1. Planning, Selling, and Executing a Project
Community Service Committee

2. Service Project Goals Familiarize you with the concept of service
Make service a part of your life
Engage and motivate you
Build a sense of teamwork among all employees across departments
Provide appropriate skills development
Meet genuine needs

3. Process Set up team Gather information Plan project
Meet with department
Present to other departments
Carry out project
Celebrate and evaluate

4. Set up team Contact people recommended as department reps
Pursue leads until all positions are filled

5. Gather information Questions for Team Leaders
How much time do you want/have available to spend?
How much time do you want your team to spend?
Do you have a project you have always wanted to do?
Is there a project you are already doing (or already plan to do) that we can help with?
How much do you want the team to be involved in choosing the project?

6. Gather information (continued)
Questions for Department Reps
What kinds of things are your employees interested in?
What is the skill level of your employees?
What is the commitment level of your employees?
What type of project do you see as being successful for these employees (collection, activity, fundraising; see Resource notebook)?
Can you recommend an employee who would be a good Community Service planner for your department?

7. Plan project When will the project begin and end?
When will the project be introduced to the employees?
How much input will the employees have in the choice of the project?
If no employee input, select a project
If some employee input, select a few projects to choose from
What tasks will be involved in carrying out the project?
Who will do those tasks?

8. Meet with department Introduce the project to the employees
Writing about experiences
Listing ideas about populations in need
Reading articles or inspirational stories
Outline the parameters of the project
Timeline
How much department time is involved?
Project participation extended to all employees

9. Meet with department (continued)
Lead discussion
What kind of project do we want to do?
What need do we want to address?
What are the goals of this project?
What do we need to do to meet those goals?
Who will perform these tasks?
What materials will we need?
When will the tasks be performed?

10. Present to other departments
Consult with team leader about the best way to communicate
Team leader may bring up at next team leaders’ meeting
Method will depend on the project and the decisions made in the department meeting

11. Carry out project Gathering supplies
Making posters to promote the project
Tracking progress
Making announcements to the entire company
Attending and participating in project events, such as cleanups or work parties

12. Celebrate and evaluate
Concluding activity
Treats to share to celebrate success
Informal discussion of results
What might be done better next time
Projects for next year