2. VMS - Overview Current scenario : Manual
Proposed process : Automation by Vertex’s VMS
Complete automated system for managing visitors.
Professional manner of welcoming visitors.
No paper work.
Customized Visitor Pass with visitor photo and details.
MIS on button click.
Audit compliant.
Visitors scribbling on notebook at entry and exit.
Visitor pass without visitor details.
No check on visitor entry/exit.
Data reliability issues.
No MIS.
Audit concerns.
Security Concerns.
Management concerns in case of emergency.

3. Benefits Functional Benefits
Pre-Requisition module for employee/officers
Visitor Tracking
Contractor management solution
User Defined Gate Pass
Blacklisting Employees
Notification of Visitor’s arrival using Pop up/SMS/
MIS

4. EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments
Architecture
Admin Module: Creates Database for Employees, Generates Gate Pass Template
Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises
ADMIN
Internet/ Intranet
VMS Database
Security Guard
EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments
EMP1
EMP 2
EMP ‘N’
Office Premises

5. VMS Flow Visitors are of 2 types: Scheduled Visitors
Unscheduled Visitors
Scheduled Visitors

6. VMS Flow : Unscheduled Visitors
Security Person checks all checkout times and the final Out time
The Security Person enrolls the image and the fingerprint of the visitor
ADMIN
Enters Visitor details in the application...
My name is Mr. A.
I want to meet Emp 1
Internet/ Intranet
“Check Out Visitor”
VMS Database
“Check Out Visitor”
“Check Out Visitor”
“OK Send him”
Security Guard
POP UP: MR. A Has come to meet you
Visitor
Gate Pass is given to the visitor
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
Sends notification to Emp by SMS/Popup/
EMP1
EMP 2
EMP ‘N’
Emp1 transfers Visitor to Emp2
SMS: Mr A Has Come to meet you
Office Premises

7. VMS Flow : Scheduled Visitors
Security Person checks all checkout times and the final Out time
The Security Person enrolls the image and the fingerprint of the visitor
ADMIN
I want an appointment
Appointment No 001
Internet/ Intranet
“Check Out Visitor”
VMS Database
“Check Out Visitor”
“OK Send him”
Security Guard
Appointment No 001 on 9thJune; 2:30 PM
Pop up: MR. A Has come to meet you
Visitor
Gate Pass is given to the visitor
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
Sends notification to Emp by SMS/Popup/
EMP1
EMP 2
EMP ‘N’
Appointment No 001 to Mr A on 9th June; 2:30 PM
SMS: Mr A Has Come to meet you
Office Premises

8. VMS Flow : Scheduled Visitors(Kiosk Based)
The visitor enters OUT time on the kiosk
The visitor enrolls his fingerprint and takes his picture on the kiosk
Visitor enters the appointment no on the kiosk
ADMIN
Enter Requisition Code
I want an appointment 1 2 3 4
Appointment No 001
Internet/ Intranet
VMS Database
“Check Out Visitor”
Kiosk Screen
Appointment No 001 on 9thJune; 2:30 PM
Pop up: MR. A Has come to meet you
Visitor
Gate Pass
Name: Mr.A
IN Time: 13:00 PM
Company Name: XYZ
EMP1
EMP 2
EMP ‘N’
Appointment No 001 to Mr A on 9th June; 2:30 PM
SMS: Mr A Has Come to meet you
Office Premises

9. Pre-Requisition module for employee/officers
Visitor’s Company Name, Address, Contact info
Employee Requisition
Transfer Employee
Display Visitor Details

10. Meeting Room Booking Display Meeting Name and Meeting Details
Meeting Date & Time Required
Display Meeting Room Summary

11. Pass Personalizer.

12. Gate Pass.
Photo upload facility
Visitor Details
Visitee Details

13. Reports

14. Reports

15. Verticals Banking Government Retail Manufacturing Pharmaceuticals
Oil Industry
Hotel Industry IT

16. Clients
Raj Bhavan

17. Contact Us Business Address:
Unit No. 1, Parshwa Krupa, Near Motiba Rice Mill, Veer Savarkar Marg,Virar (E). Tal : Vasai, Dist : Palghar – Maharashtra, India. Branch Address:
UNIT No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, MIND SPACE, MALAD (W),Mumbai - 64 Tel / 47/ 48 / 49 | fax | Mobile
  For all Marketing and Product related enquiry please contact
Mr. Rajesh Tamore –:
Mr. Ashish Rai –:
Web :