1. In Order To Understand The Body Of Knowledge
Programme
Aims
Understand Basics of
Project Management.
2. Understand PMBOK
Exam Requirements
Project
Management
Body Of
Knowledge
Project Management Body Of Knowledge
In Order To Understand The Body Of Knowledge
Within
Project Management

2. What are the Four Fundamentals Of A Project
Project Management
is a
Discipline
And
A Body Of Knowledge
A unique product that can be either a component of another item, an enhancement or correction to an item, or a new end item in itself (e.g., the correction of a defect in an end item);
A unique service or a capability to perform a service (e.g., a business function that supports production or distribution);
A unique result, such as an outcome or document (e.g., a research project that develops knowledge that can be used to determine whether a trend exists or a new process will benefit society); and
A unique combination of one or more products, services, or results (e.g., a software application, its associated
documentation, and help desk services).

3. What is the Reasoning Behind Project Management
Changing the present State of an Organization to Create Business Value within a set Period of Time
Business Value . .
Future State
Projects
A. Activities
B. Activities
C. Activities
Time

4. What are the Project Phases
Initiating
Planning
Execution
Closing
Monitor & Control

5. What are the Project Phases
Integration
Stakeholders
Scope
Project
Knowledge
Areas
Procurement
Time
Risk
Cost
Communication
Human
Resource
Quality

6. What are the Project Areas

7. Project Process Groups
Knowledge
Areas
Project Process Groups
Initiating
Planning
Executing
Monitor
&
Control
Closing
Develop
Project
Charter
Project Management
Plan
Direct & Manage
Project Works
Monitor & Control
Works.
Perform Integrated
Change Controls
Close
Phase / Project
Integration
Management
Project Management
Processes
Process Components
Scope
Management
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Validate Scope
Control Scope
Time
Management
Time
Management
Plan Schedule Management.
Define Activities
Sequence Activities
Estimate Activity Resources.
Estimate Activities Duration.
Develop Schedule.
Control Schedule
Cost
Management
Plan Cost Management
Estimate Cost
Determine Budget
Control Cost
Quality
Management
Plan
Quality Management
Control Quality
Perform
Quality Assurance

8. Project Process Groups
Knowledge
Areas
Project Process Groups
Initiating
Planning
Executing
Monitor
&
Control
Closing
PLAN
HR Management
Form Teams
Develop Teams
Manage Teams
HR TEAM
Management
Project Management
Processes
Process Components
Communication
Management
PLAN
Communication
Management
Control
Manage
Risk
Management
Plan Risk Management
Identify Risk
Perform Risk Analysis
Plan Risk Responses.
Control
Risk
Procurement
Management
Plan Procurement
Management
Control
Procurement
Close
Conduct
Plan
Stakeholder
Management
Control
Engagement
Identify
Stakeholders
Manage
Stakeholders
Management

9. Project Process Groups
Knowledge
Areas
Project Process Groups
Initiating
Planning
Executing
Monitor
&
Control
Closing
Integration
Management
Process Components
Project Management
Processes
Develop
Project Charter
• Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS
• Plan Schedule Management
• Define Activities
• Sequence Activities
• Estimate Activity Resources
• Estimate Activity Durations
• Develop Schedule
• Plan Cost Management
• Estimate Costs
• Determine Budget
Direct & manage Project Works
Perform Quality Assurance
Monitor & Control Works
Perform Intergrated Change Controls
Valide Scope
Control Scope
Control Schedules
Control Cost
Control Quality
Close
Phase & Project
Close Procurement
Scope
Management
Time
Management
Cost
Management
Quality
Management

10. Project Process Groups
Knowledge
Areas
Project Process Groups
Initiating
Planning
Executing
Monitor
&
Control
Closing
HR TEAM
Management
Process Components
Project Management
Processes
Develop
Project Charter
Identify
Stakeholders
• Plan HR Management
• Plan Communication Management
• Plan Risk Management
• Identify Risks
• Plan Risk Responses
• Plan Procurement
• Plan Stakeholder Management
Form the Teams
Develop the Teams
Manage the Teams
Manage Communications
Conduct Procurement
Manage Stakeholder Engagement
Control Communications
Control Risk
Control Procurement
Control Stake holder Engagement.
Close
Procurement
Jobs
Communication
Management
Risk
Management
Procurement
Management
Stakeholders
Management

