1. Program Review Workshop
Key topics for a successful review.
April 18, 2018

2. Timeline of the Self-Study
April – Trend data for the most recent five year period has been placed in a Blackboard Shell.
August – Enrollment trend data for the most recently concluded year is added to Blackboard Shell.
September 30 – Deadline for additional data requests
January 15 – Draft of Self-Study due to the Dean(s)
February 1 – Deans meet with Chairs to discuss revisions/clarifications
March 1 – Final Self-Study Report due to the Dean(s), VPAA, and Director of Assessment.

3. Components of the Self-Study Report
Executive Summary of Comprehensive Plan
Overview and Vision
Assessment
Analysis and Action Plan for Future
Appendices
Student Data
Faculty Data
Resources

4. Overview and Vision Brief Overview
Program vision, mission and objectives
Relationship to the university mission, vision and strategic plan
Overview of the program
Undergraduate, Graduate, minors, and concentrations
Internal demand of the program/department
Recommendations and actions from the previous Program Review
Departmental/program initiatives and significant changes since last review

5. Assessment Program Inputs
Program Processes, Undergraduate and Graduate
Program Outcomes, Undergraduate and Graduate
Student

6. Analysis and Action Plan for the Future (Self Identified)
Comparative strengths and distinctiveness, and areas of improvement across all program levels
Opportunities to extend existing strengths and resources in place or needed
Weaknesses found during the self-study
Opportunities for addressing weaknesses
Positioning of program to address future direction of the discipline in the next review timeline
Action Plan for implementation for next Program Review
Key objectives and strategies or actions to achieve each objective
Timeline, with milestones and measurable outcomes to determine progress and measure success
Method of achieving objectives
Resources necessary to achieve the plan

7. External Evaluator Timeline and Selection
February 1 – Department Chair forwards the names, addresses and CV for potential external evaluators to the Dean.
February – Dean and Director of Assessment meet to choose an evaluator and notifies the Department Chair
March – The Office of Institutional Research and Planning (IRP) completes the contract process and forwards the completed Self-Study Report to the external evaluator.
April – The External Evaluator completes an on-site visit
Before setting the site visit – make sure all parties are available!
May – The External Evaluator submits a report to the IRP office. The IRP office will forward to VPAA, Dean(s), and Department Chair.

8. Action Plan Timeline
September – the VPAA, Dean(s), Director of Assessment and the Department Chair meet to discuss Evaluator’s report.
September-December – the Program/Department work on an Action Plan that encompasses the next five years.
December – Action Plan due to the Dean(s), VPAA, and Director of Assessment. A copy is sent to the library for archival purposes.
Final submission to library should have the final Self-Study Report, the Evaluator’s Report and the Action Plan.

9. Action Plan components
For each implementation item, describe the following:
Specific area where improvement is needed,
Evidence supporting the recommended change(s),
The specific person(s) responsible for implementing the change(s),
The proposed timeline for implementing the change(s),
The resources needed to successfully implement the change(s) (e.g. personnel, financial, facilities, equipment, etc.) and
The plan to assess the change(s) after implementation.

10. Action Plan Table Format
Specific area where improvement is needed
Evidence to support the recommended change
Person(s) responsible for implementing the change
Timeline for implementation
Resources needed
Assessment Plan
Item#1
Item #2
Etc.

11. Dean’s Support and Expectations in the Self-Study and Program Review Process
Review of draft utilizing the rubric (January)
Meeting with the Department Chair (February)
Selects the Evaluator in consultation with the Director of Assessment (February)
Meets with the Evaluator during on-site visit
Meets with Chair, VPAA, and Director of Assessment after reviewing Evaluator’s report (September)
Reviews the Action Report submitted by the Chair (December)

12. Office of Institutional Research and Planning Support
Today’s workshop
Blackboard created for each program
Trend data loaded
Will provide additional data as requested by September 30
Director of Assessment will load Graduating Student Survey data and Alumni Survey data to Blackboard during the summer
OIRP handles contract and sending of report

13. Thank you for coming!
Questions?