1. Independent Police Investigative Directorate (IPID)
BRIEFING TO THE PORTFOLIO COMMITTEE ON POLICE:
4TH QUARTER PERFORMANCE AND EXPENDITURE REPORT OF IPID FOR 2015/16
Independent Police Investigative Directorate (IPID)
DATE: 06 SEPTEMBER 2016
VENUE: NATIONAL ASSEMBLY
TIME: 09H00

2. OUTLINE OF PRESENTATION (1)
ACTING EXECUTIVE DIRECTOR’S OVERVIEW
2. SECTION A: 4TH QUARTER PERFORMANCE RESULTS FOR
2015/16
2.1 Programme 1: Administration
2.2 Programme 2: Investigation and Information
Management
2.3 Programme 3: Legal Services
2.4 Programme 4: Compliance Monitoring and
Stakeholder Management
3. SECTION B: 4th QUARTER EXP. REPORT FOR 2015/16
4. SECTION C: 2017 MTEF BUDGET PROCESS
5. CONCLUSION

3. 1. ACTING EXECUTIVE DIRECTORS’ OVERVIEW (1)
Purpose:
To present to the Committee the 4th Quarter results on the implementation of IPID’s APP for 2015/16.
To present 4th Quarter Expenditure Report in order to map budget to performance.
(b) Overview of 4th Quarter Results
The Directorate reported against a total of 47 annual targets in the 4th Quarter and 69% of targets (32 of 47) were achieved.

4. SUMMARY OF PROGRAMME PERFORMANCE IN THE 4THQUARTER OF 2015/16
1. ACTING EXECUTIVE DIRECTORS’ OVERVIEW (2)
SUMMARY OF PROGRAMME PERFORMANCE IN THE 4THQUARTER OF 2015/16
Programmes
No. of 4th Quarter Targets
Targets Achieved
Targets Not Achieved
% Achievement
Programme 1: Administration 9 6 3
67%
Programme 2: Investigations and Information Management 19 18 1
95%
Programme 3: Legal Services 11 5
45%
Programme 4: Compliance Monitoring and Stakeholder Management 8
63%
Total 47 32 15
69%

5. 1. ACTING EXECUTIVE DIRECTORS’ OVERVIEW (3)

6. Independent Police Investigative Directorate (IPID)
SECTION A:
PERFORMANCE INFORMATION RESULTS
FOR 4TH QUARTER (2015/16)
Independent Police Investigative Directorate (IPID)

7. PROGRAMME 1: ADMINISTRATION
Performance Indicator
Planned Annual Target
2015/16
Quarter 4 Target 2015/16
Target Achievement
Comments & Corrective Measures
Number of financial expenditure reports submitted 12 3
Target achieved
Number of asset verifications conducted 4 1
Target achieved.
Percentage vacancy rate per year
<10% -
9.42%
Percentage of females employed by the Directorate at senior management level
50%
47.22%
Target not achieved
Percentage of staff complement consisting of people with disabilities 2%
1.6%
Target not achieved:
Although a briefing note has been prepared providing an analysis of performance, statistical analysis based on the identified variables will be conducted in the second quarter

8. PROGRAMME 1: ADMINISTRATION
Performance Indicator
Planned Annual Target
2015/16
Quarter 4 Target 2015/16
Target Achievement
Comments & Corrective Measures
Percentage of trained officials
50% 35
Target not achieved.
Number of candidates enrolled on learnership programme 12 -
Target was achieved in Q2 and Q3 (6 candidates were appointed in both Q2 & Q3)
Number of reviews of Organisational Structure conducted per year 1
Target achieved
Number of monitoring and evaluation reports produced on the attainment of strategic objectives 9 3

9. Programme 2: investigation and information management
Performance Indicator
Planned Annual Target
2015/16
Quarter 4 Target
Target Achievement
Comments & Corrective Measures
Percentage of cases registered and allocated within 72 hours of receipt of written notification
90% (4937)
90% (1235)
95%
Target exceeded
Number of statistical reports generated on the number and type of cases investigated, recommendations made and the outcomes thereof 18 5
Target achieved
Percentage of all decision ready investigations finalised
58% (5252)
52%
Target not achieved, however, consolidated results reflect that annual target has been achieved
Percentage of investigations of deaths in custody cases that are decision ready (finalised)
60% (337)
60% (85)
63%
Percentage of investigations of deaths as a result of police action cases that are decision ready (finalised)
50% (418)
50% (105)
45%
Percentage of investigations of discharge of an official firearm cases by a police officer that are decision ready (finalised)
58% (1278)
58% (320)
Percentage of investigations of rape cases by a police officer that are decision ready (finalised)
62% (153)
62% (39)
51%
Percentage of investigations of rape cases while in police custody that are decision ready (finalised)
62% (17)
62% (5)
70%

