1. Spring 2019 State Assessments
Presented by Jamie Brown & Rob Forti

2. This training does not replace your responsibility to read and follow all manuals and supplements
Failure to read manuals, procedures and directions is a violation of the testing oath governing the administration of the student assessment program.

3. It’s the law!
Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Resource, and in the appropriate test administration materials.
Per TEA; Failure to read a test administration manual, either paper or online version, is a direct violation of their signed security oath and seen as an incident.

4. New for this Year
Online accommodations changes – Online Spanish language to included Spanish Text-to-Speech, spelling assistance and language and content support. Online calculators for students that are eligible. Added dictionary tool.
STAAR and STAAR Spanish administrations, the revising passages and questions in a paper test booklet for writing (including the writing portion of the English I, English II, and English III tests) may be read aloud to eligible students. The revising section of the test will be indicated with a title page so that the test administrator knows what they may read aloud. Test administrators may NOT read aloud any part of the editing section on a writing test.
Scientific and graphing calculators may not be used as a calculation aid for grades 3-7 math and science.

5. Administrative Procedure E11
Highlights from
Administrative Procedure E11
No field trips during programmatic or state assessments
Use of Test Hound and accommodations
No use of cell phones by staff
Compliance of assignment of accommodations and test versions by E11 deadlines
Handling of materials
Campus personnel are not allowed to test immediate family members
Communication with stakeholders on student results

6. All answer docs must be returned by 4:30 pm on the 11th
Test Dates STAAR 3 -8
April
Elementary
Middle
April 9
Writing 4th
Math 5th
Writing 7th
Math 8th
April 10
Reading 5th
Reading 8th
April 11
Make-Up/Check In
All answer docs must be returned by 4:30 pm on the 11th
May
Elementary
Middle
May 13
Math 3rd & 4th
Math 5th (re-testers)
Math 6th & 7th
Math 8th (re-testers)
May 14
Reading 3rd & 4th
Reading 5th (re-testers)
Reading 6th & 7th
Reading 8th (re-testers)
May 15
Science 5th
Science 8th
May 16
Make-Up/Check IN
Social Studies 8th
May 17
Make-Up/Check In
State testing the second week is for make-ups only with the second week consisting of online only testing. Only math, reading, science or social studies can be tested online in the second week. All writing exams must be completed in the first week of testing.
All answer docs for grade 5/8 R & M must be return by 4:00 pm on the 16th, all other materials by 4:00 on May 17th

7. Test Dates EOC April Subject April 9 English I April 10
English I Make-Ups
April 11
English II
April 12
Make-Ups/Check In
Test Dates EOC
If a conflict exist between the English I EOC and 8th grade math, students take the EOC and makeup the math test on the 11th.
May
Subject
May 6
US History
May 7
Biology/Check In
May 8
Algebra I/Check In
May 19
Make-Up/Check In
May 10
State testing the second week is for make-ups only with the second week consisting of online only testing. Only math, reading, science or social studies can be tested online in the second week. All writing exams must be completed in the first week of testing.
If a conflict exist between an EOC and AP, student(s) will take the EOC first and take the AP during AP’s late window.

8. Important Dates Administration Testing Plan Additional Orders E11
Test Administrator Training
April EOCs
Mar 8
Mar 22
Apr 5
April STAAR
May EOCs
Apr 12
Apr 25
May STAAR
Apr 18
May 10

9. Time Limits
Each test is allowed four hours (5 hours for English I and II) (unless they have extended time)
A clock or timer must be used to monitor test time
Time starts after the test administrator has read all of the directions and tells students: “…you may begin” or “You may now put on your headphones”
Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)
Students with extended time as an accommodation must start testing as soon as possible
START and STOP times MUST be recorded on the seating chart for each student and for the class as a whole
Late students must test if there is enough time left in the school day

10. Breaks
Breaks included in the time limit (not allowed to stop the time clock)
Water breaks
Restroom breaks
Snack breaks
Short physical or mental breaks
Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart)
Meals
Emergency situations that significantly interrupt testing
Consolidation
Medical breaks