11. Initiating Phase Actions
 Assign the Project Manager
 Collect Processes, Procedures & Historical Information
 Understand the Business Case
 Divide the project into phases
 Uncover initial requirements, assumptions, risks, constraints & existing agreements
 Assess Project & Product feasibility within the given constraints
 Determine Measurable Objectives
 Identify Stakeholders and determine their expectations, influence & impact
 Finalize the project charter

12.  Determine how each knowledge area will be planned
 Determine detailed Requirements / deliverables (Business & Technical )
 Create Project Scope Statement
 Assess what to Purchase & create procurement documents
 Determine Planning Team
 Create WBS – Work Breakdown Structure
 Create Activity List
 Create Network Diagram
 Estimate Resource Requirements
 Estimate Time & Cost
 Determine Critical Path
 Develop Schedule
 Develop Budget
 Determine Quality Standards, Processes & metrics
 Determine Roles & Responsibilities
 Plan communications & Stakeholders engagement
 Perform Risk identification, analysis & Risk Response Analysis
 GO BACK - Re-plan
 Finalize procurement documents
 Create Change Management Plan
 Finalize how to execute and control of all management plans
 Develop the final realistic PM plan and performance measurement baselines
 Gain a formal approval of the plan
 Hold kick off meeting
Phase Action Planning

13. Phase Action Execution
 Acquire Final Team
 Select Sellers & Contactors
 Execute the work according to the PM plan
 Produce the Project Deliverables
 Gather work performance data
 Request Changes
 Implement approved changes
 Follow Processes & Continuously improve
 Determine whether processes are correct & effective (Quality Assurance)
 Perform Quality Audits
 Manage People
 Evaluate team members performance
 Hold Team building activities
 Give Recognitions & Rewards
 Use issue log
 Facilitate conflict resolution
 Release resources as work is completed
 Send information and get feedback
 Report on project performance
 Manage Stakeholders engagement and expectations
 Hold meetings
Phase Action Execution

14. Phase Action Execution
 Take action to control the project
 Measure Performance against Baseline
 Measure Performance against other metrics in the PM plan
 Analyze & evaluate performance
 Determine if variances need a corrective action or change request
 Influence the factors that cause changes
 Request changes
 Approve or reject changes
 Perform integrated change control
 Update the PM plan
 Inform Stakeholders of change requests results
 Monitor Stakeholders Engagement
 Manage Configuration
 Create Forecasts
 Gain acceptance of temporary deliverable from the customer
 Perform quality control
 Perform risk assessments & audits
 Manage reserves
 Control procurements
Phase Action Execution

15. Phase Action Closure  Confirm work is done to requirements
 Complete procurement closure
 Gain final acceptance of the product
 Complete financial closure
 Hand off completed product
 Get feedback from the customer about the project
 Complete final performance reporting
 Index and archive records
 Gather final lessons learned and update the knowledge base.
Phase Action Closure

16. Control Aspects  Control Scope  Control Schedule  Control Costs
 Control Quality
 Control Communications
 Control Risks
 Control Procurements
 Control Stakeholders Engagement
Control Aspects

17. Scope Baseline Schedule Baseline Cost Baseline
The project scope statement
work breakdown structure (WBS)
WBS dictionary
Schedule
Baseline
The agreed-upon schedule, including the start and finish dates for each activity
Cost
Baseline
• The time-phased cost budget

18. Monitoring & Control Techniques
Earned Value Measurements
Monitoring & Control Techniques
Measure the Real Performance of the project in terms of:
 Time Performance
 Cost Performance
 It determines the performance variance between the planned &
actual performance.
 It gives a forecast of the future performance of the project
according to the current performance

19. How is Our Project Doing?
Are we ahead or behind schedule?
Are we getting Value for Money?
Did you Spent Money on the Right things?

20. What is Happening?
Under spending but …

21. Earned Value Measurements
Concepts
E V M

22. At Completion
Estimated Cost

23. Earned Value
Cheat sheet

24. Measurement Earned Value
Well, it could be worse; I think we are
progressing, more or less…
The project is producing 80 cents for each dollar
invested, progressing 75% compared with the
plan, but we need to produce $1.2 for each dollar
invested in order to end on budget.
Measurement
Earned Value

25. Communicated Information To Be
Project Charter
• Project Management Plan & Project Documents
• Impact to & from other projects
• WBS
• When resources will be needed
• Meetings Schedule
• Work Assignments
• Project Status
• New Risks – uncertainties
• Problems – Successes
• Changes to the project scope/ product scope
• Updates of the project management plan or project documents
• Results of change requests
• Upcoming work
• Delays
• The date of the next milestone completion
• Issues Log
• What types of s will be sent to each stakeholder
• Stakeholders Contact information
• Performance Reports
• Learned Lessons
Communicated
Information
To Be

26. Performance
Reports
• Status report This report describes where the project currently stands regarding the performance measurement baseline.
• Progress report A progress report describes what has been accomplished.
• Trend report This report examines project results over time to see if performance is improving or deteriorating.
• Forecasting report This report predicts future project status and performance.
• Earned value report An earned value report integrates scope, cost, and schedule measures to assess project performance
• Lessons learned documentation Reports on performance are used as lessons learned for future projects.