10. Programme 2: investigation and information management
Performance Indicator
Planned Annual Target
2015/16
Quarter 4
Target 2015/16
Target Achievement
Comments & Corrective Measures
Percentage of investigations of torture cases that are decision ready (finalised)
50% (52)
50% (13)
42%
Target not achieved, however, consolidated results reflect that annual target has been achieved
Percentage of investigations of assault cases that are decision ready (finalised)
50% (4787)
50% (1198)
53%
Target achieved
Percentage investigations of corruption cases that are decision ready (finalised)
50% (110)
50% (28)
48%
Percentage of investigations of other criminal and misconduct matters referred to in section 28(1)(h) and 35 (1)(b) of the IPID Act that are decision ready (finalised)
50% (148)
50% (37)
45%
Number of systemic corruption cases identified and referred for approval 9 11
Target exceeded
Percentage of approved systemic investigations that are decision ready (finalised) 2 7
Percentage reduction of backlog cases (excluding cases of systemic corruption)
50%
68%
Target exceeded. Backlog was reduced from 2909 to
927)
Percentage of criminal recommendations reports referred to the National Prosecuting Authority within 30 days of recommendation report being signed-off
90% (1264)
80%
82%

11. Programme 2: investigation and information management
Performance Indicator
Planned Annual Target
2015/16
Quarter 1 Target 2015/16
Target Achievement
Comments & Corrective Measures
Percentage of disciplinary recommendations reports referred to the SAPS/MPS within 30 days of recommendation report being signed-off.
90% (707)
80%
89%
Target achieved
Percentage increase of disciplinary recommendations where disciplinary processes are initiated
10% (519)
10%
28%
Target exceeded

12. Programme 3: legal services
Performance Indicator
Planned Annual Target
2015/16
Quarter 4 Target 2015/16
Target Achievement
Comments & Corrective Measures
Percentage of contracts and service level agreements finalised within 30 working days of request
90% of 48
90%
75%
Target not achieved
Percentage of written legal opinions provided to the directorate within 21 working days of request
90% of 85
100%
Target exceeded
Percentage of arbitration, civil and labour litigation matters attended
Target achieved
Percentage of oral legal advice provided to investigators within 24 hours of request
Percentage of written legal advice provided to investigators within 48 hours of request –
Percentage of applications for policing powers processed within 5 days of request
Percentage of policies reviewed for legal compliance within 21 working days of request
Targets exceeded
Number of practice notes and directives (bulletin) issued 4 1
Percentage of PAIA requests processed and finalised within 30 days
Number of interventions conducted on backlog cases 9 3

13. Programme 3: compliance monitoring and stakeholder management
Performance Indicator
Planned Annual Target
2015/16
Quarter 4 Target 2015/16
Target Achievement
Comments & Corrective Measures
Number of reports on the evaluation of the quality of IPID recommendations per year 4 1
Target achieved
Number of reports on the responsiveness of SAPS/MPS/NPA on IPID Recommendations per year
Number of community outreach events conducted per year
216 36 22
Target not achieved, however annual target has been achieved
Number of media statements and public engagements undertaken annually 40 8 10
Target exceeded
Number of responses to media enquiries released annually
150 13
Number of formal engagements on National level held with key stakeholders per year 12 5
Target not achieved, however, annual target has been achieved
Number of formal engagements conducted at Provincial level with key stakeholders per year
108 26
Number of Local Community Policing Forum meetings attended per year 54 16

14. Independent Police Investigative Directorate (IPID)
SECTION B:
FINANCIAL PERFORMANCE
FOR 4TH QUARTER (2015/16)
Independent Police Investigative Directorate (IPID)

15. Summary of Budget and Actual Expenditure for Fourth Quarter: April 2015 – March 2016
Description:
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
Programmes
R`000
R `000 %
Administration
71 934
71 537
397
99%
Investigation & Information Management
143
100%
Legal Services
5 763
5 734 29
Compliance Monitoring & Stakeholder Man.
4 268
4 233 35
Total for Programmes
604
Items:
Economic Classifications
Compensation of Employees
399
Goods and services
81 688
81 618 70
Departmental Agency & HH (Transfer)
641
623 18
97%
Machinery and Equipment
2 474
2 356
117
95%
Total for Economic Classifications

