1. ANNUAL PERFORMANCE PROGRESS REPORT PRESENTATION
9 OCTOBER 2018
Ms NZ Mpofu
DIRECTOR GENERAL, DPME

2. MANDATE OF THE DPME
DPME is mandated to coordinate national planning, monitoring the implementation of the NDP vision 2030 and Evaluate critical government programmes. This work entails the following :
Institutionalisation of planning.
Institutionalisation needs to take account of two distinct dimensions of planning
Long-term planning – charting the country’s developmental trajectory, anticipating, analysing and responding to emerging trends
Co-ordination of the planning system, responsible for coherence, alignment and quality of plans – as well as follow-through from planning to implementation
Monitoring the implementation of the NDP by developing robust monitoring systems backed by evidence
Evaluating critical government programmes with the intention to inform planning, monitoring and interventions as well as budget prioritisation
Interventions on behalf of Cabinet and the President, InterMinisterial Committees 11 Chaired by DPME

3. INTER-MINISTERIAL COMMITTEES (IMCs)
IMC are established by the President and are Cabinet interventions designed to be short to Medium Term to coordinate InterMinisterial interventions
Minister in Presidency for PME chairs 11 of these IMC including Distressed Mining Towns, Anti- Corruption, Comprehensive Social Security (SASSA), North West Intervention, State / Official funerals, Migration etc
DG DPME and other DGs Chair Technical Task Team that support IMC and generate the work of the IMCs. DG DPME also chairs Technical Team on Land Reform
IMCs not incorporated in APPs are additional work which impacted significantly given their nature, and contribute to delays in APP targets
Q4 2017/18 Comprehensive Social Security dealt with SASSA constitutional court order. Q1 2018/19 North West Intervention
Mobility of key decision makers also contributes to delays in some APP target

4. HIGHLIGHTS OF ACHIEVEMENTS
2017/2018

5. DPME ACHIEVED A 6TH CONSECUTIVE CLEAN AUDIT
KEY HIGHLIGHTS FOR PM&E 2017/2018
PLANNING
Initiated the development of PM&E Bill
Developed the budget prioritisation Framework Paper 2018/19
The process to develop a Budget Mandate paper for 2019/20 initiated
Alignment of APPs to NDPs conducted
Monitoring
Completed and published a Midterm Review of progress towards the NDP 2030 during the Fifth Administration
Initiated the review of the POA reporting system
Evaluations
67 Evaluations completed or underway including 8 evaluations planned for 2018/19
DPME ACHIEVED A 6TH CONSECUTIVE CLEAN AUDIT

6. OVERALL DEPARTMENTAL ANNUAL REPORT
2017/2018
PERFORMANCE

7. NARRATIVE OF PERFORMANCE PER PROGRAMME (1-7)
PROGRAMME 1: Administration has 17 targets for the financial year. 16 targets were achieved, 1 was not achieved.
PROGRAMME 2: National Planning Coordination has 8 targets for the financial year. 6 targets were achieved and 2 were not achieved
PROGRAMME 3: Sector Monitoring has 4 targets for the financial year and 3 targets were achieved and 1 was not achieved
PROGRAMME 4: Public sector Monitoring and Capacity Development has 6 targets for the financial year, 5 were achieved,1 was not achieved
PROGRAMME 5: Frontline and Citizen Based Service Delivery Monitoring has 4 targets for the financial year. All targets were achieved.
PROGRAMME 6: Evidence and Knowledge Systems has 9 targets for the financial year. 5 targets were achieved and 4 were not achieved
PROGRAMME 7: National Youth Development has 3 targets for the financial year. 1 target was achieved and 2 targets were not achieved

8. 76% SUMMARY OF PERFORMANCE
The table below summarises the performance of the Department against the annual targets as per APP. The total number of targets were fifty one (51). Twenty-nine (29) were achieved, ten (10) targets were exceeded, eleven (11) were partially achieved and one (1) was not achieved.
Target Achieved
Not Achieved
Total
Targets
Overall Performance Per Programme
Programme 1 16 1 17
94%
Programme 2 6 2 8
75%
Programme 3 3 4
Programme 4 5
83%
Programme 5 -
100%
Programme 6 9
56%
Programme 7
33%
OVERALL ACHIEVEMENT 40 11 51
76%

9. 76%

10. SUMMARY OF TARGETS NOT ACHIEVED BY PROGRAMME
2017/2018

11. 10% or less on average over the quarter
ANNUAL TARGETS NOT ACHIEVED
PROGRAMME 1: Administration
10% or less on average over the quarter
A vacancy rate of 10% was not achieved due to internal promotions, external department promotions and resignations.
A recruitment plan has been developed and approved by management and improvement plan is being implemented to reach a target of 10% by the end of Q3 2018/19.
Actual vacancy rate for Q4 is 21.4 % from 25.5% in Q3 in 2017/18, Q1 2018/19 is 17.9%
Current vacancy rate is 13%

