1. Preparing for Residency Application Amy KS Bockis Coordinator, Student Programs Office of Student Affairs

2. Documents You Will Need for Residency Application
MSPE
Transcript
USMLE Transcripts
Letters of Recommendation
Personal Statement
Curriculum Vitae
Application
Application for ERAS, SF Match, Urology
MSPE- Medical School Performance Evaluation

3. Medical Student Performance Evaluation (MSPE)
You will receive an late-June regarding scheduling your appointment
Appointments are scheduled from July – October. No appointments after Oct. 1st
*summary of academic performance
*focuses on 3rd year clerkships
*All letters will be formatted the same per AAMC guidelines

4. What you need to bring to your MSPE meeting
C.V. (two copies)- one copy goes into your file in the Student Affairs Office
Personal Statement (two copies)- one copy to be placed in your file in the Student Affairs Office
Title of MSR project and preceptor
List the formal name of your preceptor
Name of Faculty Advisor
Copy of CV and personal statement should be in your file one week before your MSPE meeting
Preceptor- list the formal name of your preceptor
All third year core clerkship grades and narratives
All A.I. and elective grades that the Student Affairs Office receives by October 1st
Personal background, undergraduate, graduate education, community service, extracurricular activities, etc.
Research

5. Reviewing the MSPE
You will receive an (from Lindy Plevelich) when your letter is ready for you to review
You may review your letter once
The last day to review your letter is October 1st
Changes may not be made to clerkship and/or elective summary comments
*Lindy Plevelich will you when your letter is ready for you to review
*Read your clerkship and elective narratives NOW – must take up any changes w/clerkship director.

6. What happens with the MSPE?
The MSPE is transmitted via ERAS on November 1st
I’m in the military, can my MSPE be mailed early?
I’m early match, can my MSPE be mailed early?
All MSPEs will be sent out or uploaded on or after November 1st
No and no, there is an understanding, both with the military and with the San Francisco Match that they will not receive MSPEs until November 1st.

7. Transcripts Review your transcript now at https://elion.oas.psu.edu/
Contact Lindy Plevelich or Diane Gill with questions regarding your transcript ( )
Your transcript will be scanned twice (early September and early November)
Sometimes grades might not show up on the transcript, our office can copy the evaluation and you can hand carry it to your interviews.

8. Electronic Residency Application Service (ERAS)
MyERAS opens to applicants July 1, 2009
You will receive a “token” or password and your AAMC ID via from the Office of Student Affairs late June.
*Keep your AAMC ID in a safe place you will need it again.
If you have not received the token or AAMC ID, please contact me.

9. ERAS Letters of Recommendation (LoR)
You are permitted to assign FOUR LoR per program
All LoR should be mailed to the Office of Student Affairs, Attn: Amy KS Bockis
LoR should be addressed “Dear Program Director” (see instructions on LoR cover sheet)
Your name and AAMC ID should be included in the letter
A statement whether or not you have waived your right to read the letter
Explaining assigning LoR – 4 per program (max) usually – some only want 3. Waive your right – (if you don’t trust what someone is going to say about you – you probably don’t want them to write a letter)

11. ERAS LoR - Guide
The Office of Student Affairs will you when we receive a LoR
If you have not received an We have not received any letters
We cannot recommend which letters you should use
You will have to assign your letters to each program that you are applying to
You can assign and deassign letters of recommendation and personal statements. However, once you click save, that information is transmitted to my system and once I verify it and click submit, programs will have access to that information. The only time I will mention anything about the letters, other than telling you I have it, is when I feel the letter would not serve your best interest.

12. Processing your ERAS application materials
Your application can be sent progressively
Do not wait until you have all your materials together to submit
Program Directors can start reviewing applications September 1st
Don’t procrastinate!
Don’t wait until all of your letters are in to send your application.
Definitely try to complete your ERAS application by September 1st. Verify that all of the information on your application is correct, because once you submit your application, changes to information can not be made.
Once you have completed the 12 pages of your application, you will need to submit it to the ERAS PostOffice for processing. You cannot apply to programs until your application is certified and submitted.
Once you have submitted your application, you will not be able to make any changes to it or update any information on your CAF. You may only submit your application once! There are no exceptions. For example, submitting your ERAS application is like placing a written application in the mailbox; you cannot get it back, so be sure your application is complete and correct before submitting.
Review your application carefully before certification. The checklist function will alert you when it finds obvious errors, like a missing USMLE ID or application pages that were not completed. The checklist will not notify you if you have misspelled or omitted a word in your application.

