1. Title: File Management Learning Intentions
23/02/2019
Title: File Management Learning Intentions
Today I will learn:
To describe the features of good file management
To describe the benefits of good file management
To describe the consequences of poor file management

2. 23/02/2019
File Management
File management concerns the storing and accessing of documents.
Features of good file management include:
Ensure documents can be stored safely in conjunction with organisation security and Data Protection Act.
Ensure documents can be easily accessed by the designated person(s).
Documents cannot be accessed by those that the information does not concern.
All documents follow guidelines of the Data Protection Act to ensure security of information.
Information is organised into folders and in order.

3. File Management 23/02/2019 Fractures of good file management include:
Non essential information is not kept on record.
Out of data information is destroyed appropriately.
Information that is kept on portable storage devices (external hard drives/USB) is encrypted.
Information can be stored online.

4. Online File Management
23/02/2019
Online File Management
Files can be managed online through the intranet and internet
This can have advantages and disadvantages.
Advantages include:
Access to files anywhere in the organisation (intranet).
Access to files anywhere in the world (internet).
Unlimited storage in the cloud network.
Disadvantages include:
Information can be stole or hacked.

5. Consequences of Poor File Management
23/02/2019
Consequences of Poor File Management
Consequences include:
Missing information that are vital to the organisations.
Loss of documents will cost money to reproduce or impact on the organisations corporate image.
Data protection breaches could cost the organisation and impact on the lives of customers/employees
Security of information will be compromised.
Storing of unnecessary information can impact on the space available on servers.
Online storage can be hacked and information stolen if not properly secured.
Protocols are in place when the internet is down.