1. BCTC PARENT ORIENTATION
FALL 2018

2. WELCOME

3. Supporting Your Student’s Academic Success
Parent Orientation
Supporting Your Student’s Academic Success

4. BCTC Counseling Services
Free, confidential, short-term, crisis stabilization counseling services to all students

5. Personal Counseling Some of the reasons students come see us are:
Adjustment Problems
Grief and Bereavement
Academic Problems
Eating Disorders
Homesickness
Relationship
Anxiety
Self-Harm
Depression
Suicidal Thoughts/Ideation
Self-Esteem/Confidence
Feeling Stressed/Overwhelmed
Social Support
Sexual Identity/Sexuality
Lack of Essential Resources
Rape, Sexual Assault or Intimate Partner Violence
Substance Abuse

6. A Subtitle (if used) here
Personal Counseling
A Subtitle (if used) here
If you would like more information about the services we provide, please visit
Our counselors hold a Master’s Degree (at minimum) in a related field such as Social Work, Human Services, Counseling, Psychology, etc. and serve on multiple campuses to reach the largest number of students possible.
All session information is kept confidential and never becomes part of a student’s academic record. If the counselor feels your student requires more intensive or long term intervention your student may be referred to an outside agency in the community.
For questions or more information, please contact counseling services at or at

7. Student Support Services

8. First Year Center
The First Year Center staff helps first year students reach their academic and professional goals through academic advising. Students can utilize academic advising to do the following:
Discuss their program plan and the current semester’s courses
Talk about any potential issues
Receive permission to enroll in courses
Answer questions about various policies and procedures at BCTC

9. First Year Center
The First Year Center is also be staffed with experienced student peer mentors. Peer mentors will support first year students by providing the following services:
College success workshops on topics such as time management, study skills, and note taking
Encourage students to develop relationships with faculty, staff, and students
Act as referral source for various departments and services at BCTC

10. Career Center

11. Career Center
The Career Center provides a wide range of services to assist you in choosing a major and preparing to enter the work field.
Career Counseling
Career Assessments
Job Fairs
Career Fairs
College Central Job Board
Job Search Assistance

12. Career Center Locations
(859) Mondays – Thursdays, 8AM – 5PM Fridays, 8AM – 4:30PM
@BCTC_Careers
Locations
Cooper Campus, 470 Cooper Drive | Oswald Building | Suite 109
Newtown Campus, 500 Newtown Pike | Science Education Center | Suite 101
Leestown Campus, 164 Opportunity Way | Building C |Suite 100
For Danville, Georgetown, Lawrenceburg, and Winchester Campuses, please schedule an appointment by at
or phone at (859)
We highly recommend that students meet with a Career Counselor as soon as possible!

13. DEGREE PROGRAMS & TRANSFER
What does BCTC have to offer?

14. Degree Programs A Subtitle (if used) here Certificate Diploma
Associate of Applied Science
Associate of Arts
Associate of Science
Remember, programs offered may vary by campus and college.
Technical Degrees & Programs
Transfer Focused Degrees

15. Transfer A Subtitle (if used) here
BCTC offers a number of transfer partnerships with Kentucky universities
Transfer from BCTC and apply for special transfer scholarships to universities including:
EKU UK
WKU
And more!

16. BCTC Presidential Student Ambassadors
STUDENT PANEL
BCTC Presidential Student Ambassadors

17. SAFETY & SECURITY

18. TITLE IX & STUDENT JUSTICE

19. TITLE IX Compliance
BCTC cares. We want our students to have a great educational, social and personal experience while attending our college. BCTC strives to recognize human dignity and therefore does not tolerate sexual harassment or any other type of harassment within or connected to this institution.

20. Title IX
Title IX of the Education Amendments of prohibits sexual discrimination in any form; to include any form of sexual harassment and gender discrimination. Federal law states: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.”

21. What is sexual harassment?
Sexual Harassment is any threatening, demeaning, or offensive conduct or situation that unreasonably interferes with a student’s work setting or creates a hostile academic environment. “Sexual harassment in education includes any unwanted and unwelcome sexual behavior that significantly interferes with a student’s access to educational opportunities. The Supreme Court has confirmed that schools have an obligation under Title IX to prevent and address harassment against students, regardless of whether the harassment is perpetrated by peers, teachers, or other school officials” (Title IX, 1972).

22. What Is Sexual Assault?
Sexual Assault refers to sexual activity where consent is not obtained or freely given. Victims include men, women, and members of the lesbian, gay, bisexual, and transgender (LGBT) community. Statistics show that perpetrators are usually men and often someone whom the victim knows. The aggressor can be, but is not limited to, a friend, a coworker, a neighbor, fellow student, or family member.

