1. IT Transformation: Special Education Maintenance of Effort
Project Certification Committee (PCC)
January 25, 2017
John Kraman, PED CIO
Lisa Hamilton, Lisa Hamilton, PED Reporting & Data Quality
Denise Koscielniak, PED Director of Federal Programs

2. Outline Agency mission System Overview Project Governance Plan
The high level project overview including objectives, budget and timeline
Project approach and management strategy
Details on the solution
Identify risks, issues, and mitigation strategies
Hanna Skandera
Secretary of Education 1

3. Agency Mission To make New Mexico
the fastest growing state in the nation
when it comes to student outcomes
– measured by NAEP, PARCC,
graduation rate, and
postsecondary remediation.
Hanna Skandera
Secretary of Education 2

4. Current State w/Special Ed Local MOE
Manual Extracts for Reports or Requests
Quarterly Submission to STARS
Manual Validation: PED Bureaus
Report
Manual
District SIS
Report
Manual
EDM
M a n u a l
STARS
(student-level)
Report
Manual
Report
Manual
Initial Validation
Additional Manual Validation for Each Report
Special Education Office Local MOE manual Integration
OBMS (aggregate)
Report
Hanna Skandera
Secretary of Education 3

5. Phase 1 (FY2017): Ed-Fi Live Data Pilot w/Special Ed Local MOE
Quarterly Submission to STARS
Manual Validation: PED Bureaus
District SIS
EDM
M a n u a l
STARS
Report
Initial Validation
Non-Pilot SPED MOE Required Data
New Special Education Office Local MOE Review
DV&TS: Connection
DV&T S
Operational Data Warehouse
OBMS
Data Validation and Transformation Service (DV&TS): Initial
Pilot Districts
Hanna Skandera
Secretary of Education 4

6. Project Stakeholders and Governance
John Kraman, CIO
Denise Koscielniak, Director of Federal Programs
Mohammad Al-Gazzali Walters, Project Manager
Program Lead
Technical Lead
Hanna Skandera
Secretary of Education 5

7. Project Overview
Remove the MOE finding for New Mexico by the US Department of Education
Decrease the ongoing time and effort required to complete the MOE report for local education agencies, state charters, and the PED.
Districts, state charters and PED need to review and evaluate for compliance of the MOE related data prior to submission.
Integrate the data from various sources into one system.
Provide a flexible data dashboard that supports the MOE work for both the state and local education agencies (LEA) as well as state charters that is available through-out the year.
Deliver a consistent and up-to-date snapshot of financial, student and performance data for the Special Education Program in general and specific to MOE.
Hanna Skandera
Secretary of Education 6

8. Initiation and Planning Budget
Project
Cost
Project Launch and Collaboration
$152,000
Research and Needs Assessment
$232,000
Technical Design
$200,000
Total
$584,000
Hanna Skandera
Secretary of Education 7

9. Deliverable Deadlines
Hanna Skandera
Secretary of Education 8

10. Solution Overview Organizational Assessment Real-Time Data Pilot
Assessing data, systems, infrastructure, process and people
Producing recommended structures, process re-engineering, detailed business rules for development
Establishing performance management metrics and processes
Real-Time Data Pilot
Establishing open-source solution to move live data from districts to state levels reports
Solution will reflect state and local business needs and rules from organizational assessment
Hanna Skandera
Secretary of Education 9

11. Risks, Issues, and Mitigation Strategies
Description – Contracts not finalized by needed start date.
Probability: low
Impact: High
Mitigation Strategy: Minimize impact by starting work without contractor.
Contingency Plan: Use of PED and PED IT staff
Risk 2
Description – Scope Changes
Mitigation Strategy: Scope change will be managed to minimize negative impact and optimize benefit.
Contingency Plan: Re-prioritize or delete tasks to complete the project within the timeframe and cost allotted.
Hanna Skandera
Secretary of Education 10