13. What is the deadline for ERAS?
Individual programs set deadlines
Contact the programs directly for more info. about their requirements, facilities, and deadlines
The Office of Student Affairs does not set a deadline. We process your documents as we receive them

14. How much does ERAS cost? Up to 10 programs - $60.00
11-20 programs - $8.00 each
21-30 programs - $15.00 each
31 or more - $25.00 each
Fees.
USMLE Transcript Fees The National Board of Medical Examiners (NBME) charges a flat $50 fee to US and Canadian applicants who request transmission of USMLE transcripts to programs, regardless of the number of transcripts requested. Applicants who request USMLE transcripts via ERAS also pay a $50 fee to the NBME for an unlimited number of electronic transcripts. The NBME or NBOME fee, as applicable, is included on your invoice and collected by ERAS.

15. What will the Office of Student Affairs do for you?
Collect letters of recommendation
you when we receive a LoR
Process your medical school transcript (you do not need to order an official transcript for ERAS)
Scan your LoR, MSPE and transcript
Get PROFESSIONAL PHOTOS taken – you will need them for licensure after you match in addition to ERAS, early match, etc.

16. Location: CG620, ground floor
ERAS Photo
Not mandatory, but required by MOST programs
Photos will be taken on the following dates:
Friday, April 10th, 1-4 PM
Friday, May 8th, 1-4 PM
Friday, June 5th, 1-4 PM
FREE!
Location: CG620, ground floor
If you do not have your photo taken on one of those dates, there will be a fee (approx ) and you’ll need to schedule yourself x8110 creative visual resources

17. Specialties for 2009/2010 Anesthesiology Child Neurology (Neurology)
Dermatology
Emergency Medicine
Emergency Medicine/Family Medicine
Family Medicine
Internal Medicine
Internal Medicine/Dermatology
Internal Medicine/Emergency Medicine
Internal Medicine/Family Practice
Internal Medicine/Pediatrics
Internal Medicine/Physical Medicine & Rehabilitation
Internal Medicine/Psychiatry
Neurology
Neurological Surgery
Nuclear Medicine
Obstetrics and Gynecology
Orthopaedic Surgery
Otolaryngology
Pathology-Anatomic & Clinical
Pediatrics
Pediatrics Dermatology
Pediatrics/Emergency Medicine
Pediatrics/Physical Medicine & Rehabilitation
Pediatrics/Psychiatry/Child & Adolescent Psychiatry
Physical Medicine & Rehabilitation
Plastic Surgery
Psychiatry
Psychiatry/Family Practice
Psychiatry/Neurology
Radiation Oncology
Radiology-Diagnostic
Surgery-General
Transitional Year
Urology
Vascular Surgery (Integrated)
Newest specialty is Vascular Surgery

18. National Residency Matching Program (NRMP)
Applicant Registration August – December
Click on Register/Login
Click on Applicant Registration
RegistrationFee: $40.00
After November 30th: $50.00 late fee
Everyone should register. Military can wait until they get results in December but will pay a $50.00 late fee in addition to the $40.00 fee (some branches might reimburse the fee for the NRMP)…best to sign up early so you don’t have to pay the late fee

19. National Residency Matching Program (NRMP)
You may start entering your Rank Order List January – mid-February
Go to to enter your Rank Order List
You will need your AAMC ID and password (the one you created when you registered)

20. NRMP Ranking Fees
Primary Rank List: programs ranked – NO CHARGE! Each additional program over 20 - $30.00/program ranked
Supplemental Rank List: 1-20 programs ranked NO CHARGE! Each additional program over 20 - $30.00/program ranked
Supplemental – examples: Ansth, x-ray – If PGY-1 is not integrated - Some include PGY1, some do not.
Supplemental- Neurological Surgery (early match), Orthopedic Surgery, Otolaryngology, Urology (Urology Match), Anesthesiology, Dermatology, Neurology, Nuclear Medicine, Ophthalmology (early match), Physical Medicine, Psychiatry, Radiology-Diagnostic, and Radiation-Oncology
If you rank a PGY-2 or advanced position, MAKE SURE you have a supplemental rank order list for PGY-1 or preliminary positions