23. Retaliation
BCTC strictly prohibits retaliation against any person for filing a complaint about harassment, for making a request that harassing conduct stop, or for assisting a person with a harassment complaint.

24. Why should you tell someone?
You may not be the only person who is being harassed by this individual. Report sexual harassment to:
Campus Security
The Asst. V.P. for Students Rights and Responsibilities / Dean of Students
School Counselor
Faculty
A family member
A close friend, so it will stop.

25. National Online Resource Center on Violence Against Women: www
National Online Resource Center on Violence Against Women:
National Sexual Assault Hotline: HOPE(4673)
National Sexual Violence Resource Center:
Prevent Connect:
Break The Cycle:
Other Resources

26. Statistical facts
Each year, roughly 200,000 people (12 and older) become victims of sexual assault in the U.S.
Most instances of Sexual Assault (54%) are never reported to police.
According to the U.S. Department of Justice, women knew their offenders in almost 70% of sexual assaults committed against them; men knew their offender in 45% of sexual assaults committed against them.
Bureau of Justice Statistics:

27. BREAK

28. ACADEMIC EXPECTATIONS

29. Who am I and why am I meeting with you?
This is our opportunity to have a discussion on the topics your student will be hearing about today.
Please ask questions as we go.

30. Creating a Good Schedule
Advising Process
Professional and Faculty Advising
Program Plans
Mandatory Placement
ACT scores/ Wonderlic testing
Why?
= Success
Completion of needed Developmental Courses leads to success
Developmental Courses provide strong FOUNDATIONS

31. The Classroom Faculty Expectations Motivation Preparation Maturity
Responsibility
Independence

32. The Syllabus – important to read and follow
The Classroom
The Syllabus – important to read and follow
Important policies: grading scale, late work, attendance, weather, etc.
Some policies will vary from instructor to instructor
Posted on Blackboard (Bb)
Recommendation: Print a hard copy of each syllabus and weekly class schedule; reference them frequently

33. The Classroom Participation ATTEND class and be punctual
Be prepared for each class/project/task (Buy books early and read assignments prior to class)
Participate in class activities
Look interested—talk—ask specific questions
Keep a calendar of assignments; review regularly

34. Communication Student Expectations
Check KCTCS daily (actively read, respond, delete)
Check Blackboard course sites daily
Check the BCTC website
Note all deadlines/ advising periods on Academic Calendar
Resources available under “Current Students”

35. Take action at the first sign of a problem
Communication
Problem Solving
Teacher
Talk it out (out of class) – respectfully
Coordinator or Assistant Dean
Be specific; bring evidence (syllabus, etc.)
Ombud
Bring evidence; be ready to hear all sides
Take action at the first sign of a problem

36. Support Services Free Tutoring / Writing Center Library
Career Counseling / Personal Counseling
Professional and Faculty Advising
Disability Support
Encourage them to take advantage of these resources!

37. Contact me if you have questions
Pam Hatcher, Dean of Academics and Workforce Development
(859) or
Tammy Liles, Dean of Academics
(859) or
Dr. Karen Mayo, Dean of Academics
(859) or
Dr. Rebecca Simms, Dean of Academic Support
(859) or

38. Bursar Office & Financial Aid
Money Matter$
Bursar Office
&
Financial Aid

39. Overview Ways to Pay Overview Financial Aid Scholarships Loan Programs
How the Bill Works
Refunds
Student Debt
What’s Next
Questions and Answers

40. Ways to Pay

41. Student Account Self-Service Online Payment

42. NBS Payment Plan
NelNet (NBS Payment Plan): Pay with monthly automated bank draft or credit card.
Available: Fall and Spring (16 week sessions) ONLY.
Cost: A $25 nonrefundable enrollment fee per plan.
A $30 returned payment fee.
Apply online at: > Account Balance >choose Payment Plan as method of payment.
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43. Third Party Payment Third Party Payers: If tuition is being paid by a
governmental agency or another authorizing party. party.
Documentation Requirements: Remember to submit, on a semester by semester basis, the required documentation of third party authorization to the Bursar Office before the tuition payment deadline. Failure to comply could result in the cancellation of your enrollment.
Examples of Third Party Payers: Vocational Rehabilitation, Amazon, UPS Ed Assistance, and others. Parents/students should check with employer HR offices to see if any educational assistance funds are available.
Change:

44. KAPT Educational - 529 Savings Plan
KAPT Billing Authorization Form must be submitted to the school so the school can bill KAPT for payment
For more information on this program you can visit the following website: or call
KAPT.

