1. 4th QUARTER QPR 2017/18 PRESENTATION TO the STANDING COMMITTEE ON FINANCE (SCOF) 20 June 2018

2. Financial Performance

3. WCGRB Expenditure outcome as at 31 March 2018
 Department and Divisions Q4
Budget
2017/18
(R)
Adjustments
Adjusted Q4 Budget R
Quarter 4
Expenditure
Variance
Board
(25 000)
(37 000)
Executive
( )
( )
Administration & Finance
( )
( )
Licensing -
( )
Gambling and Betting Compliance
( )
( )
Information Technology (IT)
( )
( )*
( )
Total
( )
( )
* Negative budget in Q4 is a result of the adjustments to the budget processed in Quarter 4 (timing difference).

4. Reasons for variances
As per the table above, an overspending of the budget is reflected for all departments in Quarter 4.
This overspending should not be viewed in isolation as the adjustments to the budget were made in Quarter 4 in terms of the Adjustment Budget.
Refer to the slide below for the comparison year-to-date and reasons provided for variances:

5. WCGRB Expenditure outcome as at 31 March 2018
 Department and Divisions
Approved
Budget
2017/18
(R)
Adjustments
Adjusted Budget R
Year-to-date
Expenditure
Variance
Board
(25 000)
( )
Executive
( )
Administration & Finance
( )
Licensing -
( )
Gambling and Betting Compliance
( )
Information Technology (IT)
( )
Total
( )

6. Reasons for variances
Board: The over expenditure relates mainly to Board fees. The Board made use of the opportunity to attend all industry conferences in the current year (GRAF, IAGR) as these conferences were held in South Africa in the 2017/18 year. In addition, eight (8) additional Board meetings were held during the year to give effect to the Board’s statutory mandate.
Executive: Savings relate mostly to legal fees and board awareness programmes.
Administration and Finance: Savings were realised on travel and subsistence, maintenance of the building, cleaning services, vehicle maintenance cost and audit fees.
Licensing: The over expenditure relates to a provision being provided for following a resolution taken by the Board to remunerate the HOD: Licensing for additional responsibilities with the absorption of the Horse Racing and Betting Division into the Licensing Department since 2015.
Gambling and Betting Compliance: Savings were realised mostly on travel and subsistence as a result of cost containment measures.
Information Technology: Savings were realised on capital expenditure for equipment (computers and computer accessories) as well as software upgrade fees.

7. Non-Financial Performance

8. OVERVIEW – Fourth Quarter 2017/18
The Board submitted its Fourth Quarter Performance Report in compliance with submission dates as guided by DPME.
Fifteen (15) Performance Targets were planned for Quarter Four
Fourteen (14) Performance Targets were achieved for Quarter Four
One (1) target was not achieved for Quarter Four

9. Performance targets – Fourth Quarter 2017/18
Programme / Sub Programme
Targets
Achieved
Partially Achieved
Not achieved
% of targets achieved
% of targets partially achieved
% of targets not achieved
Board 1 -
100%
Executive 3
Legal
Human Resources 2
50%
Administration & Finance
Licensing
Gambling and Betting Compliance
Information Technology (IT)
Total 15 14
93% 0% 7%

10. Performance targets – 2017/18 (Annual)
Programme / Sub Programme
Targets
Achieved
Partially Achieved
Not achieved
% of targets achieved
% of targets partially achieved
% of targets not achieved
Board 1 -
100%
Executive 4
Legal
Human Resources 3 2
67%
33%
Administration & Finance
Licensing
Gambling and Betting Compliance
Information Technology (IT)
Total 17 16
94% 6% 0%

11. TARGET NON-ACHIEVEMENT EXTRACT
Performance indicator
Human Resources Fourth Quarter Targets
Planned
Achieved
% non Achievement
Reason for non achievement
Percentage of performance reviews completed timeously
95% 0%
100%
Online Performance reviews being done during April 2018 as year-end only on 31 March This is to align the WCGRB performance review period with that of PGWC and its financial year period.

12. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th Quarter Planned output as per APP
4th
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Board
Number of meetings to give effect to statutory mandate. 41 10
100%
None

13. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
4th Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Executive
Number of awareness Programmes participated in. 4 1 2
200%
The Board launched its planned Safer Schools Program and was invited to provide 3 additional awareness programs to schools in the Breede River Municipality (Worcester, Robertson & Ceres).
The Board was invited to Thusong Community Outreach program in Knysna as part of the Provincial Government program.
Percentage of Board resolutions given effect by CEO within 1 month.
95%
100%
105%
All Board resolutions in Quarter 4 were of a nature that could be successfully completed in the set timeframe of one month. All required actions (as per the Board resolutions) were within the control of the office of the CEO.

14. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
4th Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Executive
Number of operators monitored for compliance with CSI Commitments 4 1 3
300%
•Visit to Grand Gaming CSI Projects (5 February 2018):
> Sisters Incorporated
> The Haven Shelter (OWH Haven)
•Pebbles site visit took place on 15 February 2018 after the Casino Committee meeting at Mykonos casino.

15. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Legal Services
Research into the legal aspects of introducing a compulsory player card system in the Western Cape. 1
100%
None

16. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Human Resources
Number of reports on the implementation of the HR plan. 4 1
100%
None
Percentage of performance reviews completed timeously
95% 0%
Not achieved
Online Performance reviews being done during April 2018 as year-end only on 31 March This is to align the WCGRB performance review period with that of PGWC and its financial year period.

17. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 1: Board and Administration
Sub Programme: Administration and Finance
Number of financial reports to stakeholders. 33 8
100%
None
Percentage of undisputed invoices received paid within 30 days from receipt of a statement.

18. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th Quarter Planned output as per APP
4th Quarter Actual output
4th Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 2 - Licensing
Percentage of new applications in respect of employee licences (key and gambling) received processed within 30 days of receipt.
85%
88.4%
104%
The bulk of the applications processed in the department are employee licences which by their nature, if all is in order, take less than 30 days to process. Most applications received were compliant and did not require referrals. There are a number of new employee licence applications received that can only be approved once the new operator licence is approved. The bulk of the employee applications processed are related to staff changes at existing licensed operators.
Percentage of renewal applications received processed within the 3 month renewal period.
96%
99%
103%
The target set is based on the possibility of withdrawals, outstanding information and/or resignations. In the fourth quarter the majority of renewals were processed and hence exceeding the target set.

19. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 3 – Gambling and Regulatory Compliance
Number of compliance assessments conducted at licenced gambling premises
1 250
350
353
101%
None
Percentage of investigations conducted timeously for all allegations of illegal gambling received by the Board.
95%
100%
105%
Efficient utilisation of resources to attend to allegations

20. SUMMARY OF THE PERFORMANCE 2017/18
Programme Performance Measures
Target for 2017/18 as per APP
4th
Quarter Planned output as per APP
Quarter Actual output
Quarter Achieved
Q 4 %
Achieved
Q 4 Comments
Programme 4 – Information Technology
Number of instances to maintain current information technology systems, hardware, software and network infrastructure.
4 000
1 000
1 118
112%
Due to the improvement made on the Microsoft deployment method to incorporate patches and hotfixes for Microsoft software for the Board’s infrastructure.
In spite of the improvement the small variation are due to the deployment of combined patch releases over the period and the subsequent removal of singular patches.
The 2017/2018 targets were set before the improvement was made.
Number of scheduled preventative and knowledge empowerment activities conducted. 60 15
100%
None

21. Mr. David Lakay – Chairperson