1. ASsessment and Results Interface
ASRI Overview Presentation

2. Background What is ASRI?: ASsessment and Results Interface
A quantum leap forward from current methods of Assessment, Resulting, Award Management, Apprenticeship and Traineeship Management;
Supports administrative and academic staff in a broad range of assessment and result related activities;
A Whole-of-College, single point of access for Assessment support and management facility; and
Wholly web-enabled – it is “Accessible”: “Any Time, Any Place, Anywhere”.

3. Background Drivers Behind ASRI:
Support TAFEWA College alignment with AQTF compliance;
Support more flexible TAFEWA College plans, practices and processes;
The disassociation of several systems:
ASM
STARS
& NTIS
ATMS
TRS
Paper
&
Word
Doc’s
Meet the requirements of the CSSC and TDSPG

4. Background ASRI Implementation:
Replaces functionality currently in the TDS Assessment sub- system (ASM);
Access to CMS (STARS) data;
Replaces functionality currently in the Apprentice and Trainee Management System (ATMS);
Brings the Training Record System (TRS) data as well as the TDS database into a single interface.
ASM & ATMS Replaced by June 2006.
ASRI
ASM
TRS
CMS
STARS
TDS
Data Repository
ATMS

5. Academic Year Several tasks and activities need to be managed…
Preparing for Upcoming Academic Year
Course Study and Assessment Planning
College Profile Contract
Creation of Rolls, Enrolment Form Templates
TAFE Admissions
New Student Admissions
Apprentice & Trainee Management
Communicating with the ATSN
Training Contract Tracking and Management
Assessing, Resulting, and Award Management
Where does
ASRI fit in?
ASRI
ASRI
ASRI
ASRI
ASRI

6. Time Line Academic Year – What and When?
College Profile, Rolls, EFTs, Assessing, Resulting, Awards
Students Require Information (Student Portal)
Click on a month:
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Academic Year
(Some colleges multi-task all activities year round)
Apprentice & Trainee’s Commence and Finish Any Time
Click here to see the Apprentice & Trainee flow of events :
Academic Year

7. January TAFE Admission Offer Letters sent Enrolment Preparations
TAFE Admission of new students
Existing students
Enrol Students
Student Study Plans Creation
Fee For Service (FFS) & Flexible Delivery
ASRI

8. February Enrol Students Student Study Plans Creation
Semester Commences
Training Delivery
Fee For Service (FFS) & Flexible Delivery
ASRI

9. March ASRI Preparations for the next term Academic Statements
Fee For Service (FFS) & Flexible Delivery

10. April Roll Planning for next term
Course Study Plan (CSP) creation for next semester
Assessment Planning for next semester
Fee For Service (FFS) & Flexible Delivery
Semester Break
ASRI
ASRI

11. May Roll Planning for next semester
Enrolment Form Template (EFT) Creation for next semester
Roll Creation for next semester
Course Study Plan (CSP) creation for next semester
Assessment Planning for next semester
Assessment Tasks Creation
Assessment Tool Creation
Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI

12. June Enrolment Form Template (EFT) Creation for next semester
Enrolment Form printing for next semester
Roll Creation for next semester
Result Entry from this term
Applications for Awards
Assessment Planning
Assessment Task and Tool Creation
Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI
ASRI

13. July Assessments & Exams Academic Statements Awards Granted Term Ends
Assessment Task and Tool Creation for next semester
Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI

14. August ASRI Commence Preparations for the next Academic Year
Preparations for the next term
Academic Statements
Fee For Service (FFS) & Flexible Delivery
ASRI

15. September Roll Planning for next semester
Course Study Plan (CSP) creation for next semester
Assessment Planning for next semester
Fee For Service (FFS) & Flexible Delivery
College Profile
What’s the Scope of Delivery?
Student Contact Hours (SCH), $$$
ASRI
ASRI

16. October College Profile What’s the Scope of Delivery?
Student Contact Hours (SCH), $$$
Roll Planning for next semester
Enrolment Form Template (EFT) Creation for next semester
Roll Creation for next semester
Course Study Plan (CSP) creation for next semester
Assessment Planning for next semester
Assessment Task and Tool Creation for next semester
Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI
ASRI

17. November ASRI Applications for Awards
Enrolment Form Template (EFT) Creation for next semester
Enrolment Form printing for next semester
Roll Creation for next semester
Assessment Planning for next semester
Assessment Tasks for next semester
Assessment Tool Creation for next semester
Fee For Service (FFS) & Flexible Delivery
ASRI
ASRI

18. December Assessments & Exams Result Entry Academic Statements ASRI
Awards
Term Ends
Assessment Tasks Creation
Assessment Tool Creation
Fee For Service (FFS) & Flexible Delivery
Holidays
Semester Break
ASRI
ASRI
ASRI

19. Apprentice & Trainee Management and TDS/TRS Exchange
ASRI - ATM
Click on the step:
Apprentice & Trainee Management and TDS/TRS Exchange
Employer
Contract
ASRI ATM and TDS/TRS Exchange:
Apprentice - usually a 4-year programme
Trainee is similar to Apprentice but…
Usually more structured
Shorter in length of time
ASRI helps manage the process
ATSN
Negotiate TPO
TRB Deadline
Start Training
- Award

