1. HCPC Education Seminar 2016
Welcome

3. Agenda Timings Sessions 13.30 – 13.35
Welcome and introduction to the seminar
13.35 – 13.55
Session one – Our approach to change
13.55 – 14.45
Session two – Impacts of change
14.45 – 15.00
Refreshment break
15.00 – 16.00
Session three – Engaging with our process
16.00 – 16.30
Key points and open Q&A
16.30
Finish

4. Our approach to change Session one
HCPC Education Seminar 2016
Our approach to change Session one

5. Change
Verb
make or become different
Noun
an act or process through which something becomes different

6. What do we mean by “change”

7. The principles behind our approach to change
Flexible, generic standards
Significant change
Risk based assessment
No cyclical reviews
Collaborative

8. Factors affecting our decisions
Retrospective / prospective
Internal reviews
Standards
Mapping
Detail provided
Previous changes
Timing
Risk
Programme history
Wider context
Clarity of submission
Communication

9. How do we assess changes?
Documentary
No / limited impact on the standards
Annual monitoring
Changes which impact our standards
Major change
Visit
Clear evidence of reason to visit
Approval

10. Key messages
‘Changes’ impact the way in which programmes continue to meet our standards
There are a number of factors that contribute to our risk based decision making process
‘Changes’ can be reviewed through different processes at an appropriate time

11. HCPC Education Seminar 2016
Questions?

12. Impacts of change Session two
HCPC Education Seminar 2016
Impacts of change Session two

13. Standards and risk
Knowledge, understanding and skills
Design and delivery of an education programme
Public protection

14. Examples of changes Description of change Possible standards
Possible process
Additional out of hours placements
SET 2.1
Major change
Increase in student numbers
SETs 2, 3, 5, 6
Approval
Increased speed of connectivity between academic and placement sites
SETs 3.8, 3.9, 3.10
Annual monitoring
Restructuring of practice placement model
SETs 3.8, 4.1, 4.2,
5.2, 5.3, 5.11

15. Fitness to practise 2.3* 3.16* 4.2 5.11 6.3 Links
Consider whether a change made to one standard affects others
* Applicable to pre-registration programmes only

16. Considering your change
Identify a change has been made
Use the Standards of education and training guidance
Identify the standards which have been impacted
Determine which process you should use to inform us

17. Exercise
For each case study, think about the following questions:
What is the risk associated with this case study?
Which Standards of education and training have been impacted?
3. What evidence would you want to see to support the change?

18. Key messages
The nature and scale of the ‘change’ determines the level of risk
The level of risk will determine how the ‘change’ is reviewed
A ‘change’ can affect a number of standards / criteria

19. HCPC Education Seminar 2016
Questions?

20. Refreshment break 15 minutes

21. Engaging with our process Session three
HCPC Education Seminar 2016
Engaging with our process Session three

22. Common misconceptions
“All changes should be submitted as a major change”
“The change process will slow things down”
“We don’t need to notify of small changes or enhancements”
“Everything must be in place before we notify the HCPC”
“We cannot discuss our change with the HCPC”

23. Support available to you
What we can do
Provide guidance on our processes
Guide you on recommended documentation
Guide you on how best to communicate your change to us
What we cannot do
Tell you what evidence to submit
Tell you if your evidence will meet the standards
Tell you if you should submit a major change

24. How should you communicate change to us and how are decisions made?

25. 1 Exercise 2 3 4 5 Education provider - read the notification form
Mark which SETs are impacted on the mapping document 3
Select which document cards you wish to include in the submission 4
Education Executive – which process should be used to review this? – MC / APP / AM 5
Visitor – does the evidence show this change meets the standards?
Swap
tables
Swap
tables

26. Which standards have been impacted? Select document cards
Education provider
Which standards have been impacted? Select document cards

27. Which process should be used?
Education executive
Which process should be used?

28. Does the evidence show this change meets standards?
HCPC visitor
Does the evidence show this change meets standards?

29. Key messages
Clarity of the ‘change’ is vital for the Education executive and the Visitor
The Visitors make a professional judgement on the evidence provided
Choose the evidence to submit carefully - find a balance between too little / much
It is your responsibility as the education provider

30. HCPC Education Seminar 2016
Questions?

31. HCPC Education Seminar 2016
Key points

32. Key points
Significant change
Changes are assessed against our standards to determine the level of risk
The level of risk determines the process used to review the change
Our processes are collaborative, we are here to help

33. HCPC Education Seminar 2016
Open Q & A

34. HCPC Education Seminar 2016
Thank you for coming
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