1. Monitoring Visit to Erasmus+ project No
Monitoring Visit to Erasmus+ project No EPP RS-EPPKA2-CBHE-JP   Enhancement of HE research potential contributing to further growth of the WB region
Sarajevo, October 21, 2016

2. Agenda of the meeting
12:30 – 13:00 Opening of the Meeting and Introductory Speeches
- Prof. Dr. Majda Čohodar (UNSA Vice-Rector for Quality),
- Prof. Dr. Senada Kalabušić (UNSA Project Coordinator),
- Prof. Dr. Dejan Bokonjic (UES Vice-Rector for International Cooperation and
Quality & UES Project Coordinator),
- Mr. Suad Muhibić (BiH Erasmus+ Office)
13:00 – 13: 15 Short report of the coordinator(s) of the Project (aims of the project)
13:15 – 14:00 Presentation of the Planned and Realised Activities
14:00 – 14:15 Coffee break
14:15 – 14:30 Finances of the Project, Purchase of Equipment
14:30 – 16:00 Questions and Answers, Discussion
16:00 – 16:30 Conclusions and Recommendations
16:30 – 17:00 Any other business, end of the meeting

3. Opening speaches

4. Short introduction of meeting participants
Please, introduce yourself in a few words!
Thank you!

5. Aims of the Project
plans to improve institutional HR policies and practices through a series of bylaw changes that will prepare researchers for the labour market and society by facilitating their career development. It will enhance their level of competences through a series of practical trainings in transversal and transferable skills. Thus it will harmonize the management of university research potentials and foster regional cooperation in the WBC region converging with EU developments in HE.

6. Project Partners
Programme country institutions Partners country institutions
Politecnico di Torino University of Montenegro
Coventry University University of Sarajevo
University of Liege University of East Sarajevo University of Vlora ’Ismail Q ’
University of Tirana
University of Niš (project coordinator)
University of Novi Sad University of Kragujevac University of Belgrade
Center for promotion of science

7. Project aims and objectives (detailed)
Contribute to enhanced management of human research potential at WB universities (improving institutional policies and practices)
Practical implementation of the policies
- Training of administrative staff
Sustainable exchange of knowledge and experiences in dealing with HR issues in region
Improving professional and transferable skills
Promotion of the career development and cooperation opportunities
HR Excellence in Research label

8. Expected impact of the project
The basic target group are researchers, besides administrative staff and members of Ethical Boards:
improving the promotion procedures
the average time of diploma recognition process will be reduced
more transparent all job vacancies and other information important to researchers
rearchers’ databases will be established at each of the WBP universities
university centres and offices dealing with researchers will be reinforced and improved through appropriate bylaws and some training seminars, organized by EU partners.

9. Expected impact of the project (2)
Ethical Committees will be reinforced by making appropriate legislative changes and trainings which will be organized for EC members by EU experts
Appropriate plagiarism monitoring tools will be installed for use by Ethical Committee members, supervisors, reviewers, etc.
Cooperation with scientific diaspora will be improved through creation and expansion of Alumni networks
Trainings of researchers on various subjects, at which about 5000 researchers will be trained by WBC and EU experts
A pilot mentoring system will be introduced intended to aid the newly promoted assistant professors, and young researchers after completion of their PhD studies
Guidebook in English with the purpose of providing young researchers with answers to many questions typically asked at this early stage of their careers

10. Indicators Mentoring System for junior professors
Trainings in non-formal education transversal skills
System of Awards for excellent research achievements
HRS4R adoption by all WBC partner universities
Guidebook for Young Researchers

11. Trainings
Training for the trainer by EU partners – best practices in HR strategies and policies
Trainings for administrative staff on research services (min 60)
Trainings for ethical committee members
Trainings for young researchers (min 5000)
Research methodology
Soft skills and Entrepreneurship
Multidisciplinary approach to research
Trainings for young teachers
Teaching methodology

