1. Bill Collection Process

2. Modules
Initiate Bill Collection – Direct, Advance and TDS by Partner
Bill Processing
New Customer Enabling in Portal

3. Initiate Bill Collection – Direct, Advance and TDS
The Channel Partner has to login into the portal with their credentials from the that he/she has received.
To Initiate a New Bill: Invoice Management -> Initiate Bill Collection.
Click on “New Bill” link of the Customer to initiate a New Bill.

4. Screen: Initiate Bill Collection – Direct/Advance

5. Initiate Bill Collection – Direct
Select the Payment Type(Direct /Advance/TDS)
If the Payment type is Direct then:
Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button.
Enter the Amount Payable for the Invoice to map with the Cheque payment
Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount.
Click on Next button to save the details and to go to upload the documents.
Upload the scanned copy of Check & Challaan in PDF/ZIP format
Click “Send for Approval”.

6. Screen: Initiate Bill Collection – Direct

7. Initiate Bill Collection –Advance
If the Payment type is Advance then:
Select Drawee Bank, Cheque Date, Enter Cheque No, Amount and Remarks, Click on Next button.
Enter PO Number, PO Amount, TDS Amount and click on Next button to save the details and to go to upload the documents.
To add more PO click on the “+” icon, enter PO Number, PO Amount, TDS Amount, Net Amount.
Upload the scanned copy of Check & Challaan in PDF/ZIP format
Click “Send for Approval”.

8. Screen: Initiate Bill Collection – Advance

9. Initiate Bill Collection – TDS
If the Payment type is TDS then:
Enter Certificate No, TAN of the Deductor, PAN of the Deductor, PAN of the Deductee, select Assessment year, From Date and click on Next button.
Enter the Amount Payable for the Invoice to map against the cheque amount
Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount.
Click on Next button to save the details and to go to Upload documents.
Upload the TDS Certificate scanned copy
Click on Send for Approval.
Go to for Online video Tutorial

10. Screen: Initiate Bill Collection – TDS

11. Unapplied Amount – Invoice mapping
To Map Unapplied amount against pending Invoices: Invoice Management -> Initiate Bill Collection
Click on the Unapplied amount of the Customer
Click on the Check number to be mapped
Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents.
Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount.
Click on Next button
Click on Send for Approval.

12. Advance Amount – Invoice mapping
To Map Advance amount against pending Invoices: Invoice Management -> Initiate Bill Collection
Click on the Advance amount of the Customer
Click on the Check number to be mapped
Enter the Amount Payable for the Invoice(s) to be mapped against the unapplied amount and click on Next button to save details and upload documents.
Amount payable should not exceed (Invoice Due amount – TDS amount) and sum of all Payable amounts should be less than or equal to Unapplied amount.
Click on Next button
Click on Send for Approval.

13. Bill Collection Approval
The Collection Lead has to login into the portal.
To Approve/Reject the Bill Collection: Invoice Management -> Bill Collections.
Choose the Customer you wish to process the Bill collection
Click on the Bill Collection Request ID
Verify the details
Select the SBU, Cheque Type, Payment Type and Bank Name
Select Approve/Reject and enter Reason for that
Click on Submit
If approved, on next day, the Collection amount will get updated in the Portal as like in BCM

14. Screen: Bill Collection Approval

15. If Bill Collection request get rejected?
The Channel Partner has to login into the portal.
Go to Invoice Management -> Initiate Bill Collection.
Repeat the New Bill process

16. New Customer Enabling in Portal
Send the Customer details in the below(next slide) format to the Channel manager
Channel Manager will co-ordinate with respective internal teams and get the Customer mapped and available in the Portal

17. Customer details Form for New Customer request

18. Thank You