16. Budget and Actual Expenditure for Fourth Quarter: April 2015 – March 2016: P 1 & 2
Programme one and two
Programme 1: Administration
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
DESCRIPTION R` %
COMPENSATION OF EMPLOYEES
99%
GOODS AND SERVICES
100%
DEPARTMENTAL AGENCIES & ACCOUNTS & HH
297.56
MACHINERY AND EQUIPMENT
98%
ADMINISTRATION
Programme 2: Investigation and Information Management
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
DESCRIPTION R` %
COMPENSATION OF EMPLOYEES
100%
GOODS AND SERVICES
DEPARTMENTAL AGENCIES & ACCOUNTS & HH
91%
MACHINERY AND EQUIPMENT
95%
INVESTIGATION AND INFORMATION MAN

17. Programme three and four
Budget and Actual Expenditure for Fourth Quarter: April 2015 – March 2016: P 3 & 4
Programme three and four
LEGAL SERVICES
Programme 3: Legal Services
Budget
Allocation
Actual
Expenditure
Available Budget
% of Actual Exp.
DESCRIPTION R` %
COMPENSATION OF EMPLOYEES
17.78
100%
GOODS AND SERVICES
MACHINERY AND EQUIPMENT
49%
99%
COMPLIANCE MONITORING &STAKEHOLDER MANAGEMENT
Programme 4: Compliance Monitoring & stakeholder Management
97.64
95%
DEPARTMENTAL AGENCIES & ACCOUNTS & HH -
1.06
COMPL MONITORING&STAKEH MAN

18. Independent Police Investigative Directorate (IPID)
SECTION C:
IPID
2017 MTEF BUDGET PROCESS
Independent Police Investigative Directorate (IPID)

19. IPID Strategic Plan 2015/20 and Annual Performance Plan 2015/16
2017 MTEF BUDGET KEY PRIORITY AREAS
IPID Strategic Plan 2015/20 and Annual Performance Plan 2015/16
Prioritise cases relating to systemic corruption;
Implementation of Marikana Farlam Commission recommendations;
Awareness training for police officials on key provisions of the IPID Act (Increased target on Station Lectures);
Regular Police Cells inspections;
Community outreach events;
Relocation of National Office – (Notice served);
Specialise investigative training (quality of investigation);
De – briefing of Investigators/Injection (During and After Crime Scene);
Evaluation of IPID Act in conjunction with DPME;
Insourcing of Cleaning and Security Services (Phases).

20. IPID Strategic Plan 2012/17 and Annual Performance Plan 2012/13
MTEF BUDGET ALLOCATION SUMMARY
IPID Strategic Plan 2012/17 and Annual Performance Plan 2012/13
Budgetary baseline allocations to the IPID for the Medium Term Expenditure Framework (MTEF)
MTEF Baseline
2016/17
2017/18
2018/19
2019/20
R Million
R Million
R Million
R Million
Increase Over MTEF budget allocations
2016/17
2017/18
2018/19
2019/20
R 11.4 Million
R 9.4 Million
R 15.0 Million
4.6%
3.7%
4.3%
5.6%
The increase over MTEF period is far less than the projected CPI

21. 2017 MTEF BASELINE BUDGET ALLOCATION PER PROGRAMME
PROGRAMMES
2017/18
Allocation
R `000
2018/19
2019/20
Administration
88 429
93 536
98 774
Investigation & Information Management
Compliance & Stakeholder Management
8 538
9 129
9 571
Total for Programmes
ECONOMIC CLASSIFICATION
Compensation of Employees
Goods and services
68 504
70 317
74 255
Departmental Agency (Transfer)
609
667
704
Machinery and Equipment
212
177
187
Total for Economic Classification

22. Performance Indicators Programme
IPID ENE Current Key Performance Indicators
Performance Indicators
Programme
Percentage of cases registered and allocated within 72 hours of written notification
Investigation and Information Management
Percentage of investigations of deaths while in police custody that are decision ready
Percentage of investigations of deaths as a result of police action that are decision ready
Percentage of investigations of rape by a police officer that are decision ready
Percentage of investigations of rape while in police custody that are decision ready
Number of community outreach events conducted per year
Compliance Monitoring and Stakeholder Management

23. Strategies to reduce headcount
2016/17
2017/18
2018/19
2019/20
Headcount reduction strategies
Number
1. Employee initiated severance package - 
2. Early retirement
3.Natural attrition
(30)
(5)
4. Retirements
5. Terminate contracts
6. Redeployments
Total -

