1. District Test Coordinators Training

2. Policy Contacts
ODE Contacts and Numbers are on the web:
Assessment and Accountability Web:

3. Policy Contacts, continued . . .

4. Regional Support Structure
DTC Training
Regional Support Structure
ODE will provide information through DTC listserv and Regional ESD helpdesks
Regional ESDs are available for assessment support
For questions and training, the state has been divided into three regions: Willamette ESD, Douglas ESD, and InterMountain ESD
Regional ESD contact information online at:
Your first line for assessment and accountability questions:

5. Training Format Organized into short modules
DTC Training
Training Format
Organized into short modules
Clear objectives and questions for discussion
Designed to be delivered to district and school staff
Do’s, Don’ts, and Promising Practices
Acorns for storage
Each module is designed to take between 5 – 15 minutes to present. DTCs can use them in district and school trainings. Individual modules can also be used for “refresher” trainings at the start of specific test windows or during staff meetings throughout the year.
“Dos, Don’ts, and Promising Practices” slides provide practical examples of how to successfully implement testing policies and rules.
“Acorns for storage” slides provide big picture, key take-away points

6. Training Overview DTC Training
As time allows, we will cover the following modules
Module 1: DTC Training
Module 2: School Test Coordinator Training
Module 3: Test Administration
Module 4: Accommodations
Module 5: Test Security
Module 6: OAKS Online
Module 7: TIDE
Module 8: Performance Reports
Module 9: ELPA
Module 10: Writing
Module 11: Essential Skills
Module 12: NAEP/PSAT
Module 13: AYP and Report Card
Module 14: Growth
Module 15: Cohort Graduation Rate
All training modules for will be posted online at in both slide- and print-friendly format.

7. DTC Training
Training Objectives
Understand the unique role and responsibilities of the district test coordinator
Effectively train school test coordinators and test administrators
Learn about additional resources and tools
Understand how OAKS can be used as one tool to support students’ learning
The DTC role is described on pp.3– 4 of the Test Administration Manual (
In addition to the Test Administration Manual, the DTC webpage, test security webpage, and promising practices webpage provide additional resources.

8. Big Picture Objectives
DTC Training
Big Picture Objectives
Create an accurate snapshot of the achievement of Oregon’s students
Close Oregon’s achievement gap
Connect the achievement of Oregon’s students to the learning that is occurring across the nation and world
Understand state and federal policies so that you can help build effective district and school procedures
-These are the big-picture goals and objectives of the Oregon Statewide Assessment System
-The purpose of this training is to ensure that DTCs have the knowledge and resources they need to effectively help their districts to meet these goals

9. Your Role Test administration and security training
DTC Training
Your Role
Test administration and security training
Coordinate access to OAKS System and testing data
Coordinate student testing options
Coordinate testing logistics
Investigate and report any test improprieties to ODE
DTCs are responsible for the following activities:
--ensure that all district and school staff involved in state testing receive training in test administration and security (and other required trainings for Braille or Extended), have read and understand the Test Administration Manual, and have signed an Assurance of Test Security Form. This training responsibility extends to substitutes and volunteers who may be involved in test administration
--coordinate and monitor which staff have access to the OAKS System and secure testing data. This involves setting up user accounts with appropriate levels of access
--coordinate and monitor student test settings in TIDE, ensuring students have access to the correct test formats (e.g., extended, Braille), applying restricted resources for individual students, ordering Extended or paper Writing tests
--coordinate school-level test windows, maintain secure storage and distribution of paper Writing tests, coordinate with network administrator/IT department to ensure technical requirements are met
--investigate test improprieties and report to ODE, including follow-up action taken by district and ODE

10. Roles and Responsibilities
DTC Training
Roles and Responsibilities
Training and Enforcing Test Administration Policies
Receive annual training from ODE and sign assurance of test security form
Read and understand the Test Administration Manual
Distribute the Test Administration Manual to district staff involved in state testing
OAKS Online roles and responsibilities are described in Part II – Test Administration Roles of the Test Administration Manual ( Test Administration Manual reading requirements by role are listed on p. 2 of the Manual.

11. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Training and Enforcing Test Administration Policies (cont)
Ensure that ALL school test coordinators and test administrators receive annual training in test administration and security and sign an assurance of test security form
Disseminate ODE-issued testing updates and alerts to district staff involved in state testing
-Training school test coordinators and test administrators should consist of more than simply reading the Test Administration Manual. The Test Training Materials are on the web at use Powerpoint Notes for related information.
-ODE issues assessment related updates through the DTC listserv. In addition to the weekly Assessment & Accountability Update, ODE uses this listserv to communicate about emerging issues.

12. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Plan test administration with school test coordinators
Ensure schools have procedures in place to appropriately test each student
Collect and supervise any school-imposed test windows
Respond to questions from the schools using Regional Assessment support partners when necessary
DTSAs, DSAs, and STCs can restrict individual students from specific test subjects in the Test Information Delivery Engine (TIDE) (e.g., restrict a student from accessing Online Reading if the student’s IEP says to take Extended Reading; restrict a student from taking Online Reading if the student has completed opportunity 1 and the district wants to ensure the student doesn’t accidentally move on to opportunity 2).
Requirements that districts must follow if using a school-imposed test schedule appear on p. 30 of the Test Administration Manual ( Best Practices Guide also provides information that may be useful to districts when establishing local test windows (

13. Roles and Responsibilities (cont’d)
DTC Training
Roles and Responsibilities (cont’d)
Authorize restricted resources for individual students
DSAs or DTSAs must authorize in TIDE prior to testing
New for : Must be done for individual students only
For students on IEPs or 504 Plans, the student’s plan must indicate the student needs the restricted resource
For students not on an IEP or 504 Plan, the decision must be based on individual student need and documented by the district
Investigate and report all test improprieties to ODE
Restricted resources include exclusion of machine-scored graphic response item types and printing of test items. Note: printing of reading passages is still an option for all students and is not considered a restricted resource
Security and eligibility requirements for restricted resources are included on pp. 10 of the Test Administration Manual (
Restricted resource defined in App. P of the Test Administration Manual.
Test impropriety report form is available online at These should be filled out by the DTC and ed to Holly Carter within 1 day of learning of the impropriety.

14. DTC Training
Dos and Don’ts
Dos
DTCs must ensure that all school test coordinators and test administrators receive training.
DTCs may determine the method of training school test coordinators and test administrators at the local level.
DTCs may use the modules included in today’s training to conduct local training.
DTCs may use Promising Testing Practices found online as an additional training resource.
The Test Training Materials are on the web at

15. DTC Training
*Dos and Don’ts (cont.)
Don’ts
DTCs must not forget test administrators who are substitute teachers or who are employed in private and public programs* that are serving students from their district. *Districts may arrange with another district or ESD to delegate test administration responsibility for students attending a specific school or program (see p. 4 of the Test Administration Manual)
DTCs must not forget to report test improprieties within 1 business day of becoming aware of any.

16. DTC Training
Promising Practices
Training for school test coordinators and test administrators should consist of more than handing out the Test Administration Manual.
DTC leads a training session that includes a discussion of policies found in the Test Administration Manual and allows participants to ask questions.
DTCs track which staff have received training and signed an Assurance Form (including substitutes) and only give access to the OAKS System for those staff
-The Test Training Materials are on the web at use Powerpoint Notes for related information.
-DTCs collect signed Assurance Forms at the end of each training and create a spreadsheet to track which staff have attended the training. DTCs then use this spreadsheet to create OAKS System user accounts in TIDE.
-Promising Practices are on the web at

17. Promising Practices (cont’d)
DTC Training
Promising Practices (cont’d)
DTC develops a plan to provide “make- up” training to new hires or substitutes who will be involved in test administration.
DTC coordinates with STCs to provide mini refresher trainings before the start of each testing window.
-Promising Practices are on the web at

18. Key Reporting Policy Reminders
DTC Training
Key Reporting Policy Reminders
A valid grade level assessment will always be treated as a higher score than an extended assessment.
Students cannot take an Online and Paper-based test in the same content area.
The “district special education” flag should be used only for students who are not served by a school.

19. DTC Training
In a Nutshell
DTC duties cover both training and logistical aspects of testing
DTCs are the gate keepers:
Track which teachers get training
Don’t forget substitutes and new hires!
Track which test formats students access
Training resources are available:
Training modules
Promising Practices
Best Practices Guide
Regional ESDs

20. DTC Training
Acorns for Storage
What resources are available to help administer OAKS correctly?
Why is test security so important?
How can we learn more promising practices?