1. Spreadsheet Formatting
Excel Obj SS Formatting Ppt. #4

2. Formatting
Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information.
Data that is presented in a uniform and consistent format is much easier to understand than data presented with random formats.
Formatting can be applied to pages, columns, rows, cell ranges, and cells.

3. A Header/Footer
Headers or Footers are used to add identifying information to a spreadsheet.
May include:
Title of company
Date
Page number
Time of creation or update
Contact information
Footer Example
Excel Obj SS Formatting Ppt. #4

4. Font Size and Style
Font Size and Font Style are used to clarify information by adding emphasis to titles, column headings, and grand totals, etc.
can also change font type and color
Example: which title below is emphasized more?
Title of Spreadsheet or
Title of Spreadsheet

5. Justification
Justification is also used to format cell data for the purpose of clarifying and organizing information
Left, Right, or Center justification can be applied globally to columns, rows, or cells.
Indent is used to emphasize subcategories
The Format Painter can also be used to
apply global formats.

6. Types of Justification
Left Justification –
Left is the default justification for cells formatted as Labels.
Indent–
Indent is a format applied to cell data to emphasize subcategories, such as the itemized list of expenses in a budget

7. Types of Justification
3. Right Justification –
Right is the default justification for cells formatted as Values.
Values should be formatted uniformly,
such as, using two decimal places for all
like data, or using currency for total amounts
Ex. $ vs. $500.00
Values can be formatted for a set number of
decimal places with or without a comma
separator.
Ex. $ or $1,024.30

8. [Right Justification (continued) ]
Values can be formatted in a variety of date formats
Ex. October 30, 2009
30 Oct 2009
10/30/09
d. Other formats for Values include time, percentage, fraction, and scientific

9. Types of Justification
4. Center–
Centering is a format usually applied to titles and column headings

10. Justification Examples
Centering of the Table Title
Left Aligned (text)
Column heading
Listed Items
Right Aligned (values)
Quantity
Numbers with decimals (Prices)

11. Adjusting Height, Width, and Size of Cells, Columns, and Rows
Wrap text is used to align
multi-line text within a cell.
Merge is used to combine two or more cells.
Center is the default alignment when cells are merged.

12. Adjusting Height, Width, and Size of Cells, Columns, and Rows
Column Width
Column Width is adjusted to fit the longest entry.
Double click on the border between the 2 column heading
When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents.

13. Borders and Shading
are used to emphasize and organize information, and
can be applied to columns, rows, cell ranges, or individual cells
These lines are Borders!
Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading

14. Editing Columns and Rows can be Inserted Copied Pasted Deleted
Cell Data can be
Cleared

15. Renaming and Reordering
Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet
The Reordering of spreadsheet tabs is helpful in organizing and clarifying information