11. Time Reporting 3-8 April/May Admin OnlyGr
A and/or B
Mark “O” if a student takes more than 2 hours to complete their test(s) For each subject tested
No time reporting for 5/8 Math and Reading second administration (May) Gr
A and/or B
Mark “O” if a student takes more than 3 hours to complete their test(s) For each subject tested

12. Principal Responsibilities
Oversee training and the implementation of test administration processes as stated in the manuals
Attend trainings and sign oath
Ensure security and confidentiality of the tests and materials
Monitors the test administrators
Report any suspected violations to the DTC
Approve campus logistics and ensure the proper testing environment:
Testing rooms are quiet, well ventilated and comfortable.
A “Testing- Do Not Disturb” is posted outside each room
Bulletin boards and instructional displays are covered or removed from any location students may pass while testing
All desks used for testing are clear of books and other material not required for the test

13. CTC Responsibilities
Be the contact person for all test-related communications at your campus
Plan, train and facilitate state test administrations
Read and become familiar with all appropriate manuals
Ensure the security of test materials
Supervise and actively monitor testing
Report ant testing irregularities and violations immediately to the DTC
Supervise the verification of precoded information by campus personnel
Account for all test material and for the accurate completion of all answer documents

14. CTC Responsibilities
Attend test coordinator trainings and train campus test administrators
Receive, manage and secure testing materials
Prepare answer documents for testing, this includes checking that the student’s data is current
Coordinate all campus testing logistics
Establish and monitor testing procedures to ensure test security
Verify appropriate score codes, test taken information codes, testing accommodations codes, and all other coding is correct on answer documents
Prepare and return all testing materials to the testing office
• Manage TOMS (the ETS management system) for online testing
• Prepare statements for incidents as necessary

15. Test Administrator Responsibilities
Read the Test Administrator Manual prior to any test administrations
Attend training conducted by your campus test coordinator
Receive secure testing materials from your campus test coordinator
Observe all rules regarding test security and confidential integrity of the state testing system
Prepare the testing environment (cover instructional displays as needed)
Administer the tests in strict compliance with the directions in the Test Administrator Manual
Supervise and actively monitor students during testing

16. Test Administrator Responsibilities
Do not provide any unauthorized assistance to students during testing
Do not view the test, discuss the test, or score a student test either before, during, or after testing
Ensure students have marked answers on the answer document
Complete answer documents in accordance with the manual (mark score code, test version, accommodations, etc.)
Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing
Accurately and completely fill out all required documentation for testing
Report testing irregularities immediately to the CTC
Prepare statements for submission to CTC if involved in a testing irregularity the day it occurs

17. Preparing for Test Day Rosters
Verify the number of students and the test they are assigned to test
Verify accommodations assigned to students
How many special settings are needed? (oral, computer lab settings, small group or individual)
How will you handle a student who enrolls on testing day?

18. Logistics Who are your test administrators and where will they test?
How many relievers are needed?
(must be trained as test administrators and certified)
How many hallway monitors are needed?
How will late arrivals be handled?
What will you do for absent students?
How will you handle make-ups?
Non-district personnel are not allowed to participate in any part of the testing

19. Logistics What will you include in testing bins?
(pencils, highlighters, scratch paper, forms, signage, test materials, student test tickets)
Where and when will Check-Out happen?
There should be a binder of general testing information with the front office staff to include testing schedule, test room locations, where students are testing, any altered schedules, etc
Who will ensure the testing environment is ready?
(instructional displays covered as needed, there are enough desks/chairs, etc)

20. Logistics Who is responsible for preparing student accommodations?
How will TAs know which students have assigned accommodations?
When will you provide the additional required oral administration training? (Remember, there is a stand alone manual for Oral Administrations)
Do you have any TAs that will need additional training for Braille, Large Print, and online testing?
Calculators (grade or accommodation), who will clear?
Dictionaries for all grades for reading and writing?

21. Online Testing Have you checked your labs?
Do you have enough working headphones for each student with TTS?
When will you print student test tickets and ensure they are kept secure?
How will you group students in a computer lab?
Can you test multiple grade levels? Multiple subjects? Different assessments?