20. Employer The Industry initiates the process for apprenticeships:
Apprentice must be employed by the initiating industry employer
Contact the New Apprentice Centre (NAC)
Industry Employer
New
Apprentice
Centre
(NAC)
Contact

21. Contract
Contract Negotiation between the prospective apprentice (student), the Industry Employer, and the NAC:
What the Trade?
Provider List (Which RTO?)
STARS Scope Document
Employer assesses RTO.
NAC assesses employer
Can they work with apprenticeships?
Negotiate
Sign Contract

22. ATSN
NAC enters the contract details into TYMS (the National database). Then, inform the Apprentice Traineeship Support Network (ATSN).
The ATSN staff approves the contract and the information is updated in their Training Record System (TRS) Database.
ATSN sends an Urgent Request for Training Plan Outline (TPO) to be generated by the RTO.
ASRI TDS/TRS Exchange – Business Events Generated
4 Week deadline for RTO to sign the TPO. The clock begins…
ASRI Apprentice & Trainee Management TPO Tracking

23. Negotiate TPO How Does ASRI Help Manage All This ?…
TRS data imported to the TAFE TDS data repository
TPO Negotiation between Employer, Student, and RTO
Qualification
Course Study Plan (CSP)
Who’s delivering the training? RTO or Employer?
Expected training start and end date
Assessment Methods
RPL, RCC, Credit Transfer
The Employer, Student, and RTO sign the TPO
Prior to the 4-week TPO deadline
Signed copies to: ATSN, Employer, Student, and RTO
How Does ASRI Help Manage All This ?…

24. ATSN ASRI ASRI Course Study Plans (CSP) & Assessment Plans (AP)
ASRI TDS/TRS Exchange = Exchange of Business Events
ASRI (TDS data) Exchanges with ATSN (TRS data)
ASRI Apprentice & Trainee Management Tracking:
TPO Request – Critical 4-week Date Identified
TPO Sent to Employer for sign off
How was it delivered to employer?
TPO Returned to RTO (TAFE College)
TPO FINALISED – Signed copies sent to all parties:
Employer, Student, ATSN (Business Event Sent)
Copies filed with RTO records

25. TRB Deadline How Does ASRI Help Manage All This ?…
Produce a Training Record Book (TRB)
Clock starts again – 4 Weeks
The TRB is the student’s progress reporting document
“Call-up” Management
Letters sent to Employers and Students
Enrolment in as prescribed by TPO
How Does ASRI Help Manage All This ?…

26. ATSN ASRI ASRI TDS/TRS Exchange = Exchange of Business Events
From Stage 4 the ATSN (TRS) was sent a Business Event stating the TPO has been sent and signed.
ASRI Apprentice & Trainee Management - “Call-ups”
ASRI Apprentice & Trainee Management Tracking:
Create the Training Record Book (TRB)
TPO Procedure Complete
When was TRB Printed
When was TRB Issued

27. Start Training How Does ASRI Help Manage All This ?…
RTO lecturers and Employer
Continual Assessment
What is the “Evidence of Assessment”? Document it.
Appointment and Absences Management
Sign off on the progress in the TRB
RTO TDS data repository = “CP” Competency Pending
Training is complete as defined by completed TRB
Student applies for Award - RTO Approves of application
“Date of Completion” in TDS data repository
Businss Event - Off Job requirements completed? “Yes”
Business Event - ATSN is advised of completion
How Does ASRI Help Manage All This ?…

28. ATSN ASRI Appointment Scheduling and Tracking Who, What, When, Where?
Absence Tracking
Letters
ASRI Apprentice & Trainee Management Tracking:
ASRI TDS/TRS Exchange = Exchange of Business Events
ATSN (TRS) Informed of Off-the-Job Completion
Off-the-Job Completion
Business Event = Inform ATSN

29. Prior to Award
Eight weeks prior to Training Contract Indenture Completion Date
ATSN and RTO confirm with employer
Completion of “On the Job” training
TRS = “Yes” training complete
TRB Complete
Is it signed?
How Does ASRI Help Manage All This ?…

30. ATSN ASRI ASRI Apprentice & Trainee Management Tracking:
ASRI TDS/TRS Exchange = Exchange of Business Events
ATSN (TRS) informed of the On-the-Job training completed for the Apprentice/Trainee.
ATSN (TRS) informed that the TRB is complete and signed by employer.
On-the-Job Completion
Business Event = ATSN Informed
TRB Employer Sign-off
Business Event = ATSN Informed

31. Grant Award How Does ASRI Help Manage All This ?… Completion Date
TRS status of Training Contract = “Completed”
Issue Trade Papers
TRS updates TDS Training Contract Status = “Complete”
On job requirements complete? “Yes”
Completion Date expires (4 Years)
TRS updates the TDS data repository
Training Contract = “Complete”
“CP” changed to “CO” = Competent
RTO Issues Award
How Does ASRI Help Manage All This ?…

32. Awards ASRI Award Management Student Applies for Award
Verify Student Study Plan and Their Details:
Are the student details correct?
Completed Required Units of Competency?
Is the Student a Debtor?
Mail appropriate letters
Debtor, Ineligible, or Eligible letter creation
Approve of Award
Print and Issue Award