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Martha Schumacher Business Affairs Office, UO

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Presentation on theme: "Martha Schumacher Business Affairs Office, UO"— Presentation transcript:

1 Martha Schumacher Business Affairs Office, UO
2/21/2019 FIS Accounting Martha Schumacher Business Affairs Office, UO

2 Agenda 8:45 10:00 11:30 Fund Accounting/Chart of Accounts
Income & Expense - OPAL Ledger BREAK More OPAL Balance Sheet - General Ledger Reporting Getting Help

3 Fund Accounting Properly account for resources Standards set by GASB
Governmental Accounting Stds Board Nationwide standard-setting body Covers governmental and public entities Method of recording financial info

4 Fund Accounting Classifies resources into funds
By source/limitations on use Like a separate pot of money Similar funds grouped into types Share common characteristics Provide reports to interested parties Board of Higher Ed, creditors, taxpayers

5 Chart of Accounts Funds Assets - Liabilities = Fund Balance
Funds may be shared General fund, ICC fund May be departmental fund Income/expense fund, gift fund

6 Chart of Accounts Fund Code Location Code Program Code Activity Code
2/21/2019 Chart of Accounts Chart of Accounts B – University of Oregon Fund Code Location Code Program Code Activity Code Account Code Orgn Code Fund Type Account Type The Chart of Accounts is made up of codes that represent FIS accounting. You will use account index codes to default the appropriate codes for debiting and crediting departments. You must also add the appropriate account code for the type of transaction you are processing. Account Index

7 Chart of Accounts 2/21/2019 Chart of Accounts B - UO Aggregate Chart
Acct Type Fund Type 71 - Service & Supplies Fund Code Organization Code Account Code Program Code Activity Code Location Code 001150 General Fund - ASA 222552 CAS Geography Software 0ASA Academic Support BGEN CAS Gen’l Operations Account Index BGGASA CAS Geog ASA

8 Banner Screens Operating Ledger General Ledger Income and expense
Single fiscal year General Ledger Assets and liabilities Cumulative since inception Current year activity summarized

9 Banner Screens Operating Ledger - Examples FGIBDST FWIBUDG
FWIGITD - grants

10 Banner Screens General Ledger - Examples FGITBAL FGITBSR

11 Reporting Available reports: Create report or spreadsheet
Extract data - instant excel option Data Warehouse Web reports FWIORPT - monthly reports

12 Reporting Create report or spreadsheet Extract data
Available from screens Display/print options Spreadsheet options

13 Reporting Data Warehouse Summarized data - no transactions
Useful for complex reports Limited BAO support

14 Reporting Web reports Developed in response to dept needs
List of indices - has limitations Summaries by org or account code

15 Reporting FWIORPT Specific month and fiscal year
2/21/2019 Reporting FWIORPT Specific month and fiscal year Run by FOAPAL element or Fin Mgr # Output organized by FOAPAL elements Useful for reconciling expenditures Spreadsheet option for detail

16 FIS Help For FIS help, contact the following: Accounting & JVs
Martha Schumacher Bruce Abrahamson Invoices - Conny Isaacs POs – Bruce Abrahamson System Problems - Info Sys

17 FIS Help FIS Guide important pages: Queries - Accounting information
2/21/2019 FIS Help FIS Guide important pages: Queries - Accounting information Reports - FIS reporting Codes - FIS account and other codes Forms - FIS screen information

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