1. The Hotel at Midtown February 7th-9th, 2019 Chicago, IL
2019 Sponsorship & Exhibitor Prospectus

2. What is the HWF?
HWF serves as the meeting & event industry’s annual gathering place, where buyers and sellers meet to experience a conference that shares the latest innovations in experience design, health and wellness. The conference will demonstrate how to weave onsite health & wellness into everyday life and work. Additionally, attendees walk away feeling inspired, motivated and refreshed!
Attendance is limited to 100 attendees who represent and influence thousands of their own meeting attendees yearly.
The Health and Wellness Forum (HWF) is presented by MeetingHealthy.

3. Why HWF? 1
This is the ultimate immersive conference for onsite health & wellness options for the meeting and event Industry which caters to 20 million attendees every year! 2
Participating in HWF puts you in direct contact with meeting owners and allows you the ability to get in front of meeting decision makers.

4. When & Where is it? February 7-9, 2019 The Hotel at Midtown
2444 N Elston Ave
Chicago, IL 60647

5. WHO ATTENDS Meeting planners Event planners Corporate event directors
Third party sourcing planners
Trade show managers
Event marketers
Special event producers
Meeting sourcing executives

6. WHAT THEY WANT
With buyers attending who specialize in strategic meeting design, meeting sourcing, meeting planning and execution, you’re guaranteed to connect with different types of buyers. As a sponsor/exhibitor, you need to turn those connections into leads and business. Here is what they are looking for:
Learn emerging trends & best practices
Meet like-minded peers & potential partners
Get perspective on evolving their future strategies
Bring health & wellness options to their events
Try new products
Bring experiential events to their meetings
Find more efficient event solutions
Offer new services to attendees
Network with relevant companies to partner with

7. Schedule of Events - Day 1 Thursday, February 7
4:00pm – 5:00pm Registration
5:00pm – 6:00pm Welcome/Opening Session
6:15 – 7:30pm Yoga/Spin/WERQ
7:30pm-9pm Mocktails & dinner

8. Schedule of Events – Day 2 Friday, February 8
7:30am - 8:30am Morning workout
9:30am - 10:30am General session
10:30am - 10:45am Networking break
10:45am - 11:30am Breakout sessions
11:45am - 1:00pm Lunch & professional break
1:00pm - 1:30pm After lunch digestion break/meditation
1:30pm - 2:15pm Breakout sessions
2:15pm - 2:30pm Networking break
2:30pm - 3:30pm Afternoon activity
3:30pm - 4:30pm Professional break
4:30pm - 5:15pm Breakout sessions
5:15pm - 6:00pm General session
6:00pm – 7:00pm Mocktail hour
7:00pm - ??? Dinner

9. Schedule of Events – Day 3 Saturday, February 9
8:30am - 9:00am Morning Meditation
9:00am - 10:00am Closing Send Off
Enjoy the day at the spa, pool and the entire club!

10. Sponsorship Opportunities
Whether your organization has a large or small sponsorship budget, there is an opportunity to be represented at HWF. We want help to “push” you forward as a business. Therefore, we have created fun opportunities categories to get you involved in the HWF.
We offer 4 levels of sponsorship including:
The Push Up = $10,000
The Burpie = $5,000
The Plank = $2,000
Show us your Stuff = $1,000

11. The Push Up Sponsorship Benefits
Stage Time minutes of stage time at the Opening Session on Thursday, February 7.
Registration Lists - A copy of the pre registration list of the HWF included name, title, company, address, phone and on January 11, 2019 and a post registration list on Friday, February 15, 2019.
Meeting Professional Registrations – 3 registrations for sponsor to invite meeting professionals to HWF.
Giveaways - Distribution of company-branded materials & small gift item on tables.
Banner Ads - Maximum of two per monthly e-newsletter. 728 x 150px in jpg format. Image should be designed to be legible when scaled for mobile at 250px wide.
Social Media - Your organization will be highlighted in weekly social media posts on Linkedin, Twitter, Facebook, Instagram starting June 1, Posts will occur every other week.
Press Releases – Your organization will be featured in 2 press releases to industry media announcing the HWF on June 7, 2018 and on October 2, 2018.
First Right of Refusal – Your organizations will have the first right of refusal on the same sponsorship for the HWF.

12. The Burpie Sponsorship Benefits
Giveaways - Distribution of company-branded materials/small gift item on tables.
Registration Lists - A copy of the pre registration list of the HWF included name, title, company, address, phone and on January 11, 2019 and a post registration list on Friday, February 15, 2019.
Meeting Professional Registrations – 2 registrations for sponsor to invite meeting professionals to HWF.
Social Media - Your organization will be highlighted in weekly social media posts on Linkedin, Twitter, Facebook, Instagram starting June 1, Posts will occur every other week.
Press Releases – Your organization will be featured in 2 press releases to industry media announcing the HWF on June 7, 2018 and on October 2,
First Right of Refusal – Your organizations will have the first right of refusal on the same sponsorship for the HWF.

13. The Plank Sponsorship Benefits
Registration Lists - A copy of the pre registration list of the HWF included name, title, company, address, phone and on January 11, 2019 and a post registration list on Friday, February 15, 2019.
Meeting Professional Registrations – 1 registrations for sponsor to invite meeting professionals to HWF.
Social Media - Your organization will be highlighted in weekly social media posts on Linkedin, Twitter, Facebook, Instagram starting June 1, Posts will occur every other week.
Press Releases – Your organization will be featured in 2 press releases to industry media announcing the HWF on June 7, and on October 2, 2018.
First Right of Refusal – Your organizations will have the first right of refusal on the same sponsorship for the HWF.

14. Show Us Your Stuff Opportunities
$1,000 fee for you to showcase your products and services.
Create a space within the HWF Opportunity to distribute sample products in registration materials.
Be creative and create a unique attendee experience.
Details
Move-in: Thursday, February 7th 2pm – 5pm
Expo hours: Friday, February 8th 9:30am – 6pm
Move-out: Friday, February 8th 6pm

15. Come be a part of the newest experiential health & wellness movement Contact us today!
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