27. Quality & Project
Management

28. Planning for Risk

29. Risk Management
Action Plan

30. Procurement Management
Action Plan

31. Project Management
Action Plan

32. Project Management Plan Steps

33. Documentation 1. Project Charter 2. Stakeholders Register
3. WBS Structure & WBS Dictionary
4. Communication Matrix
5. Activity List (To Do List)
6. Network Diagram
7. Project Schedule
8. Project Cost Estimates (include basis of estimates)
9. Procurement Documents
10. Project Budget
11. Project Funding Requirements
12. Work Performance Reports
13. Cost & Schedule Forecasts
14. Quality Checklists
15. Quality Control Measurements
16. Change Log
17. Risk Register
Documentation

34. Project Charter
Document

35. Work Breakdown Structure Dictionary

36. Pre – Requisite PMP Exams & Process
PMP Course Modules
Integration Management
Scope Management
Time Management
Cost Management
Quality Management
HR Management
Communications Management
Risk Management
Procurement Management
Stakeholder Management
Minimum Entry for Exam or Certification
3 Years Work Experience
Presently working in the field of Project Management

37. PMP Certification Eligibility Criteria
Ensuring you meet the Project Management Professional (PMP) certification requirements is the first step to becoming PMP certified. PMP eligibility is based on academic education, project management experience, and project management professional training. Once you have satisfied the eligibility criteria, you can submit your application online via PMI’s online portal. A small percentage of applications will be put through a random auditing process, more information about this below. After approval, you can take your PMP exam at your nearest Prometrics testing center. The computer based exam allows you to receive your score immediately. Upon passing, you are approved to use the PMP credential for 3 years. During this time must earn 60 professional development units (PDUs) to maintain your PMP status for an additional 3 years.
For complete eligibility documentation, please review the PMP certification requirements within the Project Management Professional (PMP)® Handbook.
PMP Certification Eligibility Criteria
Eligibility Requirement Four-Year Degree Secondary Degree*
Years of Project Management Experience 3 Years (36 Months) 5 Years (60 Months)
Hours Leading & Directing Projects 4,500 Hours 7,500 Hours
Hours of Project Management Education 35 Hours 35 Hours
* A secondary degree is defined as a high school diploma, associate's degree, or global equivalent.

38. Project Management Experience
Requirement Details
Academic Education
Indicate whether you have secondary diploma or a degree. You will need the name of the institution, the year you graduated, and your major.
Project Management Experience
The experience must be leading or directing projects that are non-overlapping, cumulative across all process groups, and within the last 8 years to be counted on the PMI PMP application. Refer to the above table for full experience requirements.
Project Management Education
You will need to show 35 contact hours of project management education, preferably covering initiating, planning, executing, monitoring and controlling, and closing. PMTI plans ahead for our students and provides an inclusive online course so you qualify for this requirement even prior to attend the class.
Tip: It is incredibly important that you do not falsify any of the information in your application. PMI has a random audit process which requires anyone being audited to present evidence to validate all information submitted with their application. Falsifying application documentation will result banishment from all future attempts to obtain any PMI certification.
To simplify the entire process of PMP application, you can optionally use the PMTI PMP Application Exam Prep Tool after you register for one of PMTI’s PMP Exam Prep classes to help facilitate your application documentation.
PMP Certification Application Process

39. PMP Application Submission
You can submit your PMP application on PMI's certification website, certification.pmi.org. You will need to submit the following information (terminology borrowed directly from the PMP application):
Contact Address
Home Address
Work Address
Contact Information
Address
Phone Number
Attained Education
School or University
Address
Highest Level of Education Attained
Year Degree Awarded
Field of Study
Requirements
Project Management Experience (Per Project)
Project Title
Start Date
End Date
Project Role
Primary Industry
Project Management Education
Course Title
Institution Name
Course Start Date
Course End Date
Hours
Qualifying Hours
Certificate
Full Name for Certificate