1. Institutional Effectiveness Partnership Initiative: Reflections on PRT Visits
Presented by:
Randy Beach, Faculty, Southwestern College, ASCCC Facilitator
Diana Bennett, Faculty, College of San Mateo
Santanu Bandyopadhyay, Executive VP, Cypress College
May Chen, CSSO, Berkeley City College
Bill McGinnis, Trustee, Butte-Glenn Community College District
Kindred Murillo, Superintendent/President, Lake Tahoe Community College
Jeff Spano, Dean, Institutional Effectiveness, CCC Chancellor’s Office
Matthew C. Lee, Project Director, Institutional Effectiveness Partnership Initiative
ASCCC Instructional Design and Innovation Institute, January 23, 2016

2. Institutional Effectiveness Partnership Initiative Goals
Advance the California Community Colleges as the most effective and innovative system of higher education in the world
Eliminate accreditation sanctions and audit findings at colleges
Enhance student access, success, and equity

3. IEPI Major Components Indicators Professional Development
Policy, Procedures, and Practice
Partnership Resource Teams: Our Focus Today

4. Partnership Resource Teams
Expertise is matched to institution’s Areas of Focus
Not just a single visit: Each team commits to 3 visits or more as needed
The visits are designed to:
Understand issues and identify scope of support
Develop ideas for institution’s Innovation and Effectiveness Plan to address Areas of Focus
Provide follow up support as needed

5. Partnership Resource Teams
Institutional CEO completes a short Letter of Interest to identify Areas of Focus for technical assistance. That initiates the process.
Well before the initial PRT visit, the CEO, with the participation of the Academic Senate president and others as appropriate, develops a somewhat more detailed (but still concise) description of each Area of Focus.
Seed grants of up to $150,000 are available after the second visit to expedite implementation of institution’s Innovation and Effectiveness Plan (available until funds run out).

6. Partnership Resource Teams
35 institutions so far have been selected to receive technical assistance by PRTs.
Spring 2015 cohort: 8 institutions
Fall 2015 cohort: 15 colleges, 1 center, and 1 district
Spring 2016 cohort: 10 institutions
PRTs are drawn from a pool of more than 230 subject matter experts from within CCC system.
PRT Training occurs twice each year, through a webinar and two face-to-face workshops.
Volunteer to join the pool from which PRTs are drawn!
Current faculty survey:
Current non-faculty survey:

7. Examples of Areas of Focus Identified by Institutions
Integrated planning at all levels, with resource allocation
SLO and SAO assessment, reporting, improvement, and integration with institutional planning
Using student success and achievement data for improving decision-making and institutional effectiveness
Enrollment management, strategic and otherwise

8. Areas of Focus (cont.)
Delineation of function between college and district
Technology tools for monitoring and management of institutional effectiveness processes
Improvement of governance, decision-making, and communication
Fiscal management and strategies

9. PRT Process Enhancements
PRT training and preparation
Documentation
Information flow
To and from client institutions
To and from PRTs
Future enhancements
Handbooks
Continuing presentations
Harvesting best practices
Scheduling

10. The Panel Diana Bennett serves on the Hartnell PRT.
Santanu Bandyopadhyay serves on the Yuba PRT, whose follow-up visit will be in Summer or early Fall.
May Chen also serves on the Hartnell PRT, and is receiving PRT support at Berkeley, whose third visit will be in early April.
Bill McGinnis serves on the Berkeley PRT.
Kindred Murillo serves as Lead on the Barstow PRT, and is receiving PRT support at Lake Tahoe, whose first visit will be on Feb. 29.
[ASCCC Facilitator Randy Beach serves on the CCSF PRT, whose second visit will be on Jan. 27, and will be receiving PRT support at Southwestern starting this Spring.]
[Facilitator Jeff Spano serves on the Merritt PRT, whose first visit was on Oct. 28, and will be receiving PRT support at the Chancellor’s Office starting this Spring.]

11. Panel Discussion Questions
Overall, what's the most valuable aspect of the PRT process for our colleges?
What did you find most useful and effective in preparing for the initial visit?
What surprised you about the process?
What challenges did you encounter?
How does your institution plan to use its seed grant to expedite I&EP implementation?
What advice would you offer those who wish to participate in the process on either side?

12. Questions from the Audience

13. Thanks for joining us today!

14. IEPI Contact Information
Matthew C. Lee, IEPI Project Director,
Jeff Spano, Dean IE, Chancellor’s Office,
Theresa Tena VC IE, Chancellor’s Office,
Barry Gribbons, Deputy Chancellor, College of the Canyons,
Paul Steenhausen, Ex Dir., Success Center