1. Edmonton Executives Association
New Member Refresher
Welcome:
2018 President/2017 Membership Chair Darryl Wiebe

2. Edmonton Executives Association
Introductions:
Name
Firm Name
Classification – short description of services, if required
# years of Membership
Board Role?

3. EEA Mission Statement Darryl
“To be an excellent Association of Business Leaders dedicated to the intellectual and economic growth of our membership”
120 Primary member firms, 66+ Associates & 4 Honorary
At last count -13,000+ Staff & over $3B annual revenue

4. EEA Goals and Objectives Darryl
To be the best business to business Networking organization in the City of Edmonton, Nationally, and Internationally
Objectives
To institute and maintain a method of exchanging and interchanging business information amongst its members.
To create an agency to bring its members in touch with business opportunities.
To create and encourage cooperation, business efficiency and service of its members.
To encourage local, national and foreign trade expansion of its members.
To promote a better acquaintance and closer association among its members.

5. Membership Committee Responsibilities Marcel P
Identify Open Classifications
Encourage Guests
Recruit More Quality Members
Investigate Potentials
Maintain continued growth with “quality” members
Changes in Membership
Orientation of new members and representatives
Manage Membership conflicts and classification overlaps

6. Roster Marcel P Directors information on front
Alphabetical with detail, only printed 1 or 2 times a year
Up to date info is always on line.
Use of Roster info – company notices & invitations do not get sent thru EEA office unless it is an EEA event

7. Code of Conduct Marcel P
Confidentiality: We will treat Leads & other information provided by members as highly confidential.
Classifications: We will be respectful of other member’s classifications.
Behavior: We will foster a respectful and professional EEA environment.
Responsibility: We all have a responsibility to the EEA and our fellow members.
Please remember to do your due diligence when dealing with members, especially until a relationship is formed

8. Procedures for Potential New Members Gay
Pre Guest Meeting Day
Sponsor identifies/Advises ED
ED advises Membership committee who make decision on invitation of potential member
Guest Day Meeting
Attend Breakfast Meeting
Sponsor introduces member
Post Guest Attendance
ED sends information package and application form – Applicant & Sponsor forms
Application Process
Sponsor & Applicant & accountant submit App. Forms & letters
Membership Committee investigates application & interviews sponsor, does site visit,
Notice of application posted in Newsletter twice
Written objections received
Board votes on member appl.
Following Board Vote
ED advises Candidate, Sponsor and Mentor of Approval
New Company Member Orientation
Site Visit by ED
New Member Refresher

9. Membership Eligibility Gay
Company must have been in business for 5 years, Annual Revenue in excess of $1,000,000, have at least 5 employees,
Classification must be 75% of revenue,
Member must be Owner or Senior Executive of Company, If an Employee, the ability to do TWO or more:
sign or authorize contracts binding the company.
sign or authorize the issuance of checks
authorize the purchase of goods or services from other members on behalf of the company.
Classification must be Open:
Potential Member Guests must be approved prior to invitation

10. Membership Eligibility Gay
** 2018 By Law change approved so current members must also meet the minimum requirements & obligations for new members.
Some current members have been grandfathered at the requirement level when they originally joined EEA

11. Membership Types Gay Holder of Classification (Company)
Classification 75% of firm’s revenue, Only one classification in EEA. Changes can be made only by re-application
Primary Member (Individual)
Has vote at meetings & Eligible to be a Director
Must attend 50% of meetings
Founding Member (Individual)
Partially retired but still active in business.
Has been a member for at least 5 years
No voting rights, except by Proxy for Primary member.
Associate Membership
Must be appropriate Executive level. No voting rights, except by Proxy for Primary member. Not eligible to be Director

12. Membership Types Gay
Honorary Member – annual review - Member for at least 10 years, Past President. Retired from all ‘active’ business, no voting rights
Honorary Guest – 10 years membership. Max 6 meeting per year plus social events. No access to website

13. Good Leads Andrew
What's a good General Lead? (copied directly from website)
•The purchase or lease of residential, commercial and industrial property.
•Anyone to be married. Conventions here and elsewhere. Presentations, raffles, club activities, etc.
•Positions open or newly created. Changes in occupation.
•Prospects for purchase of automobile and trucks, heavy equipment and machinery of any kind, land, appliances, etc.
•New subdivisions or business property of any kind to be built as well as remodeling, renovations and additions to existing buildings.
•New people or firms moving to, within, away from the city or point to point outside the city. Transfers of personnel.
•New business of any kind. Clubs, offices, stores, factories, etc.
•Business changes in ownership, partnership, management, personnel, policy, expansion, programs, openings and closing.