21. Ranking Advice Take advantage of the 20 FREE!
The #1 reason students do not match is because they did not rank enough programs
Do not trust anyone that tells you they are going to rank you #1
Keep track of programs as you interview – Rank as you go.
Case in Point- in 2007, 94.7% of residency applicants matched to a residency position. On average, the applicants that matched ranked at least 9 programs (8.9) to be exact. The 5.3% of applicants that did not match, they ranked only 6 programs on average (5.62) to be exact.

22. NRMP
Match Day - March 18, 2010!

23. Planning on matching as a couple?
You will be able to notify programs via ERAS if you are participating in the NRMP or another match as part of a couple
You may also include couples match information in your personal statement, or provide it at an interview
The NRMP allows couples to form pairs of choices on their primary rank order lists, which then are considered in rank order in the Match. The couple will match to the most preferred pair of programs on the rank order lists where each partner has been offered a position.
If both partners match to advanced programs, their supplemental rank order lists are not treated as a unit in the Match. The coupling function is done only for the primary rank order lists of the two partners. Any supplemental list will be considered individually and not paired with the partner's corresponding supplemental list.

24. Planning on matching through the Military?
You should be contacted by the military in April/May – if not, contact them
Army and Navy participate in ERAS – Air Force does not
Applications are due in October
Rank Lists are due in November
Match results are announced in December
Look at the match list and contact 4th year students now for detailed information.
Can start completing application early to mid July
Rank both military programs and civilian programs (GME-1 application)- complete by November
Joint Service Graduate Medical Education Selection Board (JSGMESB)- meets the week after Thanksgiving
Navy
Mario T. Paul, LT. USN
cell
Air Force
Scott E. Myers, Tech Sergeant, USAF
Army
Christopher Moore, Sergeant 1st Class
cell

25. Planning on matching through the Military?
You are required to take USMLE Step II by the end of August
It is imperative to submit a detailed C.V. including all research projects and extracurricular activities
You must still go through the military match even if you plan to apply for a civilian deferment
CV – point system – list all research individually. Civilian deferment – gets ranked on your list.
The military wants you to take Step II, clinical knowledge, so the results will be in before the Intern Scoring Board meets in mid-November. Beware that the deadline to take Step II anytime before January of the following year is September 1, so sign up early. For Navy students with solid Step I scores, the scoring board doesn't get too upset if you don't take Step II early, but it sure can't help their opinion of you as a candidate to have an incomplete application. For Army and Air Force students, Step II is a mandatory part of the application, so don't miss the deadlines! Plan for this expense ahead of time and get reimbursed.
Rank both military programs and civilian programs (GME-1 application)- complete by November

26. Early Match – San Francisco (SF) Match
Participating specialties
- Child Neurology / Neurodevelopmental Disabilities
- Neurotology (Subspecialty of ENT)
- Ophthalmology
- Plastic Surgery

27. SF Match – When do I apply?
Spring/Summer– Register for the match, gather your materials and send to Central Application Service (CAS) It will take approx. 3 weeks for programs to receive your application once it is received by CAS
CAS Fees:
$100 nonrefundable registration fee for Child Neurology and Ophthalmology
$50 nonrefundable registration fee for Neurotology and Plastic Surgery
Bring into office to have it mailed- I need payment and application

30. SF Match – Rank List
Most early match positions require a Preliminary year – so you must also apply through ERAS
When asking for LoR, have two copies sent to Amy KS Bockis – one in a sealed envelope for CAS, and one that I can use for ERAS
Check with the individual programs to see if they require a prelim. year.

31. Helpful Websites Student Affairs-
Careers in Medicine-
Specialty Program Search and Information-

32. Helpful Websites ERAS- http://www.aamc.org/audienceeras.htm NRMP-
San Francisco Match (Early Match)-
Urology Match-

33. Helpful Websites Military Match (Navy)-
Military Match (Army)-
Military Match (Air Force)-
Emergency Medicine LoR-

34. Words of advice . . .
Amy KS Bockis with any questions or call
Check your PSU daily
Do Not Procrastinate
GOOD LUCK!