1. Welcome to the 2013 Fall Meeting!

2. Agenda – October 4, 2013 Introduction and Welcome
Business Update (e.g., Meeting Minutes, Treasurer’s Update)
“Medical Surveillance Considerations for Laboratory Emergency Response”, Jo Knatz, MD, ASU Health Services
Lunch
“Insider Threats”, Jason Leard, Regional FBI Weapons of Mass Destruction Coordinator
AZBA Board Positions and Elections
Next Meeting Date / Location
Tour of the AZ State Labs Facility

3. Controlled Environment Management (CEM)
Today’s Sponsor
Thank you to the sponsor for today’s meeting:
Controlled Environment Management (CEM)
We appreciate your support of AZBA!

4. May Meeting Minutes
Please review AZBA Minutes from the May 31st Meeting
Suggested edits to minutes by AZBA members
Move to approve minutes as presented or as edited with input from AZBA members

5. AZBA Website

6. AZBA Website

7. AZBA Sponsors

8. Treasurer’s Update
AZBA filing for non-profit corporation status with the IRS Section 501(c) (3) pending approval
AZBA will be filing a Form 990-N with the IRS this year
Received a total to date of $553 in sponsorship of start-up expenses, and $ in non-cash sponsorship support
We are grateful to WorkingBuildings, ClorDiSys Solutions, UA College of Medicine-Phoenix, PRI Bio, and CEM for their financial support
Current balances 9/30/13: Checking: $737.75; Savings: $25.00
Total 2013 Membership: 32

9. Guest Speaker
Welcome Dr. Jo Knatz from ASU Health Services! “Medical Surveillance Considerations for Laboratory Emergency Response”

10. Dr. Jo Knatz
Dr. Jo Knatz is a board certified Obstetrician-Gynecologist
She obtained her undergraduate degree in nursing from University of Kansas
She moved to Phoenix and worked for two years as an ICU nurse before returning to Kansas for medical school, graduating in 1983 from KU
She did her residency at Truman Medical Center/University of Missouri in Kansas City
She was recently awarded a national "Patient's Choice Award" 2008, and was a Phoenix "TOP DOC" 1997
She is the new Section Chief for Women's Health at ASU Health Services and is looking forward to the future expansion of Women's Services

11. Welcome Jason Leard, FBI WMD Regional Coordinator!
Guest Speaker
Welcome Jason Leard, FBI WMD Regional Coordinator!
“Insider Threats”

12. Election Process Date Election Element November 15
Call for Nomination Distributed to Members
November 15-25
Nominations open for offices of President-Elect, Secretary, Treasurer and Councilor-at-Large; Contact Nominees as Nominations are Made, Request Bios
November 25
Nominations Close; Finalize Nominee Lists
November 29
Nominee Bios Due, Survey Monkey Prepared
Ballots Distributed to Members
December 2-6
Ballots received by Secretary; Close at Noon on the 6th
December 6
Election results tallied and announced by and posted on the AZBA Website. New Council installed at first meeting of the new Fiscal Year.

13. President Acts as Chair of the Board at all Board meetings;
Participates in the Board Meetings;
Provides Alliance activity updates to the Board;
Participates in voting motions offered during the Board Meetings;
Designates and empowers special sub-committees of the Board to focus on special issues, as deemed necessary;
Coordinates the activities of the Board by establishing an agenda for such Board meetings;
Presides at all General Member Sessions and approves the minutes from the last session;
Calls upon the Officers to present reports in their areas;
Reports on any events/issues that might be of interest to the Membership;
Closes the General Membership Session;
Reviews all reports prior to going to the Membership;
Serves as AZBA liaison to ABSA and reports to the ABSA Membership about AZBA activities at the annual ABSA meeting;
Communicates with outside agencies regarding AZBA activities;
Has final approval and signatory authority over any AZBA related activity.

14. President-Elect Participates in Board Meetings;
Participates in voting motions offered during the Board Meetings;
Acts as the liaison between the Board of Directors and all AZBA committees;
Accepts the responsibilities of President if for some reason the President cannot fulfill his/her obligations;
Acts as Program Chair for all AZBA General Membership Sessions which consists of:
Obtaining speakers for the General Membership Sessions
Ensuring that appropriate audio/visual equipment is available
Ensuring that the speaker is set up prior to the Session
 Participates in special sub-committees set up by the President;
Sends notes of appreciation to speakers after General Membership Session;
Provides out-going President Memento on behalf of membership at last member meeting chaired by President.
Prepares amendments to the Arizona Corporation Commission (AZCC) and the Internal Revenue Service (IRS) as needed.

15. Treasurer Participates in Board Meetings;
Participates in voting motions offered during the Board Meetings;
Provides a financial statement and budget report to the Board at least quarterly;
Collects dues and receipts from membership functions;
Maintains the AZBA checking account, balances the account and pays any bills generated by AZBA from this account and deposits any checks received into this account;
Keeps records of General Membership status. Sends copies of completed membership renewals and new applications to the Secretary for update of Membership Directory. Conveys the changes in Membership Directory (names, titles, addresses) to the Secretary;
Maintains financial ledger for AZBA, hard copy and computer files;
Participates in an audit of the AZBA financial ledger;
Prepares receipts to give to membership for dues and membership functions;
Prepares list of attendees prior to each meeting;
Accepts other financial responsibilities as designated by the President.

16. Secretary Participates in Board Meetings;
Participates in voting motions offered during the Board Meetings; Maintains the AZBA Directory of paid members;
Issues the Directory to the membership on an annual basis;
Maintains an up-to-date mailing list of all members and routinely sends to the treasurer;
Prepares an agenda for the meetings to the Membership;
Sends meeting announcement to the membership;
Prepares a list of meeting attendees and verify membership status;
Communicates with the President prior to the mailings to review the materials;
Prepares summary of the meeting minutes and distributes to Membership;
Maintains or causes to be maintained, the official AZBA website;
Maintains or causes to be maintained the AZBA affiliation with ABSA;
Assists with counting the ballots both for election of Officers and for ballots on special issues and reporting to the General Membership;
Sends welcome letter and Directory to new members;
Sends out Call-for-Nominations
Sends out first Dues Notification sixty (60) days prior to due date. Sends second Dues Notification thirty (30) days prior to due date.

17. Next Meeting / Date
The AZBA Winter Meeting will be held in January, location to be announced
AZBA Elections: Elections will be held in November. Please send your nominations between November 15-25
AZBA is committed to growing our membership. We are asking our members to please nominate 3 individuals to become part of AZBA. Please send nominations to AZBA

18. Conclusion Thank you for attending today!
Let us know if you have a specific speaker or topic you’d like discussed.
AZ State Labs Tour Time!