1. DoN Contract Management Reporting Application (CMRA)
For the Old Dominion Chapter
of the
National Contract Management Association
By Denise L. Randolph
January 16, 2013

2. CMRA Statute Summarized
United States Code title 10, Section 2330a requires an annual inventory of contracted services including the number and cost of FTEs

3. Overview of Statutory Requirements
Description of the services purchased
Description of the function and mission performed
Identification of Personal Service Contracts
Identification of the fiscal year when the activity first appeared in the section 2330a inventory

4. Overview of Statutory Requirements, con’t
Contracting organization
Type of contracting action
Identification of non-DoD contracting agencies
Funding source (appropriation type and operating agency)
Identification whether contracts were performance-based contracts

5. Overview of Statutory Requirements, con’t
Extent of competition and identification of awards with more than one bid
Identification of Small Business, Disadvantaged and Women-owned contractors
Total invoiced amount
Number of contractor employees, expressed as FTEs using direct labor hours and associated cost data collected from contractors1
1 Section 2330a mentions that the number of contractor employees and associated cost data is to be collected from contractors, except that estimates may be used where such data is not available and cannot reasonably be made available

6. Overview of DoD Full Year Appropriations Act 2011 Section 8108
Not less than $2M shall be made available for leveraging the Army’s CMRA
Army CMRA to be modified, as appropriate, for documenting the number of full-time contractor employees pursuant to United States Code title 10, section 2330a

7. Overview of DoD Full Year Appropriations Act 2011 Section 8108
Secretaries of the Army, Navy, Air Force, and the Directors of the Defense Agencies and Field Activities, in coordination with the Under Secretary of Defense for Personnel and Readiness, shall report to the congressional defense committees within 60 days of enactment of this Act their plan for documenting the number of full- time contractor employees as required by United States Code title 10, section 2330a

8. CMRA System Features
Web-based data collection tool for collecting contractor and sub-contractor direct labor hour, direct labor cost, direct non-labor costs, invoiced amount, location where work performed
Secure, accredited web application with sign-in and security protocols with different access for different users
Contractor verification through CAGE code
Bulk data-loader function for loading data from EXCEL spreadsheets

9. CMRA System Features, con’t
Collects contact information for contractor and COR/KO
Search capability on pre-loaded contract data
Fund cite pre-loaded from Army Contract Business Information System
Data integrity look-up feature (e.g., UIC, Product Service Code)
Controlled sub-contractor data entry role

10. CMRA System Features, con’t
Edit features with controlled time-stamp and user identity
Data validation with controlled range parameters for direct labor hours and costs
Relational SQL Server data base consisting of entities: contract/task order/fund cite/location
Standard Reports

11. CMRA Business Processes
Reporting requirement included in NMCARS (not yet a standard FAR clause)
Paperwork Reduction Act approval from OMB (includes Cost Benefit Analysis and Fed. Reg. Notice/Comment)
Includes fixed price contracts by treating direct labor hours/costs as proprietary when specifically linked to contractor name and contract/task order number
Minimal reporting burden recovered through overhead

12. CMRA Business Processes, con’t
Annual reporting for prior fiscal year
Specific and clear guidance on definition of invoiced amount and reporting period for performance within fiscal year
Convert direct labor hours to FTE by dividing with 2,088
Demo and Users Manual at

13. Implementation in DON NMCARS SUBPART 5237.1—SERVICE CONTRACTS GENERAL
Policy
(90) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. The only contracted services excluded from reporting are construction and utilities. The standard language to be inserted is:

14. Implementation in DON, con’t
“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https ://doncmra.nmci.navy.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at

15. CMRA going forward
eCMRA is moving to DISA in conformance with policy directives for hosting applications
governance body being solicited, designated to collect funding, to control the configuration, and oversee operating and moving eCMRA instances to DISA
New site address MAY be
1st meeting will be tomorrow (1/17/13)

16. What’s going on? Working to Reissue NMCARS
Reviewing/Validating Component Clauses
Service Acquisition Workshops
Limitation on Amounts Available for Contract Services (Section 808)
Accelerated Payments to Small Businesses
Do Not Pay Legislation
Elimination on Cap on Women-owned Small Businesses

17. CONTACT INFORMATION:
DENISE L. RANDOLPH
Senior Procurement Analyst
Office of the Assistant Secretary of the Navy
(Research, Development & Acquisition)
Deputy Assistant Secretary of the Navy
(Acquisition & Procurement)
Office
Office Phone: (703)
Personal