1. NMTEACH: Accuroster 40 Day Review
January 2018

2. Agenda What is Accuroster Updates to the process from last school year
How to access and use the system
Who to contact for support
Questions

3. What is Accuroster
An opportunity and a system for the LEA to ensure the veracity of the Student, Teacher, Course, Assessment Data Linkage.
40 day, 80 day and 120 day
Data comes from what is reported by districts in STARS

4. Updates
Opens for 40 day review in January and will remain open through June 15, 2018
Will close briefly in February and April to load 80 day and 120 day data from STARS
LEAs can update all snapshots through out the year
No EOY review this year
Based on feedback received from almost every district and charter school leader these updates were made

5. Accuroster: Accessing System
To access the system you will log in at this link:
which can also be found on the PED website under the PED APPS page
Mention updates to PED website here

6. Accuroster: Accessing System
Use the same credentials you used last year for Accuroster and to access the NMTEACH reports
System works best with the following browsers: Internet Explorer, Firefox, and Safari
System works inconsistently on Chrome, another browser should be used to access the system
Steps for obtain credentials or resetting credentials will be reviewed in an upcoming slide

7. Accuroster: Using the System
To log in you will enter your (typically your district account) and your password. If you have trouble please for assistance.
If your credentials aren’t working for assistance.

8. Accuroster: Using the System
Once you are logged in you will click on the download button on the right hand side of the page. All updates will need to be made via the spreadsheet.

9. Accuroster: Using the System
The download button will bring you to the next page here you will select:
School year
District
School (not necessary)
And click on snapshot verification
The system will then produce a spreadsheet (CSV) where you will be able to make any updates needed

10. Accuroster: Using the System
What can be updated?
Column R (Student40D) change to an N if the student was not rostered to that teacher for that snapshot
Column U (TeacherType40D)
1=this teacher was the primary teacher
2=this teacher was a team teacher
3=this teacher was a resource teacher
Column X (Sub40D)
Mark a Y if the teacher was a substitute
Column AA (CourseType40D)
Mark a 2 if this teacher and student should not be linked for this snapshot
Column AD (SubjectStaff40D)
Used for elementary homeroom course codes
Math, Science, ELA, Social Studies
Column AG (StudentTeacher40D)
Mark a Y if this teacher “hosted” a student teacher during the snapshot
Review different types of updates
Column AA should be the first stop for all reviews

11. Accuroster: Using the System
May not delete a full row of data
May not add row/rows of data to the spreadsheet
May not manipulate the column headers
Change the order
Put spaces
May not make changes to the following columns:
SnapshotValidationID
SchoolYear
DistrictCode
DistrictName
LocationID
SchoolName
StaffID
Teacher
StudentID
Student First, Middle, Last name
CourseID
CourseName
CourseSection
Review what cannot be updated

12. Accuroster: Using the System
Once all updates are made you will want to save the spreadsheet to your computer as a CSV (no other file type will be accepted into Accuroster)
Next you will log into the system again and then click on the upload button on the right hand side of the page

13. Accuroster: Using the System
Here you will select
School year
District and then you will search for the CSV file you have saved.
Even if you have an individual spreadsheet for each school you will only need to select the district here an just upload each spreadsheet.
Once you have located the correct file you will hit upload.
You can then go back to the main menu and download the file again to ensure your changes are reflected in the system.

14. Accuroster: Using the System
When the upload is complete you will get this message
Review the number of rows this will match the total number of rows of data for your district on the spreadsheet you downloaded.
You can then go back to the main menu and download the file again to ensure your changes are reflected in the system.

15. Accuroster: Using the System
If there were any errors in the data you uploaded (i.e. incorrect file type, added or deleted rows, changed file IDs, manipulated column headers) you will receive the message above. You will then need to review your data to find the error/s, correct them and then upload the corrected version into the system.

16. Accuroster: Who to contact for support
with your questions and one of the NMTEACH team will be in touch to assist you with in an hour (during normal business hours) or by 10 AM the next day for after hour s.

17. Questions?