13. ANNUAL TARGETS NOT ACHIEVED PER PROGRAMME
PROGRAMME 2: National Planning Coordination
Approved Long term planning framework submitted to Cabinet for consideration
Submission of the Integrated Planning Framework Bill to Cabinet delayed due to consultation with the new Minister and other critical Departments.
The Bill was subsequently presented to the Cabinet Committee on 17 April 2018.
Annual budget priorities paper developed by April and submitted to Cabinet for approval
The finalisation of the budget prioritisation Framework- mandate paper was delayed due to extended consultation process.
The paper was finalised in June and approved by Cabinet and informed the MTEC budget process in July 2018

14. ANNUAL TARGETS NOT ACHIEVED PER PROGRAMME
PROGRAMME 3/4: Sector Planning and Monitoring
MTSF Chapters reviewed by December
2017 to incorporate findings from the midterm review
The Department only reviewed MTSF Chapters for Outcomes 5, 7 and 8 in line with the findings of the Midterm Review recommendations by December 2017.
Based on the August 2017 Cabinet decision, the efforts of Outcome Coordinating Departments placed greater emphasis of the development of Accelerated Plans for Service Delivery for
These plans were also informed by the findings of the Midterm Review

15. QUARTER 4 TARGETS NOT ACHIEVED PER PROGRAMME
PROGRAMME 6: Evidence and Knowledge Systems
8 National Evaluation Plan (NEP) evaluation reports approved by evaluation steering committee
1 NEP evaluation report (Early Grade Reading) approved after due date. Steering Committee meeting for approval took place on the 10 April 2018.
8 improvements plans produced from NEP evaluation
Draft City Support Programme (CSP) and National Evaluation System (NES) improvement plans have been produced but not finalized.
The custodian Departments delayed to produce the following IPs: Birth Registration, Small Medium and Micro Enterprises (SMME), Integrated Justice System (IJS) and National Qualification Framework Strategy (NQFS). IP’s will be produced in the next financial year
7 Provincial evaluation plans covering the year
The Provincial evaluation plans were approved for 3 year reporting cycle.
2 assignments plus 3X National Income Dynamics Study (NIDS) research papers
National Income Dynamics Study (NIDS) research papers could not be completed due to delays negotiating transfer of the programme to Stats SA to be finalized by end of the 2018/19.

16. QUARTER 4 TARGETS NOT ACHIEVED PER PROGRAMME
PROGRAMME 7: National Youth Development
M&E Framework was produced but not submitted to Cabinet before due date.
Consultation process delayed the finalisation of the M&E Framework.
The Framework was however approved by Cabinet on 25 April 2018.
NYDA performance reports quality assured and transfer of payment made quarterly.
4th Quality assurance was not compiled due to delay in the submission of the NYDA performance report.

17. HUMAN
RESOURCE
MANAGEMENT

18. EMPLOYMENY EQUITY UPDATE
Employment Equity Status and Targets - 30 June (Excluding 1 Political Office Bearer)

19. BUDGET AND EXPENDITURE REPORT

20. 2017/18 FINANCIAL PERFORMANCE
Departmental appropriation
2017/18 (‘000)
2016/17 (‘000)
Final Appr.
Actual Exp.
Variance
Exp. % of final Appr.
Administration
18 501
89.3%
National Planning Coordination
47 639
46 139
1 500
96.9%
50 435
46 208
Sector Monitoring
44 093
40 902
3 191
92.8%
40 472
38 767
Public Sector Mon.& Capacity Dev.
34 618
34 343
275
99.2%
28 479
28 209
Frontline Monitoring
53 421
51 786
1 635
48 296
47 438
Evidence and Knowledge Systems
3 957
96.2%
76 125
75 240
National Youth Development
2 599
99.4%
TOTAL
31 658
96.5%
Compensation of employees
9 466
96.1%
Goods and services
16 340
92.2%
Interest and rent on land 5 -
100.0%
Transfers and subsidies 60
Payments for capital assets
13 379
7 587
5 792
56.7%
8 824
7 571
Payments for financial assets: Thefts and losses 73

21. 2017/18 FINANCIAL PERFORMANCE

22. 2017/18 FINANCIAL PERFORMANCE
The Department spent 96.5% of its allocated budget for 2017/18. Reasons for under-spending include:
Compensation: Revised organisational structure approved in January 2018, which resulted in not all newly created posts being filled by March 2018.
Goods and Services/Capital: DPW procurement of additional office accommodation. DPW tender in 2017 did not identify suitable offices. New process started in December 2017.
Fruitless and wasteful expenditure:
R207,000 of the R249,000 in fruitless and wasteful expenditure identified related to damages to rented vehicles. These cases are under investigation to determine whether drivers should be held accountable
This is primarily due to Departments no longer taking out insurance on rented vehicles as per National Treasury cost containment instructions.
Irregular expenditure:
R133,000 of the R274,000 in irregular expenditure related to officials exceeding limits on accommodation / conferences.
The balance of irregular expenditure (R141,000) were procurement related. For example; not using the cheapest quotation; Tax matters of supplier not in order; Bid received after closing date, etc.

