1. Defense Travel System Unsubmitted Voucher Report
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY 1

2. Terminal Learning Objective
Action: Execute Unprocessed Voucher Report from the Defense Travel System (DTS)
Conditions:
FM Leaders in a classroom environment working individually and as a member of a small group or large group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
SHOW SLIDE 2: Terminal Learning Objective
Read TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In:
Standard: With at least an 80% accuracy (70% for international
students) Create the following:
Create an un-submitted voucher report 2

3. Unsubmitted Voucher Report
Business Process
SHOW SLIDE 3: Create Accounting Labels Business Process

4. Unsubmitted Voucher Report
Provides a list of authorizations for which vouchers have not been stamped SIGNED or T-ENTERED
Displays authorizations in the order of number of days since trip completion
DTS checks each authorization to determine when travel should have ended
Finance Defense Travel Administrators (FDTAs) or Budget Defense Travel Administrators (BDTAs) should use this report to monitor any open obligations that are in the system because of travelers not filing vouchers
At a minimum, this report should be run on a weekly basis
SHOW SLIDE 4: Unsubmitted Voucher Report
The Unsubmitted Voucher Report provides a list of authorizations for which vouchers have not been stamped SIGNED or T-ENTERED. It displays authorizations in the order of number of days since trip completion. DTS checks each authorization to determine when travel should have ended. Budget DTAs (BDTAs) should use this report to monitor any open obligations that are in the system because of travelers not filing vouchers. At a minimum, this report should be run on a weekly basis.

5. Unsubmitted Voucher Report
The Unsubmitted Voucher Report displays the following information:
Organization name
Traveler’s last name
Traveler’s first name
Traveler’s middle initial
Traveler’s address
TANUM
Approved date
Document name
Departure date for the travel
Days since end of trip
SHOW SLIDE 5: Unsubmitted Voucher Report
The Unsubmitted Voucher Report displays the below information:
•Organization name
•Traveler's last name
•Traveler's first name
•Traveler's middle initial
•Traveler's address
•TANUM
•Approved date
•Document name
•Departure date for the travel
•Days since end of trip

6. Unsubmitted Voucher Report
Use the Unsubmitted Voucher report to identify all incomplete vouchers
To work this report contact travelers and their AOs who have pending authorizations to ensure they settle their TDY claims
If the travel was not executed the authorization will need to be cancelled
In addition to returning the funds to the appropriate LOA this will also remove the traveler from the unsubmitted voucher list
Travelers are required to settle vouchers within 5 working days of conclusion of TDY status
SHOW SLIDE 6: Unsubmitted Voucher Report
Use the Unsubmitted Voucher report to identify all incomplete vouchers
To work this report contact travelers and their AOs who have pending authorizations to ensure they settle their TDY claims
If the travel was not executed the authorization will need to be cancelled
In addition to returning the funds to the appropriate LOA this will also remove the traveler from the unsubmitted voucher list
Travelers are required to settle vouchers within 5 working days of conclusion of TDY status

7. Recent Changes
The Start Date search criteria constraint was increased from 15 months to 24 months to allow authorized users to request data from a previous year
The Start Date/End Date search criteria range constraint was increased from 31 days to 93 days to allow authorized users to request quarterly reports
The Days Since End of Trip search criteria constraint was increased from 15 months to 24 months to remain consistent with the Start Date search criteria constraint
SHOW SLIDE 7: Recent Changes
The Start Date search criteria constraint was increased from 15 months to 24 months to allow authorized users to request data from a previous year
The Start Date/End Date search criteria range constraint was increased from 31 days to 93 days to allow authorized users to request quarterly reports
The Days Since End of Trip search criteria constraint was increased from 15 months to 24 months to remain consistent with the Start Date search criteria constraint

8. Report Process Select Reports and Report Scheduler
SHOW SLIDE 8: Report Process
Select reports and report scheduler 7

9. Report Process Select Request New Report SHOW SLIDE 9: Report Process

10. Report Process Select Unsubmitted Voucher
SHOW SLIDE 10: Report Process
Select Unsubmitted Voucher 10

11. Report Process Enter Start Date Enter End Date
Hit enter to generate report
SHOW SLIDE 11: Report Process
Input all required information and submit the request for the report.
Ensure you annotate 5 days in block 3 to identify delinquent settlements.*

12. Report Process
SHOW SLIDE 12: Report Process
System Generated Report will be sent once report is ready to be viewed

13. Report Process
Report is ready to be viewed. It download for report to open in Excel
SHOW SLIDE 13: Report Process 13

14. Report You will need assistance from your S1 to identify SMs
Report may only show BDE level association
S8 Practices; generate report on first business day of the week – Forward to CSM for action
High visibility trend in recent years!
Usually reported at SPBAC

15. Unsubmitted Voucher Report
$806.50 14

16. Report Example (raw) Report Title: Unsubmitted Voucher
Report Run Date: Tue Sep 22 10:31:48 EDT 2015
Search Criteria:
StartDate=06/23/ Organization=DA76018A1011BCT DaysSinceTrip= IncludeSubOrgs=Y EndDate=09/22/2015
Organization/Suborganization
Unit
Traveler Last Name
Traveler First Name
Traveler Middle Initial
Traveler Address
TANum
Document Name
Approval Date
Departure Date
Days Since End of Trip
Amount of Authorization
DA76018A1011BCT
B 326BEB
Caver
Daniel O
1QODOQ
DCFTBENNINGGA082815_A01-02
9/17/2015
8/27/2015 5
$646.70
HHC 1-506IN
COUCH
DAVID A
1PQ3RH
DCFTBENNINGGA070215_A01-03
7/16/2015
7/3/2015
$531.00
HHC 326BEB
Crisp
Jamey L
1R21UW
JCFTCAMPBELLK092115_A02-01
9/20/2015
9/21/2015 2
$275.18
E 326BEB
Johnson
Michael S
1Q4S16
MJFTKNOXKY080315_A01
7/17/2015
8/3/2015
$1,100.11
C 2-320FA
Labelle
John M
1PTDAH
JLFTBENNINGGA070315_A01-01
7/1/2015
$449.00
HHC 426BSB
LUNSMANN
LUCAS
1QROYD
LLFTAPHILLVA091215_A01-02
9/11/2015
9/12/2015 4
$722.16
MARLEY
WILLIAM E
1QRPBL
WMFTAPHILLVA091215_A01-02
$839.46
B 2-320FA
MedinaGonzalez
Jesus
1PQ0QE
JMFTCAMPBELLK070215_A01-03
Civilian
MERRITT
MYRA
1QX7GU
MMFTLEAVENWOR091215_A01-01
9/15/2015
9/13/2015
$246.60
HHC 1-32CAV
Newman
Ronald
1QR778
RNUNITEDSTATE091315_A01
8/26/2015 3
$1,199.70
UNKNOWN
Pitts
Johnny H
1QKI20
JPFTLEEVA081615_A01-01
8/13/2015
8/16/2015 13
$660.90
Rivera
1QQ9RN
MRFTBENNINGGA082815_A01-01
8/25/2015
$1,342.70
D 1-32CAV
Shemwell
Christopher
1QQ541
CSFTBENNINGGA082715_A01-01
C 326BEB
SPRINGER
NATHAN R
1QR77G
NSUNITEDSTATE091315_A01

17. Report Example

18. Terminal Learning Objective
Action: Create accounting labels
Conditions:
FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion
SHOW SLIDE 2: Terminal Learning Objective
Read TLO
Instructor Note:
Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation
Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily.
Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed.
Instructional Lead-In:
Standard: Analysis includes: Purpose of an unsubmitted voucher report and the process of requesting a report 18