45. Overview Financial Aid Scholarships Loan Programs

46. Financial Aid Overview
Apply online at
Use to apply for Federal and State grants, loans, and Federal Work-Study programs. Also, used to determine eligibility for some BCTC scholarships
Students admitted as Pending or Undecided are not eligible for aid
Refer to Financial Aid Checklist (given today at Check-In)
Must reapply each year
October 1
Recalculation
If there has been a significant change in student, spouse, or parent 2016 income compared to 2017income, you may be eligible for a recalculation. (example: loss of job, one time income, divorce/separation)
Forms will be available after
July 1, 2018.
Must come to the Financial Aid Office to receive the form.

47. Financial Aid Overview
Students will complete most Financial Aid documents online using the Financial Aid Student Portal.
 Accessing your online portal is easy!
Login to student self-service account. To set up student self-service – go to
Students with missing information will have a FINANCIAL AID ISSUE on their Student Service Center To-Do List.
In the details of the To Do List click on Resolve Financial Aid Issues and the student will be directed to the Student Portal.

48. BCTC Scholarships Awards over $250,000 in 2017-2018.
Annual award amounts range from $250 to $3,888 (full-time tuition).
Some scholarships are renewable based on academic performance.
One application to apply for all BCTC Scholarships.
Priority date March 1. (this is not a deadline can still apply TODAY!!)
Application available October 1 for next school year.
Apply online at college/paying-for- college/scholarships/index.aspx  .
Required documentation
BCTC Scholarship Application
High School Transcript
Original student statement
Letter of Recommendation
Optional documentation
FAFSA
Verification of high school ranking
Verification of the use of BCTC Disability Support Services (DSS)

49. KEES Scholarship Requirements to Keep 100% of KEES Each Academic Year
3.0 or higher cumulative GPA after each Spring semester
cumulative GPA & on-track to graduate after each Spring semester
BCTC will notify KHEAA after the last day to register.
KHEAA will send funds electronically to BCTC.
Money will be credited to student’s account in the Bursar’s Office.
Payment Plan available to pay the difference.
Students admitted as Pending or Undecided are not eligible for KEES.
For questions contact
High School Counselor
KHEAA at or
Requirements to Keep 50% of KEES Each Academic Year
cumulative GPA & on-track to graduate after each Spring semester.
Must have attended full-time the previous academic year if not on-track to graduate.
*KEES on-track to graduate is designed for students to obtain a bachelor’s degree in 8 semesters.

50. Federal Direct Student Loan Program
Federal Loan Programs
Federal Direct Student Loan Program
Subsidized vs Unsubsidized
No credit check
Does not require a co-signer
Student is solely responsible for re- payment
Maximum
1st Year: $5,500 (up to $3,500 subsidized)
2nd Year: $6,500 (up to $4,500 subsidized)
Undergraduate Dependent: $31,000—No more than $23,000 of this amount may be in subsidized loans
Undergraduate Independent: $57,500—No more than $23,000 of this amount may be in subsidized loans
Student must request loan in the Student Self-Service Center .
Parent PLUS Loan
Dept. of Education is the lender
Credit Check
May require a co-signer
May require loan counseling
Can borrow up to COA less other financial resources
Parent is responsible for re-payment
Residual funds sent to the parent
Apply online at

51. Private Loans Do not require the FAFSA BCTC must certify the loan
Student (and cosigner if required) is the borrower
Interest rate can be variable or fixed (vary by lender)
Apply online using FastChoice:

52. How the Bill Works

53. Tuition Rates
**Academic Year Tuition Rates have not been Finalized**
Tuition Rates (Fall Summer 2018):
Resident - $162 per credit hour
Non-Resident - $567 per credit hour
Contiguous Counties - $324 per credit hour
Learn on Demand – (must pay before class starts)
Security Charge is $40 per term Build Smart Fee is $8 per Credit Hour
Online Technology Charge of $20 per Credit Hour

54. Online Student Billing Statement

55. “E”Bills
Billing statements (E-Bills) are only ed to the KCTCS student account. Paper Statements are only mailed to the home address listed in peoplesoft once the account becomes 30 days past due. IMPORTANT: KCTCS student accounts must be maintained to ensure the receiving of important s. The KCTCS student account will be unable to receive any incoming s or notices once the account becomes full. ** Remember – Students may access their account information online through their Peoplesoft Self-Service account **

56. Cost of Attendance
Tuition and Fees *cost are estimated and subject to change
$170/ credit hour
$8/ credit hour SMART FEE
$40 Security Fee
Room and Board
Books and Supplies
Personal / Miscellaneous
Transportation
Costs are estimated
BCTC COA $14,906*
Used to determine financial need
Cannot be awarded more than COA
*estimated cost for awarding aid

57. Aid Disbursement
Grants, loans, KEES and BCTC scholarships are not disbursed until after classes begin.
Can only use federal aid for classes that are required to earn the credential.
Must confirm the student has attended at least one class.
Aid can be adjusted based on enrollment.
Aid is disbursed weekly.
Cannot guarantee the arrival of funds.

