1. Two methods to observe tutorial
Standard Method
This method allows presentation to be resized to user preference.
Slide Show Method (Example below)
Presentation fills entire screen
Click on Slide Show tab at top of screen
Click icon <From Beginning>
Note: Either method; to advance click the progression arrow in the bottom right corner of each slide or press the down-arrow key.

2. Transaction Procedures
Welcome to
BSIP 101
Transaction Procedures
“Receiving Fuel”
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To enter Fuel into inventory.
Note: These transactions are to enter Diesel or Unleaded.

4. Before & after any fuel is received it is most important to know what your current quantities for diesel and unleaded are.
Thus allowing you to have quality assurance that the fuel was input accurately.

5. Three transactions are required to complete this procedure:
ZMB19;
MIGO; &
ZMB20
Let’s get started -

6. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ZMB19 or
from your favorites menu, select transaction ZMB19 – Inventory Query: IVBA.
Your screen should look similar
to the example at the right.

7. Plant Enter your plant number
ZMB19 Screen Steps
Plant Enter your plant number
Material Group Enter code 159
Execute Icon
Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.

8. Plant Enter your plant number
ZMB19 Screen Steps
Plant Enter your plant number
Material Group Enter code 159
Execute Icon
Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.
Record
The unrestricted amounts for diesel and unleaded.
Exit
Click the Exit icon twice to return to the main menu.

9. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement.
Your screen should look similar
to the example at the right.

10. MIGO Screen Steps First Matchcode Field Set to: Goods Receipt
Second Matchcode Field Set to: Other
Movement Type Set to: 971
Material Slip
Set to: Bill of Landing; note this may be represented as “BOL” on the vendors invoice.
Detail Data
Click the Detail data button to expand the detail windows.

11. MIGO Screen Steps Material Tab Enter the appropriate code for fuel:
– Diesel
Unleaded

12. MIGO Screen Steps Quantity Tab - Fuel
Enter the total quantity of fuel received.
Quantity Tab - Price
Enter the total price paid for the fuel. This total will include the fuel cost as well as all the necessary taxes and fees.

13. MIGO Screen Steps Where Tab
Enter your plant and your storage location.
TIP: Additional information can be entered with in the text field.
(Example: Invoice number.)
Click the Execute Icon in the upper left corner.

14. MIGO Screen
Steps
The system will place an ü in the OK column of the table.
Click the Save icon to record the fuel entry.

15. MIGO Screen
Steps
A material document number will be displayed in the status bar at the bottom of the screen. Record this number on the vendor’s invoice.
Click the Exit icon to return back to the main menu.

16. After any fuel is received it is most important to know what your current quantities for diesel and unleaded are.
Thus allowing you to have quality assurance that the fuel was input accurately. Please run ZMB20 to verify amounts and pricing.

17. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type ZMB20 or
from your favorites menu, select transaction ZMB20 – Transaction History Report.
Your screen should look similar
to the example at the right.

18. Enter the date you received fuel using MIGO.
ZMB20 Screen Steps
Posting Date
Enter the date you received fuel using MIGO.
Material
= Diesel
= Unleaded
Plant
Enter the four digit number assigned to your LEA.
Movement Type
971 = Receipt of bulk Fuel
Execute Icon
Click the icon. A report will begin to generate. Based upon LEA size this may take a few seconds.

19. Item Transaction History
ZMB20 Screen
A new window appears
Item Transaction History
(Scroll to the right)
Verify the following:
Balance Prior to Transaction
Transaction Quantity
Transaction unit Price
Total Transaction Value
Click the Exit icon twice to return to the main menu.

20. If an error was discovered Correct Immediately!
Do not issue any product before correction made; otherwise more corrections will have to be made.

21. Questions

22. Thank You!
Stephen Wright
Technical Consultant