1. TRAVEL SYNERGY A presentation by
Team Take Off For Aspire 2016 Driving Synergy, Simplification & Digitization

2. OUR AIM
Our aim is to synergise Corporate Travelling within the Mahindra Family.
WHAT
WHY
HOW

3. What is Corporate Travelling Synergy?
To have a CENTRALIZED FRAMEWORK for all travel bookings.

4. Why do we need this SYNERGY?

5. WHY DO WE NEED SYNERGY? Without synergy With synergy
Improper Travel Planning
Streamlines processes using mobility services
Cumbersome Expense Claiming Processes
integration between internal and external enterprise systems.
Large Turn Around time for bookings and confirmations
Faster approvals and lower rates
Multiple Agents, limited choices and flexibilities
Negotiation Power
High expense due to decentralised monitoring of travel spend, travel patterns and efficiencies
Savings due to centralised mechanisms
Manual Approval Processes
Simple reservations through smart phones
Lack of standardised Self – booking capabilities
facilitates employee self-service through direct Calendar booking

6. WITHOUT TRAVEL SYNERGY
With synergy is like moving ahead in an automated cost effective environment.
Without travel synergy Is like going backwards in an expensive and manual environment.

7. IS SYNERGY ACHIEVABLE? HOW?
Core Purpose
Brand Pillars
Core values
Professionalism | Good Corporate Citizenship | Customer First
Quality Focus | Dignity of the Individual
Accepting no limits
Alternative thinking
Driving positive change

8. HOW CAN WE ACHIEVE SYNERGY?
Data
Collaboration
Education
One Booking
Portal
One Travel
Policy

9. HOW WILL THE BOOKING BE DONE?
Step 03
Booking gets
processed
Travel Head Verifies
and approves the request
Step 02
Step 01
Sends booking request
through the booking portal
GCO
AFS
M Partners
MCIE
OTHER

10. WHAT CAN GO WRONG? Conflict Of Interest1
Bringing together so many companies
can be a difficult and a lengthy task…. 2

11. THE BENEFITS
A Mahindra employee will get a first-hand experience of what a self-do paperless
business trip feels like 1
Employees will be able to plan their
itinerary, create and manage their expense
Reports on the go. 2
The employee will be able book domestic
and international flights, reserve rental car
and make hotel and rail reservations –
all from their smartphones. 3

12. TIME TO SEE RESULTS 60 cr 57.7 cr 2.3 cr 2.4 cr 2.9 cr 9.8 cr 14.4 cr
Current Travel Expenditure
(companies GCO,AFS,M Partners, MCIE - 60%)
60 cr
Current Travel Expenditure
(companies GCO,AFS,M Partners, MCIE - 60%)
57.7 cr
Total Savings (year 1) (GCO,AFS,M Partners, MCIE)
2.3 cr
total savings year 2 (20% of Mahindra group co.)
2.4 cr
Total savings year 3 (20% of Mahindra group co.)
2.9 cr
9.8 cr
Total savings year 4 (TechM)
Total savings year 5 (TechM)
14.4 cr

13. “ “ Every The End is a new beginning
By 2021, Mahindra to be amongst the top 50 most admired global brands by enabling people everywhere to Rise. “

14. THE WAY AHEAD... Taking the Synergy Model to
Other corporates outside Mahindra

15. Bringing other corporate accounts under
the Mahindra Umbrella

16. ?
Any Questions are welcomed