24. HUMAN RESOURCE BUDGET PLAN
hrbp
Financial Year
2016/17
2017/18
2018/19
2019/20
Approved Establishment: Personnel Numbers
418
423
COE: ENE Celling : R`000
Reduction: Vacancies
Personnel Numbers
(14)
(5) -
Further Reduction: Headcount
(16)
Establishment to remain within the ENE Celling
388
In 1997, the Department of Public Service and Administration (DPSA) determined that the ideal human capacity for the then Independent Complaints Directorate (ICD) should be 535 posts. Even though the IPID directly investigates considerably more cases than its predecessor did, the planned human capacity is currently at 423 posts, far below the 535 posts that the ICD needed. This reality puts considerable pressure on the few human resources that have to deal with the heavy workload. Now reduction of limited resources

25. Implementation of Section 23 of the IPID Act;
SPENDING PRESSURES
Spending pressure
The implementation of the IPID Expansion Strategy to accommodate additional regional and District Offices;
Full implementation of Marikana Commission report 'recommendations (External expects);
Implementation of Section 23 of the IPID Act;
Replacement of Information Communication Technology (ICT) infrastructure and equipment due to the warranty expiry;
Implementation of Security analysis report (Security measures in both Head office and Provinces;
Travel and Accommodation for Investigators
Relocation of National Office

26. 2017 MTEF REQUEST FOR ADDITIONAL BUDGET: PRESSURE AREAS
Spending pressures
PRESSURE AREAS
2017/18
Allocation
R `000
2018/19
2019/20
ICT Infrastructure
22 000
16 000
15 000
Security Upgrades
9 000
7 000
Relocation of National Office -
Marikana Farlam Commission
5 000
3 000
Travel and Accommodation
10 000
12 000
14 000
Expansion Strategy
74 458
Total Additional Budget Request

27. Cost reduction initiatives
Development and Implementation of Resources Redistribution Strategy (allocation of resources to Provincial Offices will consider):
Case Intake.
Size of the Province (e.g. GP, KZN and WC).
Distances travel by Investigators.
Number of Investigators allocated per Province.
Development and Implementation of Investigators` Travel and Accommodation Strategy, Includes:
Use of Guest Houses rather than Hotels.
Pairing of Investigators to share Transport .
Negotiate for local office accommodation with other State Entities.
Reduction of four (4) Budget Programmes to three(3) in order to share the limited resources;
Implementation of insourcing of Cleaning and Security services.

28. IMPACT OF 1% AND 2% GENERAL BASELINE REDUCTION
IPID: 2017 MTEF Budget Allocation
2017/18
2018/19
2019/20
R`000
Baseline Allocation
COE: 2015 Public Sector Wage Settlement
10 000
15 000
Preliminary 2016 MTEF Allocations
2016 MTEF Budget Reduction on COE
2017 Baseline Allocation
1% General Baseline Reduction
-2 555
-2 670
-2 819
Revised Allocation with 1%
2% General Baseline Reduction
-5 110
-5 638
Revised Allocation with 2%

29. IMPACT OF 1% GENERAL BASELINE REDUCTION: Continue
Implementation of 1 percent general baseline reduction will affect the following:
Impact caused by reduction:
2017/18
2018/19
2019/20
Reduction of Investigators posts: 7
Reduction of key Performance Indicators
Percentage of cases registered and allocated within 72 hours of written notifications
17%
Number of Community outreach events conducted per year
(15)
Number of awareness training conducted per year
(12)
(18)

30. IMPACT OF 2% GENERAL BASELINE REDUCTION: Continue
Implementation of 2 percent general baseline reduction will affect the following:
Impact caused by reduction:
2017/18
2018/19
2019/20
Reduction of Investigators posts:
(14)
Reduction of key Performance Indicators
Percentage of cases registered and allocated within 72 hours of written notifications
(34%)
Number of Community outreach events conducted per year
(19)
Number of awareness training conducted per year
(31)
(34)
(43)

31. Status on implementation of the ipid expansion strategy
STATUS OF IMPLEMENTATION OF THE IPID EXPANSION STRATEGY
Status on implementation of the ipid expansion strategy
The Department has once again in the 2017 MTEF Budget process submitted the revised costed Expansion Strategy for funding as part of cost pressures .
The implementation of the Strategy depends of the funding as requested.
The breakdown of required budget is splitted over MTEF for phase approach:
Spending Items:
2017/18
R`000
2018/19
2019/20
Compensation of Employees
63 339
92 284
96 679
Goods and Services
10 620
11 247
11 876
Capital Assets
499
455
1 426
Total Required Budget
74 458

32. 4. CONCLUSION
Although the 4th quarter results for Programme 2 suggest what may seem as poor performance, the audited consolidated results for the entire financial year indicate that all the targets have been achieved in terms of Section 28.
(b) Significant progress has been noted in the reduction of
backlog cases by 68% as reported in Programme 2.

33. THANK YOU!!!