58. Bookstore Charges
Students are able to charge their books at the Cooper and Leestown Bookstores.
Or online at
Awarded enough Financial Aid to cover the bill plus the cost of the books.
Financial Aid Office must have a Financial Aid Release (FAR) form on file.
sent to the student’s KCTCS address.
Charges added to bill in Bursar’s Office.
Fall Charge Period:
August 6 – August 23*
*Dates are subject to change .

59. Payment Due Dates and Extensions
Payment Extensions
Must have a completed Financial Aid file by July 15.
Will extend tuition payment beyond the tuition due date.
Automatically given if the student has been awarded and accepted award package.
And the student has enough aid awarded to cover semester costs.
Must make Payment Arrangements with Bursar’s Office
If registered for classes…
Before July July 15
After July August 10

60. Refunds

61. Account Refunds
All KCTCS colleges use BankMobile Refund Options:
* BankMobile information with personal PIN codes are mailed to students enrolled in at least three credit hours.
* Parents who are applying for Parent PLUS Loans to assist with student housing or other educational expenses will also receive a BankMobile PIN code. Parents who designate refunds to be applied to student accounts will not receive BankMobile information.
To receive available refunds, the BankMobile account “MUST BE” activated and a refund method selected.

62. Refund Options
Go to RefundSelection.com and enter your PIN. Then choose:

63. Student Debt

64. Talking to your student about money:
Student Debt
Talking to your student about money:
Who is paying for educational expenses? If student loans are going to be used, assist in calculating what monthly loan payment may be upon graduation.
Explain how to set up and use a bank account
Explain how to protect personal information (use student ID so that social is not being used to gain access to student information)
Explain the difference between credit cards, debit cards, and prepaid cards.

65. Student Debt Entrance Counseling Exit Counseling Creating a Budget
ABC of Borrowing
Always Borrow Conservatively

66. You paid WHAT for that television?
INTEREST On Loan Funds
You paid WHAT for that television? .
$1,023.05
$740.94
$1,739.24

67. What’s Next

68. Priority Registration
October 1 for 2019 Spring
March 1 for 2019 Summer and Fall
Large selection of classes, times, and
locations!
Payment deferred until January!

69. PRIORITY Dates
Financial Aid - Already completed if awarded in the Fall.
Spring Dates and Down Payment Information
Deadlines
to Enroll
Required Down Payment
Number of monthly Payments
Months of Payments
(20th of each month)
Dec. 28, 2018
Zero
4 Installments
Jan. – April
Jan. 4, 2018
25%
3 Installments
Feb. – April
Jan. 11, 2018
50%
2 Installments
Mar. – April

70. Accessing 1098–T Form
1) Eligible Students will to log into their student self-service account.
2) Once logged in, select the “other financial drop down box” on the middle left side.
3) Then select “View 1098 T form” and hit the Go Button (>>).
4) Then select or change the year tab. Once the year is selected, a copy of 1098 T will open in PDF.
5) Student can then print the form.

71. Reasons why a 1098-T form may not be available:
Accessing 1098-T Form
Reasons why a 1098-T form may not be available:
If you received more scholarships and/or grants than the amount of qualified tuition and fees billed, the University is not required to produce a 1098-T.
If you are classified as a Non-Resident Alien, the University is not required to produce a 1098-T.
If you did not receive academic credit because of withdrawal or failure to successfully complete classes, the University is not required to produce a 1098-T.
If your 1098-T form was sent to an old or incorrect address, you can update your current mailing address and access an electronic copy in your Student center, via the portal.

72. Who to Contact

73. Contact Information
Student Service Center:
Admissions
Bursar
Financial Aid
Records / Registration
Office Locations
Financial Aid Office: 121 Oswald Bldg – Cooper Campus One Stop Bldg. C – Leestown Campus
Student Services Bldg.-Newtown Campus
Limited services at Danville, Georgetown, Lawrenceburg, and Winchester Campuses
Bursar’s Office: Oswald Bldg. – Cooper Campus One Stop Bldg. C – Leestown Campus
Financial Aid Office:
Bursar's Office:

74. STILL HAVE QUESTIONS? D LLAR$ and $EN$E Newsletter in your bag.
Today’s presentations will be available online!
Please provide your address on the sign-in sheet. You will receive an with a link to access the presentations you and your student have seen today.

75. Welcome to the BCTC Family
Remember to complete your Parent Evaluation