12. Project Workpackages & Activities
WP1: Preparation for the HR research management reform (Leader: University of Nis)
1.1. Research potential at WBC universities mapped,
1.2. Review of HR strategies at EU partners
1.3. Comparative analysis,
1.4. Action plans for HE management reform
1.5. HR offices and centres equipped
WP2: Excellent university for the researchers (Leader: University of Novi Sad)
2.1. University centres and HR offices reinforced
2.2 Administrative staff competences improved.
2.3. University managements educated on the C&C implementation
2.4 HRS4R strategy created and adopted at partner universities.
2.5. Training trainers
2.6. Promotion procedures improved
2.7. Plagiarism monitoring tools implemented
2.8. Ethical committee procedures improved
2.9. Cooperation with scientific diaspora established

13. Project Workpackages & Activities (2)
WP3: Excellent researchers for the community (Leader: University of Kragujevac)
3.1. Researchers trained on C&C and HRS4R
3.2. Webpages offer opportunity links
3.3. Young researchers trained on research methodology
3.4. Young researchers trained in various skills
3.5. Training on teaching methodology
3.6. Pilot Mentoring system introduced
3.7. Measures for enhancement of multidisciplinarity in research
3.8 Guide book published
WP4: Project quality management at (Leader: University of Montenegro)
4.1. Quality Assurance Committee (QAC) established
4.2. Project quality procedures developed
4.3. WP reports
4.4. Annual QA reports
4.5. Reports analysis
4.6. External monitoring

14. Project Workpackages & Activities (3)
WP5: Dissieminaton and exploitation at (Leader: Center for promotion of science)
5.1. Project web-site created and regularly updated
5.2. Promotional material distributed
5.3. Project results disseminated
5.4. The label "HR Excellence in Research" obtained by a number of WB partner universities.
5.5. Establishment of awards for young researchers.
5.6. Mentoring system adopted
5.7. Strategy on continual training of researchers adopted
WP6: Management at (Leader: University of Nis)
6.1. Kick-off and coordinating meetings realized
6.2. Procedures for project management
6.3. Project management bodies set up and PA signed
6.4. Software platform for project management
6.5. Day-to-day coordination
6.6. Financial management

15. More Information
Web-site
Promotion material

16. University of East Sarajevo Project Role
University of East Sarajevo (UES) participated actively in all project activities, and tends to have an active role in the project in the future.
Exception is meeting in Liege where UES did not participate due to administrative difficulties at the Institution, but UES representatives did participate in other two meetings organized by the EU universities in Torino and Coventry, at which EU experts presented their experiences with the process of enhancement of the HE research potential and gave useful advices.
The representative from UES is a member of QAC of the project.

17. University of East Sarajevo Project Role (2)
The UES collected the data and information regarding the research human potential and issues at the University and filled in the questionnaire, as it is planned within WP1.
The situation at UES is quite specific regarding the status of the researchers, since all teaching staff employed at the University is considered to be researchers, thus the data in the questionnaire might significantly differ from other institutions.

18. University of East Sarajevo Project Role (3)
Regarding the questionnaire which is supposed to be filled in and submitted by the researches, the UES did the more extensive analysis and finished it before the determined deadline.
On the suggestion of the coordinator, the questionnaire was sent, and filled in by the PhD candidates too, and amended version is sent to the coordinator

19. Following Activities of UES
Within WP2 „Excellent university for the researchers“ where the leader is University of Novi Sad, University of East Sarajevo is task leader for: Act.2.1. „Reinforcing of university centers and offices by creating and adopting relevant bylaws“
Concrete bylaws at WBC universities will be adopted with the purpose of improving the status of researchers and bringing the university closer to the more developed EU HE institutions, by implementing the principles of the human research strategy

20. Following Activities of UES (2)
On 7th of November UES will organize the training concerning the role and significance of C&C and HRS4R (3.1.)
100 researches will be introduced with the role and significance of C&C and HRS4R through a one-day seminar.
The intention is raising awareness about the benefits of applying the principles implemented in the strategy.