23. PROGRESS IN THE IMPLEMENTATION OF THE RECOMMENDATIONS CONTAINED IN THE PORTFOLIO COMMITTEE BUDGET REPORTS (Vote 08 &12)
2018/2019 FY

24. 2018/19 RECOMMENDATIONS
The Department should intensify monitoring activities on the Frontline Service Delivery Monitoring Tool and Citizen Based Monitoring as a way of improving efficiency of service delivery in government facilities, especially at Home Affairs.
The Department continues to intensify its frontline service delivery monitoring tool and continues to work with the Offices of the Premier. In this financial year, the Department has conducted several visits to Home Affairs Centres in the Kwazulu Natal, Free State, Eastern Cape and Mpumalanga provinces.
The Department should prioritise the filling of funded vacant post, so that vacancies do not go beyond the threshold of 10%, especially at a technical level.
A recruitment plan has been developed and is being implemented to reach a target of 10% by the end of Q3 2018/19.
The Actual vacancy rate for Q4 is 21.4 % from 25.5% in Q3 in 2017/18, Q1 2018/19 is 17.9% from 21.4% in Q4. Current vacancy rate is 13%

25. PROGRESS ON RECOMMENDATIONS BY THE PORTFOLIO COMMITTEE
The Department must continually intervene at local government through the Local Government Management Improved Model and Assessment Tool (LGMIM) to ensure that service delivery takes place at that level of governance.
The Department continues to intervene through the Local Government Management Model (LGMIM).
We have strengthened our relationship with provincial departments responsible for local government as well as improved the usability of the assessment tool. As a result we have been able to drastically increase the number of participating municipalities from 25 to 40 in the cycle.
Follow-ups on the LGMIM outcomes and implementation of the remedial actions. Design of a template on all outcomes and suggested remedial actions to determine successes and challenges of the intervention.
The Department provides each municipality that has participated in the LGMIM with a narrative report and dashboard clearly outlining the areas in need of improvement.
These reports are also shared with the Provincial Departments responsible for Local Government to enable these Departments to support municipalities in this regard.
The DPME provides training on an annual basis to both participating municipalities and provincial departments responsible for Local Government on how to undertake improvement planning initiatives using the LGMIM assessment scores.
The LGMIM web based assessment system has been enhanced to facilitate improvement planning and to monitor the implementation of such improvement plans on an ongoing basis.

26. PROGRESS ON RECOMMENDATIONS BY THE PORTFOLIO COMMITTEE
Collaboration with Stats SA in the National Planning Programme and design of the Knowledge Hub.
The DPME is working closely with Statistics South Africa in drafting the Knowledge Hub Concept Note.
A first draft Knowledge Hub Concept Note to guide the design and implementation processes has been produced in consultation with Statistics South Africa and it will be tabled to the Portfolio Committee in due course.
The DPME has collaborated with STATSSA on demographics for forecasting for the Budget Prioritisation Framework.
DPME is in the task team for The National Capital Account led by STATSSA which is meant to incorporate environmental assets into policy making.
Coordination of the strategy and policy on Performance Management Development System (PMDS) with the Department of Public Service and Administration.
Since 01 April 2018, the DPME has been facilitating implementation of Heads of Department (HoDs) Performance Management and Development System (PMDS).
The DPME worked collaboratively with DPSA and facilitated several awareness workshops for national and provincial government. These workshops covered the basis of HoD PMDS directive which was approved by Cabinet in December 2017 and guidelines. Guidelines on HoD evaluations were developed and utilized.
From April 2018, Performance Agreements (PAs) were received by both DPME and relevant Offices of the Premier (OTPs) for quality assurance. All national PAs received were submitted to the President for approval. Report on quality and submission of PAs to MPSA was developed for approval.

27. PROGRESS ON RECOMMENDATIONS BY THE PORTFOLIO COMMITTEE
NYDA to engage in more Memoranda of Understanding with the international community, with a view to soliciting sponsorship of youth-initiated projects.
The NYDA has signed cooperation agreements with all BRICS countries.
The NYDA has through its relationships with the Flemish Government started to access the European Union for funding.
Agencies such as the United States Agency for International Development (USAID) have been approached.
The NYDA should expand its services in place on areas and communities where their impact has not been felt or have not received any attention at all.
The NYDA in collaboration with provincial government and local municipalities has committed to establish 34 additional district offices by It has already established 6 of these offices by September In establishing these offices, officially released statistics by Stats SA on distribution and unemployment rates of young people are considered.
The NYDA should speed up the amendment of the National Youth Development Agency Act of 2008.
The DPME is amending the National Youth Development Agency Act, Act No. 54 of A policy document amending the Act has been drafted, consulted with the NYDA and is being processed to the Minister for approval.