1. Open Access: News and Developments
Anna Collins and the RIN Open Access Team

2. Open access literature is:
digital
online
free of charge
free of most copyright and licensing restrictions
Driven by a desire to improve the availability of research outputs

3. Discussion Open access concerns: Funding
Consideration when choosing journal
Lack of consistency around policies
Makes open access complicated

4. Green route to open access
Also known as self-archiving
A version of the published research output is made available through an online repository
Free to the author
There may be an embargo period before the article text can be made publicly accessible
Typically 12 months for STEM subjects, 24 for AHSS subjects
Check Sherpa Romeo for restrictions:
Repository will get more hits than a web page (Google indexing)

5. Gold route to open access
Access to the published research output is provided by the publisher via their own website
Access is to the publisher’s final version
Access is provided from (online) publication
This may involve payment of an 'Article Processing Charge' (APC) or ‘Book Processing Charge’ (BPC) to the publisher
Fully open access/Hybrid journals
Gold open access outputs can generally also be made available through repositories
Authors more likely to retain copyright

6. UEA deals
UEA has some deals with publishers to give free/reduced gold open access
Some of this is only available under certain conditions
Springer – free gold open access with a CC-BY licence in certain journals
The Royal Society – discount of up to 25%
Taylor & Francis – discount of 75%
Other discounts available depending on funding source

7. Review of existing policies
UEA
REF
UKRI
Wellcome

8. UEA open access policy
research-data/meeting-ref-requirements/uea- policy
Covers all outputs
Complements funder open access requirements
Requires the use of Pure to record metadata relating to outputs by UEA researchers

9. REF open access policy
Policy position: Publicly funded research should be freely open to the public that paid for it
All journal articles and conference proceedings accepted after 1 April 2016 must be open access

10. REF open access policy
Deposit: papers must be deposited in a repository within 3 months of formal acceptance for publication
Discovery: papers must be discoverable within 1 month of deposit
Access: text of the paper must be accessible within 1 month of their earliest access date (eg at the end of an embargo period)
There are some exceptions (including on deposit) but use of these should be limited

11. UKRI open access policy
Open access policy applies to peer-reviewed journal articles and conference proceedings arising from (in whole or part) and acknowledging UKRI-funded research
Preference is for gold open access
Block grant from UKRI to cover open access costs
If an article is gold open access it must have a Creative Commons Attribution (CC BY) licence
Green open access is also an option
Allowed embargo periods depend on subject area and availability of funding

12. Wellcome Trust open access policy
One of the longest-standing open access policies
Influential in how other policies developed
Applies to all original, peer-reviewed, research publications that have been supported, in whole or in part, by Wellcome
Specific Creative Commons licence is required when paying a fee
Guidance provided here: open-access-policy

13. Wellcome Trust open access policy
COAF is a group of 6 health-related charities that provides an open access grant to 36 institutions
Arthritis Research UK
Bloodwise
British Heart Foundation
Cancer Research UK
Parkinson’s UK
Wellcome Trust
UEA does not receive this grant but funding is provide for all relevant Wellcome publication
Other charities operate different processes

14. Discussion
How much does your engagement with OA issues relate to policies?
What are the most important policies to you? Why?
What support would you most like to receive for meeting policy requirements?
What help would you like to go beyond policy requirements? Who should provide this?

15. https://youtu.be/Rev_FQdjSV0
Finding OA content: Library Access
Free browser extension
Available on Google Chrome, Firefox, Safari and Opera (Edge coming soon)
provides quick and simple access to online content provided by UEA library
Checks for open access alternatives when an article isn’t available through UEA Library

16. Finding OA content: Unpaywall
Finds an open access version on the web
Uses legal sources for content
Browser plug-in for Chrome and Firefox (not Edge)

17. Finding OA content: Web searches
Use advanced search to find content, eg images, with re-use rights

18. Finding OA content: Example

19. Identifying OA content
Look for:
The phrase ‘Open Access’ or ‘OA’
A symbol indicating open access
Depending on the publisher, open padlock symbol can mean open access (eg Royal Society) or subscription access (eg Wiley)
Licensing information that indicates how the article can be (re-)used

20. Open access symbols

21. Plan S Based on 10 principles Main principle:
“After 1 January 2020 scientific publications on the results from research funded by public grants provided by national and European research councils and funding bodies, must be published in compliant Open Access Journals or on compliant Open Access Platforms.”

22. Plan S Other significant principles:
When Open Access publication fees are applied, their funding is standardised and capped (across Europe)
The ‘hybrid’ model of publishing is not compliant with the above principles
The principles shall apply to all types of scholarly publications, but it is understood that the timeline to achieve Open Access for monographs and books may be longer than 1 January 2020
But still some uncertainty about the details for implementation:
The Funders will ensure jointly the establishment of robust criteria and requirements for the services that compliant high quality Open Access journals and Open Access platforms must provide

23. Plan S - Discussion How do you feel about this policy?
What would be your biggest barrier with complying?
What would be most helpful for you to help to comply with this policy?
From UEA
From funders
From publishers

24. Wellcome Trust
New policy announcement expected soon

25. Open Data Pure can take metadata for data sets
This is displayed on the UEA people pages
Aids discoverability
Provides a link to datasets published elsewhere
Can be linked to other outputs in Pure, eg journal articles
Small data sets can also be uploaded directly
These should not contain sensitive information
Larger datasets can be handled on a case-by-case basis

26. Why get an ORCID ID? Particularly useful if:
Your name is spelled in different ways (eg due to transliteration from a different alphabet)
You go by different name variants, for example:
Abbreviations (eg Christopher/Chris)
Varying use of initials (eg A. Other, A.N. Other, Anne Other)
Double-barrelled names and hyphenation
Name changes
You have the same first name and surname as another researcher, especially one working in the same or a similar field
You have a very common name
You change institutions

27. Why get an ORCID ID? Also helpful for: Grant applications
Submitting papers
Having a cohesive and comprehensive online present
Linking content to different systems
Eg using Pure as the gateway to creating your ORCID ID

28. OA week: What’s happening at UEA
Talks
Dr Stuart Taylor (The Royal Society)
Dr Scott Summers (UK Data Service)
Prof. Tracey Chapman (BIO)
Hands-on sessions
ReShare (the UK Data Service depositing interface)
Pure drop-in sessions
Focus on a particular issue each session, but not restricted to just that issue

29. Thanks Happy to take questions at any time
Contact the team at