22. MEALS How will lunch and BIC be done?
Student must be kept together and closely monitored during lunch
Students must not be allowed to discuss the test
Test materials should be collected and kept secure

23. Campus Procedures Include things such as: Check Out/In Process
Logistics
Duty Schedules
Cell Phone Policy
Testing Environment (covering instructional material)
Time limits
BIC, Lunch, Recess, Specials
What students do after testing
Procedures for late students
Calculator procedures
Dictionary procedures

24. Reading Directions
Test Administrators MUST read the Guide to the Test Administration Directions starting on page (3-5) 41 or 42 (6-8) & pg. 41 (EOC)
Test Administrators must read word for word all directions in bold following the word “SAY”
Be aware of the different sets of directions for the various types of administrations (STAAR, Spanish, Online). Be aware of the different callout boxes for specific subjects

25. What a TA can say during the assessment
“Remember that you must record your responses on the answer document.”
“Be sure to erase any stray marks that you might have accidentally made on your answer document.”
“I can’t answer that for you; just do the best you can.”

26. The Writing Prompt
Any student can request to have the writing prompt read or signed to them
It is allowable to read the entire prompt or any part of the prompt as many times as necessary
It is allowable to read all text on the prompt page
Not allowable to read aloud to the entire class
Must have been trained and signed oath

27. Accessibility Features
Are test procedures and materials, they are NOT accommodations. They may be provided to all students. It is not necessary to indicate the use of these on a student answer document.
See DCCR or TA manual page (STAAR 3-8) for a complete list pg (EOC)
Do not confuse Accessibility Features with Designated Supports
Account for all materials out/in

28. Accommodations
Refer to the 2019 State Assessment Reference Guide for allowable accommodations and eligibility Accommodations for all students must be assigned by an authorized committee (MTSS, LPAC, ARDC, or 504) All accommodations must be in Test Hound and verified. Failure to not have them in Test hound will indicate that the student will not receive the accommodation. Test Administrators must go over the accommodations with each student prior to testing to ensure the Test Administrator and student know what accommodation the students will be receiving.

29. FULL and PARTIAL oral cannot be grouped in the same testing room
Oral Administration
FULL ORAL
all questions and answer choices (no reading passages)
A student’s IEP/IAP may have assigned the option to “change” level of support during the test
Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth
Test administrator receives a test booklet to read from
PARTIAL ORAL
Questions, answer choices, words or phrases
Students cannot change from “PARTIAL” to “ALL”
Test administrator reads over the student’s shoulder upon the student’s request
TAs will have a stand alone manual for administering an OA and will require additional training
FULL and PARTIAL oral cannot be grouped in the same testing room

30. Oral Administration TA Manual
Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures.
TAs of “full orals” must have the Oral Administration TA manual along with the STAAR Test Administration manual
Can be found and downloaded from

31. Oral Administration TA Manual
This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations (pg1).
The test administrator may provide a signed administration of the entire test for deaf and hard-of-hearing students who cannot access the text-to-speech function.
The test administrator may read required reference materials and allowable accommodations for all students.

32. Use the Same Test Form (01)
When orally administering for a “full oral” when there is more than one test form available, the test administrator must have a test booklet with the same form number as the students. Campus coordinators are responsible for distributing test booklets with the same form number. For STAAR and STAAR Spanish, form 01 is the overage in all shipments. This should be the form that is used for oral administration groupings.
For paper versions of STAAR with Embedded Supports, there is only one form. Therefore, the test administrator and the students should automatically have the same form.

33. Partial Oral
When orally administering a “partial oral” assessment for administrations where there are more than one test form available, it is acceptable to read over the student’s shoulder.
When orally administering a braille assessment, the test administrator should use the regular-print test booklet that is included with the shipment of braille materials. Test administrators must also refer to the specific braille instructions provided in the braille materials.

34. Test Security
All security measures outlined in the STAAR Test Administrator manuals must be followed.
Any type of oral administration in which the test administrator has to view a secure state assessment requires that the test administrator sign the oath and
the bottom section of the oath for test administrators who are authorized to view secure state assessments.
Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet.
Test administrators must not rephrase, clarify, or interpret any test content.
Unauthorized verbal and nonverbal assistance may not be provided to students.