21. UES Team for Drafting an Action Plan for HE Management Reforms with the Purpose of Enhancement of the HE Research Potential, and for Application of HRS4R
1. Prof. dr Stevan Trbojević,
12. Dr Dajana Vukojević,
2. Prof. dr Radoslav Grujić,
13. Bojan Joksimović,
3. Doc. dr Slaviša Molјević
14. Jovana Amović,
4. Prof. dr Miodrag Čolić,
15. Todor Obradović,
5. Prof. dr Dejan Bokonjić,
16. Radmila Tešanović,
6. Prof. dr Ranko Božičković,
17. Predrag Ždrale,
7. Prof. dr Goran Tadić,
18. Jelena Soknić,
8. Doc. dr Marko Đogo,
19. Bojana Klačar,
9. Doc. dr Srđan Lalić,
20. Mr Nenad Marković,
10. Doc. dr Dragan Vujadinović,
21. Stefan Pavlović.
11. Doc. dr Siniša Berjan,

22. UNSA Project Organigram

23. UNSA Realised Activities (1)
WP1 – Outcome 1.1. Mapping research potential at WBC universities
Popunjen upitnik o istraživačkom potencijalu uz participaciju 30 članica Univerziteta u Sarajevu (25 fakulteta/akademija, 5 instituta) + dostavljen dodatni online upitnik istraživačima (285 istraživača popunilo upitnik)
WP1 – Outcome 1.2. Mapping HR management strategies at EU universities
UNSA representatives participated in 3 visits to EU partner universities (Torino– 3 representatives, March 2016, Liege – 2 representatives, April 2016, Coventry – 3 representatives, June 2016)
WP1 – Outcome 1.3. Performing comparative analysis based on collected data
Close to final stage
WP1 – Outcome 1.5. Purchasing ICT equipment for HR offices and centers
Ongoing (UNSA had to justify that a software for antiplagiarism has not been purchased withint a TEMPUS IV project)

24. UNSA Realised Activities (2)
WP2 – Outcome 2.6. Revising and improving university by-laws regulating academic promotion procedures (UNSA task leader)
- ongoing (development of a common template for WBP universities)
WP2 – Outcome 2.2. Administrative staff competences improved
- 4 UNSA representatives participated in a training on principles of C&C in Novi Sad (September 2016)
WP2 – Outcome 2.3. University managements educated on the C&C implementation
- 2 UNSA representatives participated in a seminar in Belgrade, June 2016
WP2 – Outcome 2.9. Cooperation with scientific diaspora established
UNSA scientific diaspora mapped in BiH and abroad

25. TRAIN program at the University of Sarajevo
Modules
Principles of Andragogy in Higher Education
Research Methodology, Scientific Writing and Result Presentation - Humanities and Social Sciences and Technical, Natural and Life Sciences
Higher Education Didactics
Preparing Funding Applications & Project Management
Communication and Presentation Skills
Entrepreneurial Skills
Networking & Teamwork
Designing Higher Education Curricula
Note: so far 130 participants (assistant professors, senior assistants, assistants, incl. PhD students) have passed this program

26. UNSA HRS4R Working Group
Constitutional Meeting of the group held on September 14, 2016
Members informed about Project, C&C and purpose of the WG
Conclusions of the meeting / next steps:
Working Plan will be developed upon completion of Internal analysis (University of Niš is gathering data)
Strategy needs to be in line with new HE legislation
Relevant materials sent to members of the WG

27. Project Budget

28. UNSA Budget – planned (3 yrs) and realised (first Project year)
Staff Costs
Travel Costs
Costs of Stay
Equipment Costs
Total
UNSA planned budget
20.788,00
8.000,00
15.480,00
21.820,00
66.088,00
UNSA realized budget
2.058,00
3.640,00
7.200,00
0,00
12.898,00

29. Equipment Information on procedure about equipment procurement
Common procurement group to be established by UES & UNSA
Clarification about antiplagiarism software sent to Brussels
Waiting for answer from EACEA

30. Q&A, Discussion

31. Conclusions & Recommendations Closing Remarks