1. 2018 WASBO New Director Board Orientation
June 6, 2018

2. Introductions – Woody Wiedenhoeft
Board
Staff

3. A new process….Jason Demerath
Successful Board Orientation
Last year’s orientation changed from previous years
We will seek your feedback
Please ask questions as we go
The process came from discussions at the 2017 ASBO Leadership Conference.

4. Board Responsibilities – Jason Demerath
Set WASBO’s direction
Ensure necessary resources
Provide oversight

5. Set WASBO’s Direction – Pat Finnemore
Engage in strategic thinking and planning
Set the organization’s vision and mission for the future
Establish organizational values (Belief Statements)
WASBO members provide input (9 themes)
Approve operational and/or annual plans (SMART Goals)
WASBO moved to policy governance to ensure staff is engaged in prudent work for the organization. The board works to be strategic. The mission and vision came from strategic planning from Bob’s director position. From member in put the board is intentional in their strategic planning. Policy governance came from a SMART Goal.

6. Ensure Necessary Resources – Leadership Team
Hire capable executive leadership – Jason Demerath
Ensure adequate financial resources – Ken Mischler
Approve budgets (Foundation and Inc)
Promote positive public image – Kent Ellickson
Ensure the presence of a capable and responsible Board – Pat Finnemore
Nominating committee (Board committee)
Promote positive public image with DPI, SAA, at WASBO Regional and Committee meetings, with legislators and WASBO District Professional and Service Affiliate Members
Ensure capable and responsible board – consider running for president and/or treasurer positions; second year board members attend the ASBO Executive Leadership Conference usually held in February.

7. Provide Oversight – Jason Demerath
Oversee financial management
Minimize exposure to risk
Measure progress on strategic plan
Monitor programs, services and SMART Goals
Provide legal and moral oversight
Evaluate the Executive Director and Board

8. Ten Basic Responsibilities of WASBO’s Board – Ken Mischler
Determine WASBO’s Vision, Mission and Purposes
Select the Executive Director (Succession Planning)
Support the Executive Director and Assess Performance (Monitoring Reports)
Ensure Effective Organizational Planning (Monitoring Reports)
Ensure Adequate Resources

9. Ten Basic Responsibilities of WASBO’s Board – Ken Mischler (cont’d)
6. Oversee Resources Effectively
7. Monitor and Strengthen WASBO’s Programs and Services
8. Enhance WASBO’s Public Standing
9. Ensure Legal and Ethical Integrity and Maintain Accountability
10. Recruit and Orient New Board Members and Assess Board Performance
Board Orientation (timeline and specific activities TBD)
Board Self Evaluation (board monitoring reports and debriefing at each board meeting and annual Board Self Evaluation typically in February
What are WASBO’s Programs and Services beyond the over 12 WASBO conferences? Year of Success, Certification for Facilities Management and the CSRM designation through the National Alliance for school risk management. We support ASBO’s SFO certification by hosting a one day study group in December. A mentorship program both for the business manager and facilities director. Annually WASBO awards 8 different awards and 9 different scholarships. All 9 scholarships are matched by the sponsor amount through from WASBO Foundation fundraising at the spring and fall golf and bike outings. In addition we provide for the ERC – Educational Resource Center, Peer to Peer, Investing in Wisconsin Public Schools and Career Center. Our staff also prepares 6 editions of Taking Care of Business. Intention is that first year board members have a chance to speak. Please always feel free to ask questions.

10. Strategic vs. Operational Planning – Kent Ellickson
Strategic Planning (Board and Board Committees)
Longer-term
Driven by the vision and mission
Responsive to external environment and membership
Establishes direction
Leadership is accountable
Operational Planning (Working Committees and Staff)
Annual and Multi year Planning (SMART Goals)
Driven by the strategic plan and ongoing operations
Improvements on existing programs and services
Establishes work priorities
Staff and volunteer work groups are accountable to the Executive Director
Board members govern rather than do/the board represents the people who voted them to the board/must govern for the good of the whole/what can we do together?

11. Policy Governance Overview – Woody Wiedenhoeft
Overview with Jon Bales, WASDA Executive Director (Ends vs Means) - Policy Governance PPT

12. Strategic Plan – Leadership Team
Primarily Membership Surveys and other input techniques
9 Themes (prioritized) – Pat Finnemore
Strategic Plan – Pat Finnemore
SMART Goals – Pat Finnemore
Strategic Plan – Jason Demerath
SMART Goals (to be finalized) – Jason Demerath
Strategic Plan – Kent Ellickson
SMART Goals (to be determined) – Kent Ellickson
Membership Survey – Kent Ellickson

13. Preparing for a Successful Board Meeting – Jason Demerath
Leadership Team (board committee)
Agenda development and execution (Agenda information ed one week before board meeting)
Strategic planning discussion
Monitoring reports
Basic Board Business
Information, Reports and Communication
Consent Agenda
Next Steps (future agenda items)
Board Evaluation/Debrief
If board member wants something added to the agenda bring up at meeting, anytime in between. Would be great to have before the leadership team meets as well. Questions about agenda items direct to Woody or the President.

14. Next Steps – Kent Ellickson
September Meeting
Mentorship Program Update
ASBO Eagle Institute Update
ASBO Leadership Conference
Monitoring Reports
Audit Review
Preliminary 990 Approval
Finalize SMART Goals (if needed)
Review policies
December Meeting
Budget – approve dues and fees
Final Audit Approval if needed
Review results Succession Planning Survey ( to board in November)
Monitoring Reports
Review policies

15. Next Steps (cont’d) Kent Ellickson
February Meeting
Final Budget Approval including Dues and Conference Fees
Select award recipients
Mentorship Update
Monitoring Reports
Review policies
April Meeting
Strategic Planning (president elect selects theme for )
SMART Goals developed from member survey
Board Self-Evaluation Results ( eval to board late February)
Appointed director position discussion
Executive Director contract
Monitoring Reports
Review policies

16. Next Steps (cont’d) Kent Ellickson
June Orientation
New Board Member/Officer Orientation
Dinner following meeting
June Board Meeting
SMART Goals
Establish board meeting dates
Incoming and Outgoing Board Meet Together
Committee and Regional Chair Board Liaison Appointments (President-Elect)
Monitoring Reports
Review policies

17. Basic Board Administration – Jason Demerath
WASBO Inc and Foundation (financial)
Board appointments – director and service affiliate
WASBO does not endorse
Google Group includes all board members and all staff
Board members author 2 newsletter articles annually (due the 15th before each issue)

18. Additional Questions
What should be added for future orientations?

19. Reflection/Evaluation/Debrief/Feedback
1. Where does your “mental model” for Board leadership come from?
2. What are the major differences between the source(s) of your “mental model” and WASBO Board leadership
3. What are the implications of those differences for your association leadership?
4. For current leaders, what surprised you about board service?
5. What are the WASBO culture (model) and cultural behaviors?
6. Other