of MIL-STD 130 and the DoD Guide to Uniquely Identifying Items (as of Sept 2011 both were in the process of being revised).

27. QUESTIONS & ANSWERS