35. Grouping Students for a Test Administration
An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration.
Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork.
This includes, if applicable to the oral administration, understanding the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork.
When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace.
A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

36. What may be read aloud during an Oral Administration?
Depending on the content area, test administrators may read aloud all or only certain parts of a state assessment. Mathematics, science, and social studies: The entire mathematics, science, and social studies assessments may be read aloud to a student.
Reading: For reading assessments (including the reading section of English I and English II), only the questions and answer choices may be read aloud. The reading selections may NEVER be read aloud to a student.
Writing: STAAR and STAAR Spanish administrations, the revising passages and questions in a paper test booklet for writing (including the writing portion of the English I, English II, and English III tests) may be read aloud to eligible students. The revising section of the test will be indicated with a title page so that the test administrator knows what they may read aloud. Test administrators may NOT read aloud any part of the editing section on a writing test

37. What constitutes a test question
Always refer to the Oral Administration Guide
It is important to understand what constitutes a test question.
A test administrator must understand that any part of the test question may be read aloud. This applies to
words in the questions and the answer choices,
including words in graphics (e.g., table, graph, grid, diagram, map, photograph, cartoon, or picture) and
boxed text pulled directly from a selection.

38. Test Administration Procedures
If a student needs all of the test questions read aloud, the test questions must be read aloud in the order they are presented.
For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented.
If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

39. Test Administration Procedures
Test administrators may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed.
At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request.
Test administrators must be familiar with content-specific terms and symbols associated with the subject-area assessment.
Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

40. Oral Administration (DS) Code on Answer Document
If directed to do so by the campus coordinator, the test administrator will code “OA” in the ACCOMM. Field as available on the student’s answer document or in the online system, if applicable.

41. Calculator Policy
Calculators are required for the following STAAR assessments: grade 8 mathematics, Algebra I, Algebra II, and biology.
For the math assessments the ratio is 1 to 1 Graphing Calculator
For biology students must have access to a calculator with four-function, scientific, or graphing capability at a 1 to 5 ratio
STAAR Online test takers must be provided with a handheld graphing calculator for math (Gr. 8 and Alg. I only) and biology with one of the above mentioned calculators and can use the new online calculators
All calculators must be “hard” cleared prior to the test and by the test administrator prior to the calculators leaving the testing room
Calculators are not permitted for students taking the STAAR grades 3–7 mathematics assessments or the STAAR grade 5 science assessments unless the student meets the eligibility criteria for the accommodation (four function only)

42. The following types of dictionaries are allowable:
Standard monolingual dictionaries in English or the language most appropriate for the student
Dictionary/thesaurus combinations
Bilingual dictionaries* (No bilingual apps allowed for Algebra, Biology, US History)
ESL dictionaries*
Sign language dictionaries
*See TEA Dictionary Policy for more information
Refer to TEA Dictionary Policy
Dictionaries must be available to ALL students taking
STAAR reading assessments, STAAR writing assessments, STAAR English I and II assessments
Ratio 1 to 5
Only word to word translating paper dictionaries are allowed for math, science and social studies assessments

43. Answer Documents
Students MUST fill out the test booklet number as per the directions in the manual
Precoded Student Information will appear here
If a student is NEW to TEXAS, it must be marked

44. 4th grade English Writing Only
“…Open your answer document to page 2 and find the section marked “REVISING AND EDITING.” This is where you will mark your answers for the revising and editing sections. Be sure to mark only one answer on your answer document for each question. Mark your answers very carefully and make your marks dark and neat. If you find that you want to change an answer, completely erase your first choice. Then fill in the circle for your new choice. Your answer document has 29 spaces for answer choices; however, your test booklet has only 24 multiple-choice questions. You will not use all of the spaces for answer choices. You should only mark answers for questions 1 to 24.” At this time please put a line through questions 25, 26, 27, 28 and 29.