14. Good Lead Sources Andrew
Personal, and business News.
Earlier, Better – should not be copied
Rumors are not printed, think twice before verbalizing at the meeting. It is a very small business community -
Confidentiality – members only
Do not infringe on other’s classifications

15. Common Issues for New Members Andrew
Difference between General (already explained) & Direct Leads which are Third party or Specific Leads, also used for confidential or rumor info
Knowledge which is NOT business for you could be business for someone else – doesn’t have to be HUGE
Leads should be Unpublished – i.e. NOT from ECA newsletter, newspapers or industry publications
Occasional Sales pitch is fine but not every week
Personal items such as car or house sales can be put into Leads Sheet but not verbalized at meetings
Mini visitations – one on one visit helps understand other companies better. Counts towards Efficiency: 1 Mini Visit = 1 Lead
Business Log – often forget to record DBW (Did Business With) – record when you cut a check

16. Mentor Role Andrew
Mentors are usually chosen from Past Presidents, Board Members or Membership Committee
Visit New Member Site
Review and explain all pertinent information about EEA.
Explain Attendance, Leads, D B W, Networking.
Sit with New Member a minimum of four regular meetings, introduce to other members
Encourage participation in social functions‘ & committees
Encourage feedback and refer any problems or concerns to membership chair’s committee, or EEA Executive Director.
*Complete Mentor Questionnaire at end of 3 month period

17. Mentors Andrew Recent Primary member/Mentor pairings
Jacquie Fenske – Shawn Lazaruk
Steven Knight – Ryan Neumann
Bob Williamson – n/a (former member)
David Bridges – Marcel Petrin
Jason Deboski – associate Tim James
Anurag Shourie – Karen Poirier
Bill Johnson – Founding member Ken Smoley
Peter Streith – Daryl Samycia
Chris LaBossiere n/a (former member)
Gisele Sowa – Greg Nedelec
Bob Beekman – associate Donavan Shust

18. Mentors Andrew
Lon Sokalski – associate Mustafa Farooqi
Barry Mah – associate Chris young
Greg Yarema – Lorne Wight
Leanne Beler – Greg Nedelec
David Reburn – Daryl Samycia
Associate Members – your firm’s Primary member is expected to be your mentor.
Ask for a Mentor if you’d like one!

19. Attendance, Leads, Confidentiality, Sunshine, Probationary Period Daryl S
Each member is to maintain an attendance level of a minimum of 75% or higher. Efficiency must be 65% or better. Failure to do this can result in membership suspension
Attendance – 75% expected **Primary must attend 50%
Leads: 8 leads per month (General, Direct & Mini visit)
Did Business With: 8 per month – credit goes to the one writing the check
Efficiency: 1/3 leads, 1/3 attendance, 1/3 did business with
Confidentiality
Leads are for Members Only. Individual leads can be cut & pasted to Employees of the Company ONLY. Do not use the name of member without checking first.

20. Attendance, Leads, Confidentiality, Sunshine, Probationary Period Daryl S
Announcement of birthdays, anniversaries, and other notable accomplishments and personal member information. The purpose is to make note of significant milestones in each of our lives, which helps to generate conversation and create new friendships.
Probationary Period is 6 months for new members however in reality, all members are on Probation all the time.

21. Financial Responsibilities Shawn
Not for Profit – but profitable
Annual Break Even Budget
Retained Earnings used for initiatives which benefit all members
Three levels : Bookkeeper (Betty), Financial Chair, KPMG review

22. Classification Talks & Scheduling Jeff
Coordination of Craft/Classification Talks done by Program Chair.
Two Craft Talks per Friday meeting scheduled, each 15 minutes in duration.
Power cables, screens, projector, computer are provided by Evolution Presentation Technologies at the Edmonton Inn. Additional equipment can be coordinated by Executive Director.
New Members are normally given at least three months before scheduling of their first Craft Talk.
4-6 Site Visitations per year may be scheduled, with up to $2000 paid by EEA to supplement the visitation. Form available.
2 – 4 Huddle Sessions will be held per year in lieu of talks.
“Special Interest Speakers,” are occasionally brought in
when the opportunity is available.

