1. Department of Research, Evaluation & Assessment http://rea.spps.org Educator Portal 101 Katherine Drake Rennie Zimmer REA

2. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 2 Why Use the Educator Portal? Its where your test data is! District, school, and student-level Trend Slice and dice your data Compare your current data with: Selected districts or schools Results from previous years

3. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 3 Why Not Just Use School Report Card? No student data on SRC No downloadable files on SRC No accountability (AYP) reports on SRC Results for cells with fewer than ten students are not reported on SRC

4. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 4 Getting to the Educator Portal Go to http://education.state.mn.ushttp://education.state.mn.us Go to Data/Data Submissions, scroll down, and click on Educator Portal

5. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 5 Logging on to the Educator Portal At the Secure MDE Account Login page, enter your MDE User ID and Password

6. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 6 Navigating the Educator Portal: 7 tabs 1. Home 2. Test Results 3. Test Results Download 4. Growth Reports 5. Test WES Reports 6. Accountability Reports 7. SAHMS

7. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 7 1. Home Always defaults to Aitkin Public School District; choose Saint Paul Public Schools from the drop down menu.

8. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 8 2. Test Results

9. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 9 2. Test Results: Help Links Perspective (Pearsons site; accessible until Feb 2012) Using Test Results document Universal File Format

10. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 10 2.Test Results: Selected Analysis Options The black arrow shows the five default conditions for the data initially displayed in the graph: School Year is 2010, Test Name is MCA-II, Subject is Mathematics, Grade is All Tested, and Score Type is Proficiency. The red arrow points to the Edit Analysis Options link where you can change the default settings.

11. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 11 2. Test Results > Edit Analysis Options Test Variables Demographic variables

12. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 12 2.Test Results > Edit Analysis Options (cont.) Click on + sign under Browse Selection on left side of page to see authorized district(s) and/or school(s) and make selection Choose the test variable(s) of interest Test Name, School Year, Subject, Grade, and Score Type (NOTE: not all combinations are available) Choose the demographic variable(s) of interest Economic status, ELL status, Mobility, Race/Ethnicity, Gender, Special Ed, Migrant e.g., Male, Female, or Group by Gender (both) Compare to Other Districts (optional) Highlight one or more Suggested Schools and select Add Select Show Results

13. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 13 3. Test Results Download

14. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 14 3. Test Results Download (cont.) Accountability Tests MCA-II MCA-III MCA-MOD MTELL MTAS TEAE/MN SOLOM TEAE MN SOLOM GRAD BST AA (Alternate Assessment in Writing) Select Test Group

15. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 15 3. Test Results Download (cont.) Select Subject Tested Select File Type to download Options vary with test and subject For the MCA-II/III (Reading, Math, & Science) District Student Results (DSR) (Text file) Excel Summary file Tab-delimited Summary file MN Statewide Assessment Results (pdf file)

16. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 16 3. Test Results Download (cont.) Select School Year (if options are available) Click Download File Select Save File Click OK Name file and save it to your preferred location

17. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 17 3.Test Results Download (cont.) a) District Student Results (DSR) Most complete source of student-level data for all tests Needs to be imported into the Universal File Format (UFF) If macros are enabled when UFF is opened, import is automatic and trailing zeroes are removed (36000 becomes 360). Useful Excel functions: Sort, Filter, and PivotTable

18. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 18 Open (and/or save) file Security Warning Need to Enable Macros to make file functional Tabs on file Summary Data FAQ – Read Me School Summary Reports District Summary Reports 3.Test Results Download (cont.) b) Excel Summary File

19. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 19 Tab initially hidden when file opens 3.Test Results Download (cont.) b) Excel Summary File – FAQ (default page)

20. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 20 3.Test Results Download (cont.) b) Excel Summary File – Summary Data

21. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 21 3.Test Results Download (cont.) b) Excel Summary File – Summary Data Includes statewide and districtwide results Reported by demographic subgroup within grade level and subject, as well as all students combined within each grade level/subject Includes count tested, count and percent within each proficiency level, average scale score, and average number correct by strand Delete top six rows for ease of sorting and filtering Hide or delete columns that are not useful (e.g., district county name) School Summary Reports tab automatically displays these data graphically

22. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 22 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports Choose a school and a grade

23. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 23 Overall Proficiency at a Glance 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

24. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 24 Summary Report (Math) 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

25. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 25 Subgroup Report 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

26. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 26 3.Test Results Download (cont.) c) Tab-Delimited Summary File Essentially the same as Summary Data tab of the Excel Summary File but in a less user-friendly format

27. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 27 3.Test Results Download (cont.) d) MN Statewide Assessment Results PDF of MDEs media release explaining overall results for the state on all statewide assessments (only available when MCA-II is the selected test group)

28. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 28 3.Test Results Download (cont.) Graduation Data List Download When the GRAD is selected as the test group, a new section appears on the bottom of the website, and the Graduation Data List becomes available.

29. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 29 4. Growth Reports Three kinds of growth information

30. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 30 4. Growth Reports: Show My Growth Charts

31. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 31 4. Growth Reports: Download Growth Summary Student counts for all students, 5 ethnic groups, LEP, SPED and Free/Reduced Proficient Low growth Medium growth Hi growth Not proficient Low growth Medium growth Hi growth

32. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 32 Expected Percentages (normal distribution) Low Growth (<.5 Standard Deviation) 31% of students Medium Growth (+/-.5 SD) 38% of students Hi Growth (>.5 SD) 31% of students How do percentages (for your district, for a particular group) differ from these expected values? 4. Growth Reports: Download Growth Summary (cont.)

33. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 33 Results for individual students Coming in the fall 4. Growth Reports: Growth Student Detail Report

34. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 34 5. Test WES Reports (inactive after June)

35. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 35 6. Accountability Reports (AYP Info)

36. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 36 7. SAHMS (Safe and Healthy Minnesota Students) You must have separate, valid access to view reports and restricted content on this page

37. Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment www.rea.spps.org 37 Questions? Keep Educator Portal Users Guide handy Rennie Zimmer Research, Evaluation and Assessment 651-632-3777 Rennie.Zimmer@spps.org