45. Gridding Score Codes, Test Taken Information, and Accommodations
The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. For each content-area assessment, select only one score code.
The score codes are as follows:
A = Absent
O = Other:
* = Student did not test on the answer document for the subject indicated.
P = Student previously achieved satisfactory performance in the subject (SSI retests only MAY).
PW = Parent or guardian requested that a student not participate in third SSI testing opportunity
S = Test to be scored

46. Marking Accommodations
Accommodations are marked if they are assigned to the student, not if the student used them
If LEP students are assigned based on language needs Oral Admin., 2. Language & Vocabulary, and/or Extra Time in reading or writing, that student will not be eligible for EXIT for this year

47. Gridding Score Codes for Combination of Paper and Online
Gridding Answer Documents for Students in Grades 3–8 Taking a Combination of Paper and Online
For students who are testing in both paper and online modes during the same administration, the SCORE CODE field will need to be gridded accordingly. For example, if a student is taking a STAAR reading assessment on paper and a STAAR mathematics assessment online, the asterisk (*) will need to be filled in under the “M” column in the SCORE CODE field on the answer document.

48. Gridding the TEST TAKEN INFO
Test administrators or other campus personnel will complete the information by marking whether the student took an English or Spanish version of the test (grades 3–5), if the student tested (or will test) above grade level for a subject, and marking the form number (primary administrations only) in the TEST TAKEN INFO field.

49. Gridding Above Grade Level Info
Complete TEST TAKEN INFO field.
Complete the FORM# field for reading.
Grid EOC/ABOVE GRADE for mathematics.
Complete the “O” SCORE CODE for mathematics because the student did not test at this grade level for this subject (above grade level).
Complete the appropriate SCORE CODE for reading.

50. Transcribed by J. Brown due to IEP on 3/14/19
Basic Transcription
Transcribed by J. Brown due to IEP on 3/14/19
The TA can transfer/transcribe student responses onto the answer document in only the following situations:
Student writes/circles responses in test booklet
Student points to the responses in test booklet or computer screen
Student dictates or signs responses
Student writes responses on another work space or types on a word-processor
Student uses speech-to-text software to indicate responses
Once the transcription is complete, note on the top of the answer document name of the person that transcribed, the reason and the date

51. Basic Transcription
The student must be given the full time allotted to complete the entire test. It is allowable for the student to review the transcription and make any edits within the time constraints of the assessment.
This means that the student can change his or her response ONLY within the time limit of the test (i.e., 4 hours, 5 hours, or extra time).
If the test administrator transfers the student’s final responses onto the answer document/STAAR Assessment Management System after the testing period has ended, the student may not edit his or her response.
It is recommended that the test administrator ensure that he or she can read and understand the student’s intended response prior to the student leaving the testing room.

52. Students Who Become Sick During a Test
Make-up testing may also be used for a student who becomes sick and leaves campus during the test. If the student has not completed the assessment, he or she may complete the test within the scheduled administration dates. Test administrators should keep track of the amount of time a student used on the first day so that the student is provided the remaining test time to complete the test on the make-up day.  
Test administrators should use a paperclip to separate the questions the student has completed on the first day so the student does not go back to those questions on the make-up day. This applies to
grades 3–8 mathematics
grades 5 and 8 science
grade 8 social studies
Algebra I, Algebra II, Biology, and U.S. History
Test administrators should use a paperclip to separate the passages and related questions that a student has completed on the first day so the student does not go back to those passages and related questions on the make-up day. This applies to 
grades 3–8 reading
grades 4 and 7 writing
English I, English II, and English III
For online administrations, test administrators should remind the student not to go back to previously answered questions and should closely monitor the student to make sure he/she doesn’t. 
CTC must notify DTC prior to allowing the student to make up the assessment.

53. Online Test Reminders
Online tests are accessed from the secure browser which will appear as an icon on the desktop
Students will use the Student Test Tickets to log in
Student Test Tickets are secure documents, must be checked out on a material control form and shredded after testing is over
Each student will need headphones for Text-to-Speech
Students must still adhere to the four or five hour time limit (unless they have the Extra Time assigned to them as an accommodations)
TAs will assist students in submitting and ending their online test

54. STAAR Online Reminders
Students independently control the text to speech feature
TAs can re-read directions for STAAR Online at any time
TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option (Refer to the manual first)
Students may receive other Designated Support or allowable materials
Reference Material for math and science tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see help section in TOMS

55. STAAR Online Reminders
For any grade 4 student who is taking the STAAR writing test online, the Test Administrator may transcribe (i.e., type) the students response to the writing prompt into the online test. The student does not have to be eligible for Basic  Transcribing to receive this assistance and it does not need to be documented in  the Assessment Management System.
Note: This is not a requirement of the administration and decisions regarding this provision must be based on individual student need.
The Test Administrator transcribing the student’s response must do so in accordance with guidelines for Basic Transcribing found on TEA’s Accommodations Resources webpage.
Students in all other grades and subjects must meet the eligibility requirements  for Basic Transcribing if this accommodation is needed. Online transcription must be documented on the transcription form.

