1. 10.02-Procedure for Developing & Designing a Presentation
10.02 Procedure for Developing & Delivering a Presentation

2. Step 1- Determine the Purpose
Identify a topic
Identify the reason for the topic
To Educate
To Persuade
To Narrate
10.02 Procedure for Developing & Delivering a Presentation

3. Step 2 – Identify the Target Audience
Who
What
Age – What is the general age of the target audience?
Educational Background-This knowledge will determine content/vocabulary
Interests – Does the audience share common interests
Group Membership-Does the audience share similar memberships: FBLA, Boy Scouts etc.
Community Leaders
Business Owners
Parents
Students
The identifying characteristics of the target audience provide the “hooks” for grabbing their attention by appealing to their age, ability, special interests and group memberships.
Age – What is the general age of the target audience?
Is the publication being prepared for young children to entertain them and tell a story at a birthday party?
Is it for a classroom to inform students about a topic?
The age of the target audience will assist in choosing design elements that will be used in the publication.
Educational Background – What is the general education level of the target audience? If it can be defined, knowledge of the educational background will determine the amount of text, word choices, and amount of graphics used in the publication.
Interests – Does the audience share common interests, such as knitting, doll collecting, or kayaking?
10.02 Procedure for Developing & Delivering a Presentation

4. Step 3 - Storyboard the content
A storyboard is a collection of frames on a piece of paper
Used to determine the number of slides needed
Used to organize the content of the presentation
10.02 Procedure for Developing & Delivering a Presentation

5. Step 4 – Select a design
Designs Templates -provides consistency in design and color throughout the entire presentation.
Appropriate for the purpose of the presentation
For example, use a ocean template if preparing a presentation to be delivered at a youth retreat at the Beach
10.02 Procedure for Developing & Delivering a Presentation

6. Step 5 – Edit the master slide
Make any global changes to the template in this step. Anything applied to the master slide will be applied to all slides in the presentation
Items to consider editing:
Format the footer
Edit background colors
Edit font sizes and styles
Edit bullets
Add logos or graphics that will appear on every slide
Adjust line spacing
10.02 Procedure for Developing & Delivering a Presentation

7. Step 6 – Enter the content
Rule of Seven
7 lines of text per slide
7 words per line
Use words or phrases
Add sentences and fine detail to notes.
Appropriate language and grammar
Correct any spelling errors
10.02 Procedure for Developing & Delivering a Presentation

8. Step 7 – Add and format graphics, audio, and video (optional)
Used to enhance, not distract
Place image close enough to the text it illustrates
Don’t make image too big or too small
Consistent use of graphic types
Don’t mix cartoons with photographic images
File size of image should not slow presentation
Audio and Video
How will the file play?
Will the file be embedded or linked?
Determine the volume level
For Embedded and Linked Objects you need 2 files:
Source (Original) File-File and information where an object is created.
Destination(Target) File- File that the linked or embedded object is inserted into
When you change information in a destination file, the information is not updated in the source file)
10.02 Procedure for Developing & Delivering a Presentation

9. Determine how the video or audio will play
Looped (continuous play)
On mouse click
Automatically
10.02 Procedure for Developing & Delivering a Presentation

10. Linked Object
An object created and inserted into the presentation file.
Maintains a connection between the source/original and destination/target file.
Can be updated when the original source (Destination/Target) file is updated.
A linked object means that the container (presentation file) merely saves the actual filename, as opposed to the whole file.
If linked, make sure the presentation, including all supporting files are packaged before saving to another computer.
10.02 Procedure for Developing & Delivering a Presentation

11. Embedded Objects
Does NOT Maintains a connection between the source/original and destination/target file.
Once embedded, the object becomes part of the destination/target file.
Changes made to the embedded object are reflected in the destination/target file.
An embedded object is actually stored in the container (presentation file) rather than pointing to a linked document or file somewhere else.
10.02 Procedure for Developing & Delivering a Presentation

12. Linked vs Embedded Objects
Difference between linked objects and embedded objects.
Where you store data.
How you update the data after placing it in the file.
10.02 Procedure for Developing & Delivering a Presentation

13. Step 8 – Add animations and transitions (optional)
Animation adds visual interest and emphasizes key parts
Can be applied manually and/or an animation scheme can be used
Transitions control the flow of information. How the slides move from previous or next.
10.02 Procedure for Developing & Delivering a Presentation

14. Animation
Make text and pictures fly in, bounce, and zoom out using animation.
Animate text by word, letter, or line and add dimming and sound effects.
Use entrance and exit effects to fade pictures in and out with items in a bulleted list.
Use dimming to keep the reader focused on the content
Use emphasis to stress key points
10.02 Procedure for Developing & Delivering a Presentation

15. Transitions
Transitions determine how the presentation will progress from one slide to the next.
Random transitions can be set globally to the entire presentation or individually.
The speed of the each transition should be consistent and enhance the message.
10.02 Procedure for Developing & Delivering a Presentation

16. Animation Schemes
A preset animation scheme ties together several types of animation effects that complement each other.
A scheme is a polished sequence of effects that can be applied to several slides or the whole show.
10.02 Procedure for Developing & Delivering a Presentation

17. Step 9 – Practice! Practice the timing Practice speech patterns Tone
Speed
Transition Phrases
Voice Projection
10.02 Procedure for Developing & Delivering a Presentation

18. Step 10: Revise as needed
Repeat Steps 4-9 as needed to fine-tune the presentation
10.02 Procedure for Developing & Delivering a Presentation