1. recruitment experience
Evolving the
recruitment experience
Leader Briefing
August 2018

2. Agenda What’s changing and why What’s in it for you
The recruitment process
Sneak peek into PageUp
Expectations of you
Timeline and next steps
Support available

3. What’s changing
Removing Turbo and Tiro and replacing with PageUp – your new recruitment system
Introducing new functionality e.g. talent pooling
Introducing your individual Hiring Manager Portal
Introducing a New Team Member Portal
Implementing more best practice tools and techniques

4. Improving the candidate experience Implementing best practice
Why we are changing
Driving
efficiencies
Improving the candidate experience
Implementing best practice
An efficient and streamlined recruitment system and processes
“Creating high performing teams and enabling through innovative products, systems and process”
Create an engaging, easy, and informative first experience for our new starters
Positioning Vita as an employer of choice and ‘a great place to be’
Ensure we stay innovative and competitive in the market to find the best fit for the role and team

5. How PageUp benefits you
Visibility over the status of your jobs and the role you play
Instant access to shortlisted candidate data
Greater support in setting your new starters up for success
Once PageUp is embedded, positive impacts around time to fill roles

6. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager

7. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager
PageUp triggers an to a leader for approval
To approve a job, the leader must reply “APPROVE” to the
No other words or phrases accepted
If no response within two days reminder is sent, however the leader can only approve from the initial

8. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager
PageUp triggers an to a leader for approval
To approve a job, the leader must reply “APPROVE” to the
No other words or phrases accepted
If no response within two days reminder is sent, however the leader can only approve from the initial

9. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager
PageUp triggers an to a leader for approval
To approve a job, the leader must reply “APPROVE” to the
No other words or phrases accepted
If no response within two days reminder is sent, however the leader can only approve from the initial

10. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager
Shortlisted candidate/s invited to an interview or ‘meet and greet’
from PageUp with details
Outlook calendar invitation sent
*New assessment tool

11. The recruitment process | PageUp touch points
NEW REQUISITION
APPROVALS
APPLICATIONS
OFFERS
Identify a vacancy need
Raise job requisition
Approve job via
Or decline job via PageUp
Once approved, recruitment commences
Check job status via PageUp
View shortlisted candidate data via PageUp
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Hiring Manager
Talent team
Approver
Talent team
Hiring Manager
Hiring Manager
Talent team
Approver
Hiring Manager
PageUp triggers an to a leader for approval
To approve or decline an offer, the leader needs to login to PageUp and action

12. The recruitment process | PageUp touch points
OFFERS
Comprise job offer
Approve / decline offer via PageUp
Complete new starter tasks via PageUp
Talent team
Approver
Hiring Manager
PageUp triggers an to a leader for approval
To approve or decline an offer, the leader needs to login to PageUp and action

13. Your Hiring Manager Portal
Can access on PC, tablet or mobile
Login through multiple channels:
Pulse Quick links
PageUp Pulse page
Human Resources  HR Systems  PageUp
Direct links through communications
Your one-stop shop for all your recruitment and hiring needs

14. New Team Member Portal
Once candidates accept their offer, they’ll have access to their new team member portal, to help them learn more about Vita Group and what’s on offer!

15. New Starter Tasks
As a Hiring Manager, you’ll be guided around the key activities you can undertake to set your new team member up for success, and ensure they have a really great first experience!
You’ll also have visibility over the tasks that have been assigned to your new starter.

16. Next steps and support Resources & Support PPT Pack sent out
CPO and Leader Comms
Talent Team Support
Leader Briefings
Go-Live
- 3/4 weeks
A message from the CPO & leader comms
- 2 weeks
Evolution of the recruitment experience
- 2 weeks
Ensuring all leaders are across the changes
W/C 27 August
PageUp and new recruitment process Go-Live
Post Go-Live
Quick Reference Guides
Pulse Page
Online Module
Any time
Ad hoc recruitment and system support

17. Expectations of you
Take ownership of your part in the recruitment and hiring process
Self-serve through your individual Hiring Manager Portal
Invest time and energy in creating a great experience for your new starters
Undertake the recommended New Starter Tasks in PageUp
Once PageUp has launched (w/c 27 August) use the support available to set you up for success
Quick Reference Guides; Pulse Page; Talent team

18. Thank-you!
If you have any questions or require support around PageUp or the recruitment process, please speak with your Talent Acquisition Specialist.

19. Delegation of Authority – Business ICT
All Job Requisitions need to be approved before the recruitment process commences
The approval leader is dependent on whether the role is forecast or not
All Job Offers also need to be approved
The approval leader is dependent on whether the role is within or outside of band
Approval of Job Requisition
Approval of Job Offer

20. Delegation of Authority – Support
All Job Requisitions need to be approved before the recruitment process commences
The approval leader is dependent on whether the role is forecast or not
All Job Offers also need to be approved
The approval leader is dependent on whether the role is within or outside of band
Approval of Job Requisition
Approval of Job Offer

21. Delegation of Authority – Artisan Aesthetics Group
All Job Requisitions need to be approved before the recruitment process commences
The approval leader is dependent on whether the role is forecast or not
All Job Offers also need to be approved
The approval leader is dependent on whether the role is within or outside of band
Approval of Job Requisition
Approval of Job Offer

22. Delegation of Authority – Marketing Product ICT, Sprout
All Job Requisitions need to be approved before the recruitment process commences
The approval leader is dependent on whether the role is forecast or not
All Job Offers also need to be approved
The approval leader is dependent on whether the role is within or outside of band
Approval of Job Requisition
Approval of Job Offer