56. STAAR Online Reminders

57. Preparing Answer Documents for Return
Verify that you have an answer document for all of your students
Make sure all answer documents are accounted for (including unused answer documents).
Make sure the correct score code is marked on each answer document and test booklet number has been indicated
Verify that student information, test taken information, “New to Texas” indicator, time and accommodations coding on answer documents is accurate

58. Preparing books for return
Before returning test booklets, verify that no answer documents or scratch paper have inadvertently been left in test booklets
Place booklets into numerical order

59. State and Security
Maintaining the security and confidentiality of the Texas student assessment program is critical for ensuring fair and equal testing opportunities for all students. Given the high stakes associated with student performance and the need to assure parents, students, and the public that test results are meaningful and valid.
It is imperative that individuals participating in the program preserve the integrity of all test content and student data through strict adherence to the instructions and procedures contained in this resource and the test administrator manuals.

60. This training does not replace your responsibility to read and follow all manuals and supplements

61. Web-based Texas Test Administrator Online Training Modules
Security Training Modules
Web-based Texas Test Administrator Online Training Modules
All three modules must be completed by certified campus personnel if they:
- took an incident in spring 2018
- new to district
- are directed by the campus Principal

62. It’s the law!
Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Resource, and in the appropriate test administration materials.

63. The following govern test security
General Security Information
The following govern test security
Texas Education Code (TEC) Chapter 39, Subchapter B
Texas Administrative Code (TAC) 19 Subchapter 101, Assessment
Family Educational Rights and Privacy Act of 1974 (FERPA)
Texas Penal Code Tampering

64. Penalties for Prohibited Conduct
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term
Issuance of an inscribed or non-inscribed reprimand
Suspension of a Texas educator certificate for a set term; or
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently
Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.
Impose any additional conditions or restrictions upon a certificate that the State Board of Educator Certification deems necessary to facilitate the rehabilitation and professional development of the educator or to protect students, parents of students, school personnel, or school officials
SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

65. What is NOT active monitoring?
Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators.
What is NOT active monitoring?
Anything that takes the test administrator’s attention away from the students during testing. Examples include:
Working on the computer, using cell phones, or checking
Reading a book, magazine, or newspaper
Grading papers or working on lesson plans
Leaving the room without a trained substitute test administrator in the room
Leaving students unattended during meals or breaks

66. Secure Information
Content of the test is secure and confidentiality must be maintained
All student data in the STAAR system or entered into the system is confidential
Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE!
Student scoring documents and booklets are secure materials
All reference materials and/or supplemental aides must be collected and returned to the CTC after the completion of the test. Shred any material written on that is not required to be returned to the vendor

67. BEFORE Testing
Emphasize the importance of reading all manuals and attending training
Account for all test material daily
Designate an area with limited access to store testing materials
Verify the accuracy of student information
Verify testing requirements for students
Verify each student’s testing needs and accommodations

68. Assessment Technology
For a device or software to be considered appropriate for state assessment use, it must:
be set in a mode that locks the user into a specific software program;
block the user from accessing functionality that may violate test security, such as
the ability to send secure test content (e.g., messages, captured images, videos);
the ability to send or receive any person-to-person communication about secure test content (e.g., chat, video); or
the ability to save secure test content.
When using applications on a tablet, laptop, or desktop computer districts must ensure the application does not provide functionality that compromises the curriculum assessed.

69. Test Security for any Oral Administrations
All security measures outlined in the STAAR Test Administrator manuals must be followed.
Any type of oral administration in which the test administrator has to view a secure state assessment, requires that the test administrator has completed the “authorized to view” section of the oath. Train all TAs because they will have the ability to provide “oral” assistance in the following; writing prompts, partials, and 3rd grade mathematics.
Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited.
Test administrators must not rephrase, clarify, or interpret any test content.
Unauthorized verbal and nonverbal assistance may not be provided to students.