23. Social Events Jodh
Usual Annual Events –Sanctioned & Organized by EEA Committee
Hockey Game Golf Tournament
Ski Trip Fall Social
Christmas Party TGIF Pub Nights
Unsanctioned Organized by Interested Parties, Not EEA
Poker Night: Ladies Lunch
Hunting Trip
Guests – When inviting Guests to Social events – please think carefully about their impact on other members….i.e. competitors, past history, etc.
The Executive Director is a ‘part time’ position which does not include organizing Social events or extra circular activities.
**It is important for members to volunteer!

24. Technology Greg EEA Demo of Web Page can be scheduled
Questions on how to use…- for a demo book an app’t. with Betty
** You are responsible for updating your own Profile
Mobile webpage available for both EEA & IEA websites
For additional assistance contact the Executive Director

25. Edmonton Executives Association and the Outside World!
Betty Adams
Edmonton Executives Association and the Outside World!

26. How it Began
San Francisco - 8 business friends got together to exchange business leads over lunch. One month later they had over 100 members. Edmonton started in 1925
2018 – EEA is one of 120+ EA’s worldwide, about half are dues paying IEA Chapter members representing 2300 firms
IEA chapter members are listed on the IEA website and can be found by searching the Company Directory (or asking Betty)

27. IEA Organization
First Directors Conference in 1937 but until 1996, no IEA structure
The internet has made it easy, and free to contact members from across the continent.
$15 per company per year comes out of your annual EEA dues

28. Betty & IEA
Part of job description as Executive Director for Edmonton is to “be the liaison between EEA and IEA”.
1998 to 2003 Betty served on the IEA Board as the North West Regional ED Rep & Secretary.
December 2004 Betty was hired as the Managing Director of the IEA, another part time position

29. Central Region IEA Member Chapters: Non IEA Members:
Edmonton (120), Calgary (35), Red Deer (30), Ottawa (80), Akron(85), Detroit (45), Dallas (75), London (80) St Thomas (30), Thunder Bay (36)
Non IEA Members:
Regina, Saskatoon (Usadians), Winnipeg, Oakland, Omaha, Tucson, Albuquerque, Austin, Alamo, Tulsa, Windsor, Shreveport, New Orleans, Phoenix, Ft Worth, etc.
IEA Chapter Information can be found on the IEA website or, for Non Member Chapters call the Executive Director

30. 2018 IEA Board President Lisa Woodstock Seattle
Vice President, Tracy Rohl, Edmonton
Past President Eric Haug, Edmonton
Central Regional Reps:
Gary LaFleur, Edmonton
Dominic Rizzo & John Bryan, Akron
- James Keichinger, Calgary

31. How to Make IEA Work for You
Add IEA mobile webpage to your phone for easy access
Visit other EA chapters when traveling, it counts as ‘attending that week’ at EEA
Contact other IEA members of your classification…you never know where it might lead
While away on business or vacation - Stay at the member hotels, rent cars, etc – a searchable listing is on the IEA website
Purchase a Banner Add on the IEA website - $50 per month
Attend – attend an IEA Conference – face to face networking always works BEST! Conference will be held in Charlotte NC

32. Board Directors are assigned Member Constituents
Member Care Daryl S
Board Directors are assigned Member Constituents
On a semi regular basis (every 2 years or so) they will touch base to see how things are going and to see if you have any comments for improvements to the Association or need assistance building relationships with other members.

33. 2017 Membercare Daryl Samycia
Highlights: Top Five Positive Comments
- New venue & food (most very supportive )
- Relationship building & comradery
- Supportive, responsive network
- Accountability & structure
- Craft talks, especially guest speakers

34. 2017 Membercare Daryl Samycia
Highlights: Items for Improvement (Action)
-Blackout all long weekends or move to mid week meetings (Blackouts done)
- Fewer Leads for better quality (Test 8 Leads per Month Nov, Dec, Jan)
- More Visitations (7 held in 2017)
- Skip Introductions & Leads for more Networking time (schedule table discussion before the break instead)
- More assigned seating (schedule at least once a month)

35. You get out of EEA, what you put in
In Closing Darryl
OPEN QUESTIONS & & Discussion Period
Thank you for your attention
If you have any questions following this meeting, please contact any of Directors, or your Mentor, or Executive Director, Betty Adams
“Remember a Member, First”
You get out of EEA, what you put in