70. DURING Testing
Ensure each student receives the correct assessment(s) and accommodation(s)
Emphasize and verify active monitoring
Ensure only trained test administrators are allowed access to secure materials
Ensure all testing personnel understand that they may NOT: - provide unauthorized assistance (example patting, tapping, or having a known saying that notifies students that their answers are incorrect) - view the tests without authorization - discuss confidential student information - check for strategies or remind students to use strategies on testing day

71. AFTER Testing No unauthorized viewing (other than the assigned TA)
No falsifying scoring of student responses
No discussion of confidential student information
Account for all test materials daily
Ensure an answer document has been submitted and coded correctly for all students that tested for each subject (verify codes for online testers)
Ensure that all materials have been returned to the CTC per the MCF
Ensure that the seating chart has been completed with all information

72. Testing Irregularities
Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities.

73. Testing Irregularities
We view the following as a “procedural” irregularity
improper accounting of secure materials
eligibility error
monitoring error
accommodation error
test procedural error
The CTC investigates as directed by DTC

74. CTC will notify the DTC. DTC will investigate with HR oversight.
Testing Irregularities
Serious irregularities must be reported to the CTC as soon as they occur or are discovered.
CTC will notify the DTC. DTC will investigate with HR oversight.
Examples of Serious Testing Irregularities:
Directly or indirectly assisting students with responses to test questions
Tampering with student responses
Viewing secure content unless specifically authorized
Discussing or disclosing secure test content or student responses
Formally or informally scoring student tests

75. CTC will notify the DTC. DTC will investigate with HR oversight.
Testing Irregularities
Serious irregularities must be reported to the CTC as soon as they occur or are discovered.
CTC will notify the DTC. DTC will investigate with HR oversight.
Duplicating or recording test content
Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses
Fraudulently exempting or preventing a student from participating in the administration of a required state assessment
Receiving or providing unallowable assistance during the TELPAS calibration activities
Encouraging or assisting an individual to engage in conduct described above
Failing to report

76. Top Testing Irregularities
Students were not provided an accommodation or a test version that they were assigned
Students were given the wrong answer document
Secure material (including secure test administration manuals) were left unattended
Students were allowed to leave testing environment without filling in bubbles on an answer document
Failure to report a suspected violation
Students worked on the previous day’s test and changed answers
Directly or indirectly assisting students with responses to test questions
Providing students with answers
Reading the reading passages aloud to students
Working the problems for students

77. Reporting Irregularities
A test irregularity is reported
If the irregularity is ruled an incident, you will submit a statement in accordance with directions from the CTC
A copy of the incident form and statements will be kept in the Campus testing binder
Remain calm and contact the CTC
CTCs will obtain the facts, secure any evidence and determine the necessary steps
CTCs will scan statements and incident form to the DTC by the end of the day the incident occurred
Statements must be typed, role during testing, dated and signed
Do not discuss with anyone until cleared by the CTC
Testing binders are kept on campus for 5 years and are TEA auditable
CTC will assess the situation, investigate and contact the DTC

78. Reporting & Documentation
If you become aware of any irregularities, you must notify the CTC immediately with the who, when, where, what and why.
If the irregularity is deemed an incident the following is required:
Incident report including a plan of action (local form and district plan of action). (Done by CTC)
Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated)
Statements will not include names or IDs of students
The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions. (Done by Administrators)

79. Security Oaths
TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test
The ability to view a test booklet for STAAR and an oral accommodation requires TAs to complete the bottom statements of the oath prior to testing.
THIS INCLUDES READING THE WRITING PROMPT and 3rd grade mathematics accessibility feature!!!

80. Security Oaths
General oath - signed after training and prior to administrating the test
Non-Certified personnel oaths- signed by all campus non-certified personnel

81. Security Oaths Check each line Check here for oral administration
Sign and clearly print name

82. Non-Certified Personnel Oath
Security Oaths
Non-Certified Personnel Oath
For Custodians, Cafeteria, Maintenance and Nurses to sign prior each year.
Initial each line
Sign and clearly print name

83. SAISD Testing Department
Contact Us
SAISD Testing Department